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Project Administration Assistant Jobs in Calgary, AB

Bird Construction

Project Assistant

Calgary, AB · On-site

Project Assistant The Project Assistant is accountable for assisting with documentations, day-to-day activities, project administration duties and helping to minimize the task work done by the ...

Onward Homes

Junior Project Administrator

Calgary, AB · On-site

Monitor project budgets and assist with expenditure tracking. * Maintain organized, audit-ready project files and records. * Identify opportunities to improve project administration, reporting ...

Ainsworth

Project Administrator

Calgary, AB · On-site

Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients ... Ensure accurate and timely project administration including: entry of change orders, tracking ...

Ainsworth

Project Administrator

Calgary, AB · On-site

Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients ... Ensure accurate and timely project administration including: entry of change orders, tracking ...

Ainsworth

Project Administrator

Calgary, AB · On-site

Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients ... Ensure accurate and timely project administration including: entry of change orders, tracking ...

Quadreal

Coordinator, Capital Projects

Calgary, AB · On-site

Carry out project administration and document control duties including but not limited to Change ... For Base Building and Turnkey/tenant proposed improvements, assist in reviewing drawings and ...

Faber Work

Service Coordinator

Calgary, AB · On-site

CA$50K - CA$60K/yr

... project administration Skills and Requirements Experience as an Administrative Assistant or similar position within the construction industry Ability to coordinate with multiple ongoing projects at ...

Bird Construction

Assistant Project Manager

Calgary, AB · On-site

Assistant Project Manager The Assistant Project Manager leads, directs and coordinates the daily ... Administration and management of prime contract and subcontracts; includes negotiation and awarding ...

Faber Work

Service Technician - Commercial TIs

Calgary, AB · On-site

CA$50K - CA$70K/yr

... project administration Skills and Requirements Experience as a Service Technician on commercial ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Smith + Andersen

Associate - Electrical

Calgary, AB · Hybrid

Promote and enforce company standards relating to project administration, documentation and ... Lead and/or assist in human resources related activities including recruitment and selection ...

Victor Energy

Project Scheduler

Calgary, AB · On-site

... and administration of project schedules, for both project specific and portfolio project reporting. Responsibilities * Assist the Director of Projects in the development and implementation of ...

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All JobsProject Administration JobsProject Administration Assistant JobsProject Administration Assistant Jobs in Calgary, AB

Project Administration Assistant information

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.
Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Calgary, AB as of August 2026, with employment types broken down into 76% Full Time, 20% Part Time, and 4% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution.

Project Support Administrator

Calgary, AB • On-site

Equinox Engineering
See more jobs at Equinox Engineeringexternal

Full-time

Re-posted 4 days ago

Job description

Project Support Administrator

Equinox Engineering Ltd. is a Calgary based EPCM firm specializing in facilities design, engineering, and project execution for natural gas, conventional oil, heavy oil, and pipeline projects. We support major oil & gas producers across Canada and internationally.
Summary
Equinox is seeking a Project Support Administrator to provide high quality administrative, documentation, and coordination support to Project Managers, Project Engineers, and Account Managers. This role plays a key part in ensuring project teams remain organized, aligned, and equipped with accurate information to support successful project delivery. The ideal candidate will have EPCM or construction industry experience, strong Excel skills, and a background supporting proposals and project administration.
Project Administration & Coordination
  • Provide day to day support to Project Managers and Project Engineers, including word processing, formatting, updating spreadsheets, and preparing project documentation. 
  • Maintain and update internal project filing systems and ensure accurate tracking and version control of all documentation. 
  • Take meeting minutes for internal and external meetings, capturing action items, decisions, deadlines, and follow ups.
  • Update Project Manager and Account Manager tracking sheets, ensuring accurate and timely information flow.
  • Maintain and update project status reports, including monitoring outstanding documents, deliverables, and required actions.
  • Document and communicate project actions, irregularities, and ongoing needs to ensure team continuity. 
  • Assist in preparing letters, presentations, and reports as required. 

Proposal & Commercial Support
  • Support the preparation and assembly of proposals, including formatting, data collection, updating proposal templates, and preparing supporting materials.
  • Track proposal inputs and deadlines; coordinate with internal teams to collect required contributions.
  • Assist in maintaining organized proposal files and ensuring submission packages meet client requirements.

Documentation & Reporting
  • Prepare and update spreadsheets, trackers, and reports used for project planning and progress monitoring. 
  • Follow up with internal and external teams to obtain required documentation or resolve outstanding questions. 
  • Support document reproduction, distribution, and organization of project materials. 

Team & Meeting Support
  • Coordinate internal meetings, including booking rooms, sending calendar invitations, and ensuring materials are prepared. 
  • Act as a liaison between internal stakeholders and external partners to support smooth workflow. 

Required Skills & Experience
  • Minimum 2 years of experience in proposal coordination within an EPCM, engineering, or construction environment.
  • Strong MS Excel skills, including formulas, formatting, tracking sheets, and data organization.
  • Experience supporting multiple levels of staff in a fast paced environment. 
  • Excellent oral and written communication skills; strong interpersonal abilities and a professional, collaborative demeanor. 
  • Strong organizational skills with the ability to prioritize workload and manage competing deadlines.
  • High attention to detail, accuracy, and quality in documentation.
  • Quick learner with the ability to adapt to changing priorities and handle multiple demands. 

Education & Qualifications
  • Post secondary education in Business Administration, Project Management, Office Administration, or a related field.
  • Proficiency in Microsoft Office Suite, with advanced capability in Word, Excel, and Outlook.

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