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Project Administration Assistant Jobs in Calgary, AB

Bird Construction

Project Coordinator

Calgary, AB · On-site

... administration supports the execution of field operations. The Project Coordinator will be ... Responsible for assisting the Project Assistant in administrative project set-up and establishing ...

Sapsol Technologies Inc

Project Analyst

Calgary, AB · On-site

Analyze potential risks and assist with the development of risk management recommendations ... Detailed knowledge and experience in general administration, principles, methods, practices and ...

REAL-R

Project Coordinator

Calgary, AB · On-site

... and assist in the COR Safety program ensuring all documents are filled in correctly and we are ... Administration, Architecture, Engineering, or Project Management 2+ years of relevant work ...

REAL-R

Project Coordinator

Calgary, AB · On-site

CA$67K - CA$76K/yr

Support and assist in the COR Safety program ensuring all documents are filled in correctly and we ... Post-secondary education in Business Administration, Architecture, Engineering, or Project ...

HDR

Project Architect

Calgary, AB · On-site

... assist affected disciplines with addenda, RFIs, CPRs and change orders. * Incorporate agreed-upon changes into project documents. * Provide construction observation and contract administration as ...

ATCO

Project Coordinator

Calgary, AB · On-site +1

... administration and help ensure compliance with project requirements. * Review subcontractor invoices and supporting documentation against completed work and contractual requirements. * Assist with ...

Graham

Project Coordinator - Buildings

Calgary, AB · On-site

Promote Safety & Quality Excellence: Assist with project-specific safety plans and maintain safety ... Working knowledge of project coordination, cost control, scheduling, contract administration ...

Buttcon Construction

Project Manager

Calgary, AB

Supervise and mentor Assistant Project Managers and Coordinators. * Delegate tasks, provide ... administration, technology, equipment, means and methods and general industry practices.

HDR

Senior Project Architect

Calgary, AB · On-site

... administration of multiple building types, from high-performance data centers that power cloud ... Coordinate with and assist affected disciplines with addenda, RFIs, CPRs and change orders

TalentSphere

Architectural Project Manager

Calgary, AB · On-site +1

... administration. Working alongside senior architects and project leaders, you will coordinate ... You will also liaise with municipal authorities and assist with resolving technical and project ...

ATCO

Construction Project Manager

Calgary, AB

... requirements. * Assist in the estimating process to ensure accurate competitive pricing of ... Ensure effective contract management, including negotiation, review, and administration of ...

Hines

Assistant Property Manager

Calgary, AB · On-site

The Assistant Property Manager works collaboratively with tenants, service providers, and internal ... capital project coordination. * Working knowledge of commercial lease administration, lease ...

Hines

Assistant Property Manager

Calgary, AB

The Assistant Property Manager works collaboratively with tenants, service providers, and internal ... capital project coordination. * Working knowledge of commercial lease administration, lease ...

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Project Administration Assistant information

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.
Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Calgary, AB as of August 2026, with employment types broken down into 76% Full Time, 20% Part Time, and 4% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution.

New Installations & Modernizations Coordinator

Calgary, AB

Schindler Elevator Corporation
Industrial Machinery Manufacturing • 10K+ employees
Learn more about Schindler Elevator Corporationexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 28 days ago

Key responsibilities

  • Manage and support all aspects of New Installation projects from award to close out, including planning, organization, and customer interaction.

  • Assist with project documentation, process management, and administrative tasks such as preparing reports, coordinating materials, and ensuring project milestones are met.

  • Coordinate safety inspections, monitor project progress, and communicate with customers and stakeholders throughout the installation process.

Schindler rating

8.6

Company rating: 8.6 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

76th of 499 rated machine equipment manufacturers

Job description

Location: Calgary, AB, Canada 
Job ID: 89261 

We Elevate... Quality of urban life  

Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you'll discover meaningful work that enhances quality of life for communities, and contributes to making places more accessible, inclusive, and sustainable for all. We combine innovation, safety, and high ethical standards, ensuring respect both among colleagues and for the world around us. By joining us, you don't just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.
With Canadian Headquarters in Toronto, Ontario, Schindler Elevator Corporation specializes in latest-technology engineering as well as mechanical and micro-technology products designed and rigorously tested for comfort, efficiency and reliability. Schindler products can be found in many well-known buildings throughout Canada, including Scotia Plaza, Bay & Adelaide, Edmonton Arena, Calgary Airport, and Vancouver Canada Line.

Join us as a

New Installations & Modernizations Coordinator
Your main responsibilities

Primary Function

The New Installations Coordinator is responsible for managing and continuously improving support and coordination services for all New Installation projects from award through to close out. This will involve customer interaction, process management, and the detailed planning and organization of projects, including ordering construction related material, receiving parts, and conducting construction and modernization site visitations. 

Responsibilities

Administration

  • Assist New Installation team in all aspects of their jobs, including processing project documentation, dealing with suppliers, field requests, and customer requests
  • Prepare required documentation for New Installations turn-over
  • Prepare and send project documents, correspondence and manuals as required
  • Attend construction meetings, prepare and distribute minutes
  • Ensure project billings and vendor invoices are accurate
  • Assist with collections
  • Maintain technical and ISO databases
  • Filing and other administrative duties 

Process Management

  • Support bid and quotation process
  • Review customer contracts to ensure they coincide with Schindler installation policies
  • Monitor and update SAP and Project Planner to ensure all major project milestone dates are met
  • Assist with coordinating and receiving material in warehouse, as well as coordinating shipping and deliveries to sites
  • Assist with project cost control through the preparation, issuance and processing of contract change orders and the review of supplier invoices and construction crew time tickets to ensure accuracy and coding to proper accounts
  • Assist with maintaining project milestones by assisting Sales with the approvals process
  • Plan, monitor and control TSSA submission process to meet project schedule
  • Plan and coordinate TSSA Inspections of all Projects
  • Maintain and follow up on forecasting for financial purposes

Customer Orientation

  • Communicate with customers both internal and external including general contractors, architects and other trades
  • Apply knowledge of Elevator and Building code requirements to respond to customer or architect inquiries
  • Assist with turn-over to customers 

Health and Safety

  • Participate in Safety Committee meetings including researching of tabled issues, coordination of training activities, meeting minute distribution, and safety board maintenance
  • Annual review of field tooling and safety equipment requirements.
  • Assist with audit preparation  

New Installation

  • Organize provincial Safety Authority Inspections and monitor their progress
  • Monitor the New Installation weekly labor plan and complete budget and forecast updates
  • Assist with New Installation activities as required
 
What you bring

Knowledge

  • Post Secondary Education and/or related experience 

Critical Skills

  • Technical proficiency and/or construction experience
  • Proficient in MS Office
  • Communication: Excellent verbal and written communication skills
  • Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
  • Problem Solving: Information seeking and achievement orientation, ability to solve problems both independently and collaboratively  
  • Teamwork: Ability to interact with all levels and foster a teamwork relationship
 
What's in it for you?
  • Competitive Salary (commensurate with experience)
  • Competitive Bonus Incentive Program or Commission Plan
  • Wide range of professional and leadership development opportunities
  • Competitive Extended Health, Dental & Vision Plans
  • Generous Paid Time Off Plans
  • Tuition Reimbursement Program
  • Competitive Group RRSP with Company Match
 
We Elevate... Your Career  

Become part of our team and help us enhance quality of life and drive innovation while raising the bar for safety and sustainability. We value your diverse skills and perspectives as together we shape the sustainable cities of today and tomorrow.
Are you ready to embark on a new journey? Join #TeamSchindler! 
Discover more on our career website.
By submitting this application, you consent to allow Schindler Elevator Corporation to share your application details (including your personal information) with our third-party recruitment partners and affiliate companies.

 

At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.

What Schindler employees say

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