ZipRecruiter

Log In

1

Project Admin Assistant Jobs in Ontario (NOW HIRING)

W3Global Inc

$80K/yr

What You'll Do • Assist the Project Manager in organizing and coordinating all aspects of the ... What You'll Bring Required Qualifications • 1 - 3 years of project coordination or project admin ...

TSA The Salvation Army TSA

The Admin Assistant position leads all secretarial and administrative duties in the center ... Prepares and receives all paperwork for various projects and processes (e.g., community service ...

TalentSphere

Junior Contract Administrator

Toronto, ON · Hybrid

... Admin assistant to their Toronto office to support project teams during the construction phase while gaining mentorship and exposure to high level, confidential government projects. THE ROLE Working ...

POWERGROUP Resources

Project Coordinator

Belmont, ON · On-site

CA$70K - CA$85K/yr

Coordinate site meetings and assist with documenting action items and follow-up. * Help identify ... Project Administrator, or similar construction role. * Ability to read and interpret construction ...

next page

Showing results 1-20

All JobsProject Admin JobsProject Admin Assistant JobsProject Admin Assistant Jobs in Ontario

Project Admin Assistant information

What qualifications do you need to be a project administrator?

To be a project administrator, candidates typically need a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills, along with experience in project management tools like Microsoft Office or project management software, are often required or preferred.

What are Project Admin Assistants?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What does a project admin assistant do?

A project admin assistant supports project managers by coordinating schedules, preparing documentation, tracking project progress, and managing communication among team members. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time and organized efficiently.

What are the key skills and qualifications needed to thrive as a Project Admin Assistant, and why are they important?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a Project Admin Assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative professionals working in industries like finance, law, or technology. These positions typically require specialized skills, such as proficiency in project management tools or advanced communication abilities, and may offer higher salaries due to increased responsibilities and experience levels.

How much do admin assistants get paid?

The average salary for a project admin assistant typically ranges from $35,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Compensation often includes benefits such as paid time off and health insurance.
What cities in Ontario are hiring for Project Admin Assistant jobs? Cities in Ontario with the most Project Admin Assistant job openings:
Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in Ontario as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 1% Temporary, and 4% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution.

Project Coordinator/Admin-Cast in Place (High Rise)

TalentSphere

Burlington, ON

CA$80K - CA$100K/yr

Full-time

Medical, PTO

Posted 7 days ago

Job description

Project Coordinator/Admin- Cast in Place (High Rise)

Location: Burlington, ON (Onsite)

Salary: $80,000–$100,000 CAD (commensurate with experience)

About our Client

They are a growing construction management company specializing in complex
cast-in- place concrete and multi-residential construction projects across Ontario. They are committed to delivering high-quality projects through collaboration, innovation, and strong client relationships.

Our client is looking for a motivated and detail-oriented Project Coordinator / Admin to join their project management team. This is an excellent opportunity for an early-career construction professional who is eager to build their experience working alongside experienced Project Managers and Site Supervisors on challenging and rewarding projects.

Position Overview

As a Project Coordinator/Admin, you will provide critical administrative and technical support throughout all phases of construction, from pre-construction and tendering through project completion and turnover. Working closely with Project Managers, Estimators and Site Supervisors, you'll help ensure projects are delivered safely, efficiently, and on schedule.

What You'll Do

Assist the Project Manager in organizing and coordinating all aspects of the construction projects.

Provide high-level support in the tendering phase (liaise with subcontractors to obtain pricing and update trade lists).

Coordinate and follow up on plans and shop drawings.

Manage change orders and ensure the construction site is aware of changes as soon as possible.

Receive, generate, track and respond to the requests for information (RFI) using construction management software.

Provide support as required to the site and Health and Safety team.

Assist with preparation and execution of overall work plan and schedule.

Organize and maintain project site files and documents; manage electronic document database and/or file sharing site.

Maintain up-to-date, accurate documents for the project including drawings, plans, submittals, document logs, purchase orders, etc.

Follow-up, compile and review subcontractor/supplier progress applications and payment certificates for completeness.

Liaise with architects, consulting engineers, subcontractors and suppliers regarding contract and change notices, design revisions, RFIs, RFQ, etc.

Prepare and participate in meetings with project teams, architects, consultants and subcontractors.

Prepare and distribute accurate and detailed meeting minutes in a timely manner.

Assist with providing final document turnover to the client at completion of project.

Coordinate deficiencies in a timely manner.

Maintain project awareness to keep Project Manager and others informed about status and potential project issues.

Provide other technical office support as required by the project team

Required Qualifications

1 - 3 years of project coordination or project admin role experience in a construction project support role, preferably a General Contractor or subcontractor.

Degree or Diploma in Construction Management, Civil Engineering, Architectural Technology, Engineering, or a related discipline.

Adequate knowledge of contracts, drawings, specifications, scheduling, and HSE practices.

Ability to read and interpret contract specifications, drawings and other construction documents.

Works effectively in a team environment.

Excellent computer skills and proficiency with Procore, MS Office, MS Project; experience with SharePoint is a plus.

Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

Self-motivated with strong willingness and ability to learn and be challenged.

Strong problem-solving and time management abilities.

Compensation Package:

  • Competitive salary: $80,000–$100,000 CAD, based on experience.
  • Comprehensive health and benefits package.
  • Two (2) weeks paid vacation.
  • Opportunities for professional development and career advancement.
  • Collaborative and supportive team environment.
  • Exposure to exciting cast-in-place concrete and multi-residential construction projects.


    TSSHP


    Job# 16817609


    Keywords: Oakville, Mississauga, Toronto, Hamilton, Ancaster, Milton, Grimsby, Georgetowm, Smithville, Beamsville, Caledonia, Acton, Etobicoke, Brampton, Cambridge, Brantford, Lincoln, High Rise Project Coordinator