Project Administrator
Edmonton, AB · On-site
The Project Administrator provides administrative, financial, and system access support to project ... contract administration. * Assist with contract compliance, change orders, and vendor ...
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Project Administrator
Edmonton, AB · On-site
The Project Administrator provides administrative, financial, and system access support to project ... contract administration. * Assist with contract compliance, change orders, and vendor ...
Project Assistant
Edmonton, AB · On-site
Project Assistant The Project Administrator is accountable for assisting with documentations ... Ensure accurate and timely project administration including: pricing change orders, tracking ...
Project Assistant
Edmonton, AB · On-site
Project Assistant The Project Administrator is accountable for assisting with documentations ... Ensure accurate and timely project administration including: pricing change orders, tracking ...
Project Support Administrator
Calgary, AB · On-site
Project Administration & Coordination * Provide day to day support to Project Managers and Project ... * Assist in preparing letters, presentations, and reports as required. Proposal & Commercial ...
Project Support Administrator
Calgary, AB · On-site
Project Administration & Coordination * Provide day to day support to Project Managers and Project ... * Assist in preparing letters, presentations, and reports as required. Proposal & Commercial ...
Project Assistant
Calgary, AB · On-site
Project Assistant The Project Assistant is accountable for assisting with documentations, day-to-day activities, project administration duties and helping to minimize the task work done by the ...
Project Assistant
Calgary, AB · On-site
Project Assistant The Project Assistant is accountable for assisting with documentations, day-to-day activities, project administration duties and helping to minimize the task work done by the ...
Project Assistant
Edmonton, AB · On-site
Project Assistant The Project Assistant is accountable for assisting with documentations, day-to-day activities, project administration duties and helping to minimize the task work done by the ...
Project Assistant
Edmonton, AB · On-site
Project Assistant The Project Assistant is accountable for assisting with documentations, day-to-day activities, project administration duties and helping to minimize the task work done by the ...
Project Coordinator - Precast
Nisku, AB · On-site
... project administration. Acting as a frontline point of contact between PMs and clients on all ... * Assist with the preparation and assembly of project estimates, including quantity take-offs for ...
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Project Coordinator - Precast
Nisku, AB · On-site
... project administration. Acting as a frontline point of contact between PMs and clients on all ... * Assist with the preparation and assembly of project estimates, including quantity take-offs for ...
... project administration. Acting as a frontline point of contact between PMs and clients on all ... * Assist with the preparation and assembly of project estimates, including quantity take-offs for ...
... project administration. Acting as a frontline point of contact between PMs and clients on all ... * Assist with the preparation and assembly of project estimates, including quantity take-offs for ...
Junior Project Administrator
Calgary, AB · On-site
Monitor project budgets and assist with expenditure tracking. * Maintain organized, audit-ready project files and records. * Identify opportunities to improve project administration, reporting ...
Junior Project Administrator
Calgary, AB · On-site
Monitor project budgets and assist with expenditure tracking. * Maintain organized, audit-ready project files and records. * Identify opportunities to improve project administration, reporting ...
Project Coordinator - Commercial Tenant Improvements
CA$60K - CA$75K/yr
... for project administration. Responsibilities Assist in administrative project set up and establishing document controls under the direction of the Project Manager Assist with pre-construction ...
Project Coordinator - Commercial Tenant Improvements
CA$60K - CA$75K/yr
... for project administration. Responsibilities Assist in administrative project set up and establishing document controls under the direction of the Project Manager Assist with pre-construction ...
Construction Contract Administration Assistant (18-month contract)
Calgary, AB · On-site
CA$65K - CA$80K/yr
Set-up, maintain and close-out projects utilizing DIALOG's chosen construction management software, Onware * Assist Contract Administrators in receiving, compiling, distributing and tracking project ...
Construction Contract Administration Assistant (18-month contract)
Calgary, AB · On-site
CA$65K - CA$80K/yr
Set-up, maintain and close-out projects utilizing DIALOG's chosen construction management software, Onware * Assist Contract Administrators in receiving, compiling, distributing and tracking project ...
Project Administrator
Calgary, AB · On-site
Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients ... Ensure accurate and timely project administration including: entry of change orders, tracking ...
Project Administrator
Calgary, AB · On-site
Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients ... Ensure accurate and timely project administration including: entry of change orders, tracking ...
Project Administrator
Calgary, AB · On-site
Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients ... Ensure accurate and timely project administration including: entry of change orders, tracking ...
Project Administrator
Calgary, AB · On-site
Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients ... Ensure accurate and timely project administration including: entry of change orders, tracking ...
Project Administrator
Calgary, AB · On-site
Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients ... Ensure accurate and timely project administration including: entry of change orders, tracking ...
Project Administrator
Calgary, AB · On-site
Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients ... Ensure accurate and timely project administration including: entry of change orders, tracking ...
Prepare, or assist Principal-in-charge with, the development of all system engineering concepts (e ... Promote and enforce company standards relating to project administration, documentation and ...
Prepare, or assist Principal-in-charge with, the development of all system engineering concepts (e ... Promote and enforce company standards relating to project administration, documentation and ...
Project Coordinator/Admin
CA$66K - CA$88K/yr
... packages. * Assist Project Managers with project setup, tender documents, tracking financial ... High School Diploma minimum; post-secondary education in Business Administration, Project ...
Project Coordinator/Admin
CA$66K - CA$88K/yr
... packages. * Assist Project Managers with project setup, tender documents, tracking financial ... High School Diploma minimum; post-secondary education in Business Administration, Project ...
Project Coordinator
Edmonton, AB · On-site
... * Assist with the preparation and maintenance of project schedules, progress tracking, and performance reporting. * Utilize SAP to support project administration functions, including the creation ...
Project Coordinator
Edmonton, AB · On-site
... * Assist with the preparation and maintenance of project schedules, progress tracking, and performance reporting. * Utilize SAP to support project administration functions, including the creation ...
Project Coordinator/Admin
CA$66K - CA$88K/yr
... packages. * Assist Project Managers with project setup, tender documents, tracking financial ... High School Diploma minimum; post-secondary education in Business Administration, Project ...
Project Coordinator/Admin
CA$66K - CA$88K/yr
... packages. * Assist Project Managers with project setup, tender documents, tracking financial ... High School Diploma minimum; post-secondary education in Business Administration, Project ...
... * Assist with the preparation and maintenance of project schedules, progress tracking, and performance reporting. * Utilize SAP to support project administration functions, including the creation ...
... * Assist with the preparation and maintenance of project schedules, progress tracking, and performance reporting. * Utilize SAP to support project administration functions, including the creation ...
Client Success Coordinator
Edmonton, AB · On-site
... administration, stakeholder communications, documentation, and tracking activities that keep ... Key Responsibilities Project Coordination Support * Assist the Client Success Team in coordinating ...
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Client Success Coordinator
Edmonton, AB · On-site
... administration, stakeholder communications, documentation, and tracking activities that keep ... Key Responsibilities Project Coordination Support * Assist the Client Success Team in coordinating ...
... * Assist with the preparation and maintenance of project schedules, progress tracking, and performance reporting. * Utilize SAP to support project administration functions, including the creation ...
... * Assist with the preparation and maintenance of project schedules, progress tracking, and performance reporting. * Utilize SAP to support project administration functions, including the creation ...
Project Administration Assistant information
What is a project administration assistant?
Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.
How does a project administration assistant typically collaborate with project managers and team members on a daily basis?
As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.
What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?
To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.
What is the difference between Project Administration Assistant vs Project Coordinator?
| Aspect | Project Administration Assistant | Project Coordinator |
|---|---|---|
| Credentials | Typically requires administrative or project management certifications, relevant experience | Often requires similar certifications, with additional project management training |
| Work Environment | Office setting, supporting project teams with administrative tasks | Office or on-site, coordinating project activities and communication |
| Employer & Industry Usage | Common in construction, IT, engineering, and corporate sectors | Used across industries like construction, IT, and marketing for project oversight |
| Search & Comparison Intent | People compare roles focused on administrative support within projects | Individuals seeking roles with more coordination and project oversight responsibilities |
While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.
How much is a project administration assistant paid?
The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.
What cities in Alberta are hiring for Project Administration Assistant jobs?
Cities in Alberta with the most Project Administration Assistant job openings:
Full-time
Posted 7 days ago
Job description
Job Location: Edmonton, AB
Contract Length: 1 year
Work Hours: 7:30am to 4:00pm daily (excluding weekends and statutory holidays) Overtime is not applicable.
Resume Submission Deadline: September 13, 2026
Spirit Omega Inc. is seeking an experienced Project Administrator on behalf of our client to support the delivery of major transmission and infrastructure projects.
The Project Administrator provides administrative, financial, and system access support to project teams, enabling effective project execution, cost control, and compliance with organizational policies and procedures. This role supports onboarding and offboarding, contract and purchase order administration, invoice processing, and coordination across multiple systems and stakeholders.
Responsibilities:
- Provide administrative support to project managers and project teams.
- Coordinate onboarding, offboarding, and system access requests.
- Maintain project documentation and SharePoint records.
- Process purchase orders, invoices, vendor payments, and financial documentation.
- Monitor budgets, PO funding, and invoice approvals.
- Support Oracle ERP activities including procurement, vendor setup, reporting, and contract administration.
- Assist with contract compliance, change orders, and vendor communications.
- Resolve invoice discrepancies and support Accounts Payable processes.
Requirements
- 5+ years of Project Administration experience supporting construction, engineering, utility, or capital projects.
- Experience with Oracle ERP systems preferred.
- Strong knowledge of purchase orders, invoicing, and project financial controls.
- Proficiency in Microsoft Office and SharePoint.
- Excellent organizational and communication skills.
- If you are a detail-oriented professional with strong project administration and financial coordination experience, we encourage you to apply.
Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.
Thank you for applying. We appreciate your interest; however, only qualified candidates will be contacted regarding the next steps in the hiring process.
Looking for more opportunities? Check out our website at Spirit Omega Job Board
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