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Project Admin Assistant Jobs in Seattle, WA (NOW HIRING)

Menzies Aviation

Administrative Assistant

Seatac, WA · On-site

$20.50 - $27.50/hr

Role Purpose The Administrator Assistant position requires an enthusiastic team member to perform a ... Complete special projects as required. * Exemplify the desired culture and philosophies of the ...

Menzies Aviation

Administrative Assistant

Seatac, WA · On-site

$20.50 - $27.50/hr

Role Purpose The Administrator Assistant position requires an enthusiastic team member to perform a ... Complete special projects as required. * Exemplify the desired culture and philosophies of the ...

Microsoft

Executive Business Admin

Redmond, WA · On-site

Project Ownership * Balances multiple projects end to end with varying deadlines, while maintaining ... admins and space planner and advocating for appropriate space for their team. Collaborates with ...

Hansoninc

Deputy CAD Administrator

Seattle, WA · On-site +1

$50/hr

Deputy CAD Administrator Position Summary The Deputy CAD Administrator supports the overall ... Collaborate with engineering, design, and project teams to resolve CAD related challenges. * Assist ...

Stabbert Maritime

Office Administrator

Seattle, WA · On-site

$20.50 - $28.25/hr

Office Administrator Stabbert Maritime is a Seattle-based maritime company with operations in ... Track projects, deadlines, and action items for the HR department and leadership team. * Assist ...

Sound Transit

Manager - Project Controls

Seattle, WA · On-site

$107K - $213K/yr

... assist in the formulation and implementation of corrective actions.Assume supervisory ... recommend and administer policies and procedures.Manage and evaluate the efficiency and ...

Sound Transit

Manager - Project Controls

Seattle, WA · On-site

$107K - $213K/yr

... assist in the formulation and implementation of corrective actions.Assume supervisory ... recommend and administer policies and procedures.Manage and evaluate the efficiency and ...

Sound Transit

Manager - Project Controls

Seattle, WA · On-site

$107K - $213K/yr

... assist in the formulation and implementation of corrective actions. * Assume supervisory ... administer policies and procedures. * Manage and evaluate the efficiency and effectiveness of ...

Sound Transit

Manager - Project Controls

Seattle, WA · On-site

$107K - $213K/yr

... assist in the formulation and implementation of corrective actions. * Assume supervisory ... administer policies and procedures. * Manage and evaluate the efficiency and effectiveness of ...

Sound Transit

Manager - Project Controls

Seattle, WA · On-site

$107 - $213/hr

... assist in the formulation and implementation of corrective actions. * Assume supervisory ... administer policies and procedures. * Manage and evaluate the efficiency and effectiveness of ...

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Showing results 41-60

All JobsProject Admin JobsProject Admin Assistant JobsProject Admin Assistant Jobs in Seattle, WA

Project Admin Assistant information

See Seattle, WA salary details

$15

$26

$40

How much do project admin assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for project admin assistant in Seattle, WA is $26.90, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $30.62 per hour, depending on experience, location, and employer.

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.
Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in Seattle, WA as of August 2026, with employment types broken down into 85% Full Time, 10% Part Time, and 5% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution, with an average salary of $55,952 per year, or $26.9 per hour.

Administrative Assistant

Menzies Aviation

Seatac, WA • On-site

$20.50 - $27.50/hr

Full-time

Posted 15 days ago

Menzies Aviation rating

6.0

Company rating: 6.0 out of 10

Based on 112 frontline employees who took The Breakroom Quiz

44th of 67 rated aviation services

Job description

Overview
People. Passion. Pride. This is what has driven our teams since 1833.
Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.
But at the heart of our business is our people.
Role Purpose
The Administrator Assistant position requires an enthusiastic team member to perform a wide range of administrative and office support activities in a professional, efficient, and friendly manner; inclusive of, but not limited to, Filing, telephones, mail distribution and composing correspondence. The candidate should be able to work independently to coordinate activity between operations, administrative, payroll and human resources related functions.
What you will be doing
  • Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.

  • Greet visitors and determine whether they should be given access to specific individuals.

  • Maintain the working area in a neat and orderly fashion.

  • Build professional relationships with customers and the team.

  • Schedule and confirm appointments and maintain event calendars.

  • Copy, file, and maintain paper and/or electronic documents and records.

  • Open, sort, and distribute incoming correspondence daily.

  • Prepare outgoing packages.

  • Assist with expense reports as needed.

  • Monitor station supply levels and order as necessary.

  • Prepare requisitions, orders, or other documents for purchase.

  • Code all invoices and process to corporate A/P in a timely manner.

  • Maintains billing records and other source documents, which accurately represent the operation of the company.

  • Enter and track candidate background orders and coordinate drug testing.

  • Arrange track and coordinate all badging activities including Badge applications, appointments scheduling, reporting and audits.

  • Arrange track and coordinate all Customs Seals applications, appointments, reporting and audits.

  • Assist with new hire paperwork.

  • Proactively seeks out additional work during downtime

  • Take on additional tasks and responsibilities as needed.

  • Complete special projects as required.

  • Exemplify the desired culture and philosophies of the organization.

  • Safety and security are the responsibility of each employee.

  • All other tasks as requested by department managers and/or the General Manager

Safety, Security, Wellbeing and Compliance:
All employees have a responsibility and duty whilst at work to:
  • Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.

  • Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.

  • Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.

  • Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.

  • Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.

  • Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager

/ Supervisor, who will then follow the procedures contained in this manual.
  • Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.

  • Fully understand the company health and safety policy.

  • Attend training courses as may be arranged by the Company.

What we are looking for:
  • High school diploma or equivalent

  • Minimum 3 years' experience working in a professional office environment.

  • Highly organized with the ability to multi-task and continually prioritize responsibilities.

  • High degree of self-assuredness and maturity

  • Excellent communication skills and client-service orientation

  • Ability to work well with all levels of management, staff, and clients.

  • Discrete, tactful, and highly professional

  • Ability to work independently with minimal supervision.

  • Demonstrated experience in handling sensitive and confidential information.

  • Dependable, reliable, and responsible in fulfilling obligations.

  • Possess a valid US driver's license.

  • Ability to read, write and speak fluent English.

  • Must pass pre-employment background and drug test.

  • Ability to lift up to 35 lbs.

Diversity
Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.
Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact the recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.
As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.
Application Instructions
Is this role ticking all the boxes for you? If so, please click apply now!
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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