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Programs Assistant Jobs in Spruce Grove, AB (NOW HIRING)

Bayshore HealthCare

Pharmacy Assistant

Edmonton, AB

The assistant may also be required to assist with dispensing activities, manage inventory levels ... Participates in Performance Improvement and Quality Assurance activities education programs and ...

LASIK MD

Clinical Assistant

Edmonton, AB

CLINICAL ASSISTANT | Edmonton South, AB Working in a LASIK MD clinic (an affiliated entity of ... You benefit from an Employee Assistance Program & RRSP match. * You work with experts in ...

LASIK MD

Clinical Assistant

Edmonton, AB · On-site

You benefit from an Employee Assistance Program &RRSP match. * You work with experts in ... You assist during the pre-op exams and fill the patient's charts accurately. * You answerpatient ...

LASIK MD

Clinical Assistant

Edmonton, AB

CLINICAL ASSISTANT | Edmonton South, AB Working in a LASIK MD clinic (an affiliated entity of ... You benefit from an Employee Assistance Program & RRSP match. * You work with experts in ...

King LASIK

Surgical Assistant

Edmonton, AB

SURGICAL ASSISTANT | Edmonton, AB Working in a King LASIK clinic (an affiliated entity of Vision ... You benefit from an Employee Assistance Program. * You work with experts in Ophthalmology & you can ...

King LASIK

Surgical Assistant

Edmonton, AB · On-site

SURGICAL ASSISTANT | Edmonton, AB Working in a King LASIK clinic (an affiliated entity of Vision ... You benefit from an Employee Assistance Program. * You work with experts in Ophthalmology & you can ...

King LASIK

Surgical Assistant

Edmonton, AB · On-site

SURGICAL ASSISTANT | Edmonton, AB Working in a King LASIK clinic (an affiliated entity of Vision ... You benefit from an Employee Assistance Program. * You work with experts in Ophthalmology & you can ...

COBS Bread

Sales Assistant

Edmonton, AB

Our Sales Assistants are experts in freshness, and in giving our customers a great in-bakery ... Our training program - Continue to develop your sales and leadership skills through our Bronze and ...

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Programs Assistant information

What is the role of a program assistant?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, and often use tools like spreadsheets and databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a Programs Assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a Programs Assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching over $80,000 annually. Specialized skills, such as proficiency in project management tools or foreign languages, can increase earning potential. Experience and location also significantly impact compensation for assistant roles.

What would a program assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks such as scheduling, data entry, and communication, often using tools like spreadsheets and databases. The role requires strong organizational skills and attention to detail to ensure program activities run smoothly.

What jobs pay 4000 a week without a degree?

Programs Assistants typically do not earn $4,000 a week without a degree, as this pay level is uncommon for entry-level administrative roles. High-paying jobs that can reach this level without a degree often include specialized trades like commercial pilots, real estate brokers, or certain sales positions, which require experience, licensing, or certifications rather than formal degrees. These roles often demand specific skills, licenses, or extensive experience to achieve such high weekly earnings.

How does a Programs Assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What cities near Spruce Grove, AB are hiring for Programs Assistant jobs? Cities near Spruce Grove, AB with the most Programs Assistant job openings:
Programs Assistant jobs near you
Executive Program Assistant

Executive Program Assistant

University of Alberta

Edmonton, AB • On-site

Full-time

Posted 5 days ago

Job description

This position has a term length of two years.

Location -   This role is in-person at North Campus, Edmonton.

Position Summary

The Department of Mechanical Engineering offers students the opportunity to pursue an exceptional, high quality education in one of Canada's largest mechanical engineering departments.

Our 1,450 students (1,100 undergraduate and 350 graduate) learn in a thriving and dynamic environment emphasizing solid academics and sound hands-on skills. We offer traditional and co-op undergraduate programs (including a biomedical co-op option), as well as Master of Engineering, Master of Science, and PhD graduate programs.

Reporting to the Academic Department Manager, the Program Assistant has the opportunity to support the undergraduate program renewal process for one of Canada's largest mechanical engineering programs. You will provide general program support and complex and diversified administrative support for undergraduate program administration. Areas of support include communications, material and document development, event coordination, and administrative and program operations.

Additionally, the Program Assistant provides executive support to the role of Associate Dean, Undergraduate (Mechanical) to support their portfolio and the overall effective execution of that role.

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes de toute orientation sexuelle ou identite et expression de genre; et toutes les personnes qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
The Faculty of Engineering is one of North America's top engineering schools, known for innovation, collaboration, and impact. It fosters an exceptional student experience through a holistic approach that combines technical excellence with emotional intelligence. With strong community engagement, interdisciplinary research, and a commitment to societal well-being, the faculty prepares students to lead in a rapidly evolving, global engineering landscape.

Required Qualifications

  • Post-Secondary Degree
  • Minimum of two years of experience working in an office environment
  • Proficiency in common software, including MS Suite (Word, Excel, PowerPoint, Outlook) and G Suite (docs, sheets, slides, forms)
  • Excellent communication, prioritization, organizational, compositional, and proofreading skills
  • Ability to multitask and perform with accuracy/precision in a busy environment
  • Possess confidentiality, initiative, and good judgment

Preferred Qualifications

  • Experience in copy editing
  • Knowledge of U of A systems, policies, and procedures is considered an asset
  • Ability to program in Excel is considered an asset
  • Experience in event planning considered an asset

Application Instructions

Click "Apply Now" to submit your application, including a cover letter and resume.

In your cover letter, please explain why you are the ideal candidate for this opportunity and provide a detailed response to the following question:

How will you contribute to a culture of trust, effectiveness, and innovation in the Faculty of Engineering?

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.
 

Communications

  • Drafts and/or generates routine communications. Gathers information from office records to draft emails, memos, and other documents for supervisor review
  • Reviews and prioritizes daily incoming correspondence and initiates or completes action as required
  • Manages department website and LinkedIn page

Document and Materials Development

  • Prepares briefing materials for meetings and committees, including the Academic Planning Committee (APC), Program Implementation Committee (PIC), and Industry Advisory Committee (IAC)
  • Coordinates, reviews, edits, and submits all official additions/deletions/changes to the department's sections of the University Calendar to the Faculty APC for review
  • Assists with development, design, and production of publications on program(s) in accordance with established Faculty/ College/ University policies/procedures

Academic Program Operations

  • Prepares standard and ad-hoc reports, spreadsheets, and databases for the department, including reporting on enrollment numbers, watch list counts, and course schedules. Designs and develops customized reports for specific needs as required
  • Sends out surveys or information requests. Compiles submissions for review.
  • Provides administrative support for standing and special meetings. Coordinates documents and agendas. Anticipates and prepares supporting materials. Distributes meeting minutes.
  • Manages undergraduate award submissions

Events Coordination

  • Acts as the primary point of contact and department events coordinator for the regular series of academic events that require department involvement (e.g. First Years' Night, Orientation, Open House, Design Day)
  • Responsible for recruiting and managing volunteers as required for the events, including setup, event operations, and takedown

Reception Coverage

  • Provides coverage for primary reception functions during periods of absence or illness

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