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Project Administration Assistant Jobs in Alberta

Smith + Andersen

Associate - Electrical

Calgary, AB · Hybrid

Promote and enforce company standards relating to project administration, documentation and ... Lead and/or assist in human resources related activities including recruitment and selection ...

Teemagroup

Project Coordinator

Edmonton, AB

Review drawings and specifications to support project execution planning * Assist with scheduling ... Understanding of construction contracts, documentation, and administration processes * Safety ...

Victor Energy

Project Scheduler

Calgary, AB · On-site

... and administration of project schedules, for both project specific and portfolio project reporting. Responsibilities * Assist the Director of Projects in the development and implementation of ...

Victor Energy

Project Scheduler

Edmonton, AB · On-site

... and administration of project schedules, for both project specific and portfolio project reporting. Responsibilities * Assist the Director of Projects in the development and implementation of ...

Bird Construction

Project Coordinator

Calgary, AB · On-site

... administration supports the execution of field operations. The Project Coordinator will be ... Responsible for assisting the Project Assistant in administrative project set-up and establishing ...

Bird Construction

Project Coordinator

Edmonton, AB · On-site

... administration supports the execution of field operations. The Project Coordinator will be ... Responsible for assisting the Project Assistant in administrative project set-up and establishing ...

Sapsol Technologies Inc

Project Analyst

Calgary, AB · On-site

Analyze potential risks and assist with the development of risk management recommendations ... Detailed knowledge and experience in general administration, principles, methods, practices and ...

Edmonton Global

Operations Coordinator

Edmonton, AB · Hybrid

... * Assist with KPI tracking, grant reporting, internal reporting, data clean-up, and related ... project administration, economic development, international trade, or a related field. * Strong ...

REAL-R

Project Coordinator

Calgary, AB

... and assist in the COR Safety program ensuring all documents are filled in correctly and we are ... Administration, Architecture, Engineering, or Project Management 2+ years of relevant work ...

REAL-R

Project Coordinator

Calgary, AB

CA$67K - CA$76K/yr

Support and assist in the COR Safety program ensuring all documents are filled in correctly and we ... Post-secondary education in Business Administration, Architecture, Engineering, or Project ...

SMS Equipment

Supervisor, Administration

Fort Mcmurray, AB · Hybrid

CA$95K - CA$110K/yr

This position is responsible for supervising a team of Service Assistants, overseeing billing and ... Support special projects focused on strengthening internal controls, procedures, and reporting ...

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Project Administration Assistant information

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.

What cities in Alberta are hiring for Project Administration Assistant jobs?

Cities in Alberta with the most Project Administration Assistant job openings:

Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Alberta as of August 2026, with employment types broken down into 83% Full Time, 13% Part Time, and 4% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Associate - Electrical

Calgary, AB • Hybrid

Smith + Andersen
See more jobs at Smith + Andersenexternal

Full-time

Medical, Retirement, PTO

Re-posted 10 days ago

Job description

Role: Associate - Electrical
Location: Calgary, AB
Job Type: Hybrid – WFH + In Office
Who We Are
Smith + Andersen is a trusted, Canadian engineering firm, recognized for its multi-disciplinary expertise. With more than seven hundred employees across eleven offices in five provinces, the firm delivers comprehensive solutions nationwide.
At Smith + Andersen, our employees contribute to some of the most innovative and sustainable building design projects in Canada. The work we do has meaningful impact on the community by contributing to landmark projects such as hospitals, transit stations, parks, federal and provincial government buildings and post-secondary institutions.
Our values drive and define everything we do, demonstrating a deep commitment to sustainability, mentorship and quality work that spans six decades in business. In addition, we are proud to have been certified as a Great Place to Work™ and selected as one of Canada’s Best Workplaces™ for the highly collaborative culture we’ve built and for empowering employees to do great work!
This Opportunity
The Calgary office of Smith + Andersen is seeking an Associate for our Electrical team. You are a natural leader who thinks outside the box. You’re glad to collaborate with your team as you take on challenges and create innovative design solutions. You are eager to establish solid relationships with clients, and use your building services design expertise to help make their next project a success. You thrive when working on a variety of projects and are looking for an opportunity to meet and exceed your career goals.
Why choose Smith + Andersen?
In addition to an exciting career filled with meaningful work, we offer:
  • Competitive salary
  • Flexible hours and half day Fridays (all year round)
  • Comprehensive Group Health Benefits Program
  • Group Retirement Savings Plan (Employer and Employee Contributions)
  • Employee Share Ownership Program (ESOP)
  • Purchase Time Off Program (PTO)
  • Transit Subsidy Program
  • Great Place to Work-Certifiedâ„¢
  • Best Workplacesâ„¢ in Canada
  • Best Workplaces for Mental Wellnessâ„¢
  • Canada’s Best Workplacesâ„¢ for Professional Services
What You'll Do
  • Prepare, or assist Principal-in-charge with, the development of all system engineering concepts (e.g. design brief) and concept report. Review and manage the design in terms of construction budgets.
  • Authenticate and validate professional work products as per company standards.
  • Perform, or arrange for, reviews of existing installation and interpret/manage the impact on the project.
  • Prepare all calculations and select all equipment. May assign tasks to project manager, designer and BIM Technician where appropriate.
  • Ensure proper coordination of document with the internal and external project team (architect, interior designer, and other disciplines).
  • Responsible for reviewing all deliverables for the project whether reports, calculations, drawings, or/and specifications. Review for completeness and accuracy at various stages of development and as defined by internal total quality management.
  • Promote and enforce company standards relating to project administration, documentation and processes such as total quality management.
  • Develop and/or improve processes and procedures for Project Management to improve efficiency.
  • Lead the Field Representative teams and delegates site activities to Project Managers when needed.
  • Coordinate with the contract administration team regarding drawing reviews, proper set up of contract administration process and site activities.
  • Prepare all change notices or reviews change notices issued by contract administration team.
  • Responsible for ensuring tasks are completed both accurately and with the assigned hours/fee.
  • Respond to both technical and financial queries related to the project.
  • Oversee non-technical aspects of all disciplines for the project.
  • Support the process of accounts receivable.
  • Prepare and continually monitor a schedule of tasks required to complete the project including hours to perform tasks and critical data required for performance.
  • Organize and attend meetings including client meetings.
  • Actively seeks opportunities to increase client satisfaction and deepen client relationships.
  • Work with the Business Development and Proposals group to respond to proposals. Actively write proposal responses (RFP).
  • Lead and/or assist in human resources related activities including recruitment and selection, employee development, performance appraisals and employee relations.

Who You Are
  • Possess 8 or more years of project engineering experience in the field of electrical building services.
  • Possess Professional Engineer (P.Eng) designation or P.L.Eng designations in good standing with APEGA, and is able to authenticate professional work products.
  • Demonstrate a strong leadership qualities and ability to work independently.
  • Demonstrate the ability to work in a complex environment, dealing with multiple projects and clients.
  • Fully understand Codes and Standards relevant for the project and is able to communicate all requirements to the internal project team, external project team, owner, and Authorities having Jurisdiction.
  • Possess sound communications skills as demonstrated through client and staff relations.
  • Demonstrate experience working with other consultants and contractors, and coordination of major projects.
  • Fully understand (construction) project procurement methodologies and is able to recommend or apply such method for the project
  • LEED certification / Experience implementing sustainable design (LEED projects) is an asset.
  • Demonstrated ability to deliver professional presentations and chair meetings with clients and at industry events.
  • Demonstrated ability to develop lasting relationships with clients that foster strong client ties.
  • Willingness to work over and above regular business hours to deliver projects and develop relationships with clients.

Accommodations
Appropriate accommodations will be provided to candidates upon request throughout the recruitment and hiring process. Successful applicants will be advised of Smith + Andersen’s accommodation policies at the time the employment offer is extended. Only qualified candidates will be contacted.
Diversity
Smith + Andersen is committed to diversity, equity and inclusion and welcomes applications from all qualified candidates of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, race, ethnicity, family status, religion, mental or physical status or veteran status.

About Smith + Andersen

Founded in 1965, Smith + Andersen is a trusted Canadian consulting engineering firm with offices in Vancouver, Kelowna, Calgary, Edmonton, Winnipeg, London, Hamilton, Toronto, Ottawa, and Halifax. Smith + Andersen has organically grown from an established reputation as trusted mechanical and electrical consultants, reaching new levels of engineering and design excellence in the communications, security and audiovisual fields, and providing enhanced services such as lighting, building automation systems, and intelligent integrated systems design.
Thanks to our client-focused approach, we are able to apply efficient, sustainable, and reliable design and engineering solutions on the most exciting projects across Canada. From fully-integrated hospitals and welcoming schools, to healthy workplaces and secure transit stations, we have established lasting relationships with public and private sector clients across the country.
For more information about Smith + Andersen, please visit our website at www.smithandandersen.com.
Recruitment Agencies
Smith + Andersen welcomes interest by individual applicants. For resumes or applications submitted by agencies or recruiters with which Smith + Andersen does not have an agreement in place, Smith + Andersen will not pay any referral with which Smith + Andersen does not have agreement place. Unsolicited resumes or applications from agencies or recruiters will be deemed to have been referred without fee or other charges.
Artificial Intelligence
Smith + Andersen does not use artificial intelligence (AI) to screen, assess or select applicants.

Smith + Andersen is an equal opportunity employer.

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