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Project Admin Assistant Jobs in Houston, TX (NOW HIRING)

HEALTHEON INC

Project Administrator

Houston, TX

Summary The essential function of the project administrator is providing general administrative ... They assist the project management and ensures the project's daily functions run smoothly.

LyondellBasell

ASSISTANT, ADMINISTRATIVE III

Pasadena, TX

$16.50 - $22.25/hr

... Admin Assistants with plant initiatives. A Day in the Life * The responsibilities are guidelines for managing day-to-day activities & balancing initiatives / projects workload for BLO Plant 2 & Tank ...

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All JobsProject Admin JobsProject Admin Assistant JobsProject Admin Assistant Jobs in Houston, TX

Project Admin Assistant information

See Houston, TX salary details

$13

$22

$33

How much do project admin assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for project admin assistant in Houston, TX is $22.57, according to ZipRecruiter salary data. Most workers in this role earn between $18.37 and $25.72 per hour, depending on experience, location, and employer.

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities near Houston, TX are hiring for Project Admin Assistant jobs?

Cities near Houston, TX with the most Project Admin Assistant job openings:

Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in Houston, TX as of August 2026, with employment types broken down into 86% Full Time, 10% Part Time, and 4% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $46,953 per year, or $22.6 per hour.

Project Administrator

QLM, Skilled Staffing Solutions

Houston, TX

$28 - $32/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 14 days ago

Job description

The Project Administrator provides administrative, financial, and operational support for construction projects while assisting with branch operations as needed. Working closely with Project Managers, Branch Managers, Sales, Finance, subcontractors, and customers, this position helps ensure projects are accurately documented, properly billed, compliant with company requirements, and completed efficiently. The Project Administrator serves as the primary administrative resource for assigned projects by maintaining project records, coordinating documentation, supporting billing and collections, and providing administrative support to branch operations.

Qualifications

  • Associate degree in Business Administration, Construction Management, Accounting, or a related field preferred; equivalent work experience may be considered.
  • Three or more years of administrative experience in construction, project administration, or a related industry.
  • Experience with project billing, accounts receivable, project documentation, and general office administration.
  • Working knowledge of construction project processes and documentation preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and business management software.
  • Strong organizational, communication, and time management skills.
  • Excellent attention to detail and accuracy.
  • Ability to manage multiple priorities and deadlines while working independently and collaboratively.

Core Competencies

  • Project Administration
  • Construction Documentation
  • Project Billing and Accounts Receivable
  • Organization and Time Management
  • Customer Service
  • Communication and Collaboration
  • Financial Administration
  • Problem Solving
  • Microsoft Office Suite
  • Attention to Detail
  • Teamwork and Professionalism

Duties and Responsibilities


Project Administration

  • Serve as the primary administrative resource for assigned projects, ensuring project documentation, billing, and records remain accurate and current throughout the project lifecycle.
  • Support Project Managers from project initiation through closeout.
  • Prepare, process, and maintain project documentation, including contracts, purchase orders, change orders, subcontracts, and project correspondence.
  • Maintain complete and organized project files, ensuring documentation is accurate, current, and readily accessible.
  • Track project milestones, documentation requirements, and closeout activities.
  • Coordinate with customers, subcontractors, vendors, and internal departments to support successful project execution.
  • Assist with subcontractor documentation, pay applications, lien waivers, and project closeout requirements.
  • Monitor project documentation to ensure compliance with company policies, customer requirements, and applicable regulations.


Project Billing and Financial Administration

  • Prepare and process customer invoices, AIA billings, and progress payment applications.
  • Coordinate billing activities with Project Managers to ensure timely and accurate invoicing.
  • Monitor accounts receivable and assist with collection activities in accordance with company procedures.
  • Maintain accurate records of customer communications and payment activity.
  • Assist with subcontractor payment documentation and lien release processing.
  • Support project financial reporting and documentation.
  • Assist with certified payroll documentation, as required.


Branch Administrative Support

  • Provide administrative support for RAF Operations.
  • Prepare daily deposits and reconcile cash receipts.
  • Process customer payments, including checks, cash and credit card transactions.
  • Coordinate new employee onboarding, safety documentation, and Human Resources paperwork.
  • Collect approved employee timecards and submit payroll documentation.
  • Prepare and submit required end-of-day (EOD) and end-of-month (EOM) reports and documentation to Corporate within established deadlines.
  • Maintain organized office and project filing systems.
  • Provide general administrative support to the Branch Manager and project teams, as needed.
  • Perform other administrative duties as assigned.

Quality Labor Management (QLM) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, transgender status or sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. The Company complies with applicable Federal state and local laws governing nondiscrimination in employment in every location in which the company has facilities.