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Programs Assistant Jobs in Newberry, FL (NOW HIRING)

HCA Healthcare

Medical Assistant

Gainesville, FL · On-site

The available plans and programs include: * Comprehensive benefits for medical, prescription drug ... You will assist physicians in preparing for minor surgeries and physicals * You will answer ...

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All JobsPrograms JobsPrograms Assistant JobsPrograms Assistant Jobs in Newberry, FL

Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Newberry, FL?

The most popular types of Programs jobs in Newberry, FL are:

What cities near Newberry, FL are hiring for Programs Assistant jobs?

Cities near Newberry, FL with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Newberry, FL as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 24% Part Time, and 4% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution.

Administrative Assistant - Adult Day Health Care Program

Gainesville, FL • On-site

Easter Seals Florida Inc
See more jobs at Easter Seals Florida Incexternal

$15 - $15.45/hr

Part-time

Retirement

Posted 14 days ago

Job description

Description

Pay rate will be between $15.00 to $15.45 per hour (based on experience)


Part-time (up to 15 hours/week) position - On-site position


Work schedule will be between 9:00 am to 5:00 pm, Monday through Friday


Easterseals Florida is looking for a friendly, organized, and detail-oriented Administrative Assistant to join our Adult Day Health Care Program in Gainesville. In this important role, you'll help keep daily operations running smoothly while supporting a dedicated team that makes a meaningful difference in the lives of the individuals we serve.


If you enjoy multitasking, working with technology, and being the go-to person who keeps everything organized, we'd love to hear from you!


If you're a proactive, dependable, and compassionate professional who takes pride in providing excellent administrative support, we encourage you to apply and become part of the Easterseals Florida team.


A snapshot of what you'll be doing:

  • Greet guests and answer phones with professionalism and warmth
  • Perform clerical tasks/general office duties: copying, faxing, filing, and data entry
  • Manage incoming/outgoing mail and faxes
  • Maintain office supplies and cleanliness
  • Assist with bank deposits and handle incoming payments
  • Support program and administrative projects as needed


Qualifications

  • High School Diploma or GED
  • Minimum 6 months of office/administrative experience
  • Strong communication and customer service skills
  • Ability to learn database systems quickly
  • Proficient in Microsoft Office, Adobe Acrobat, and internet tools
  • Strong organizational skills and attention to detail
  • Ability to meet our approved driver qualifications in order to drive your personal vehicle, as required, for program-related needs (minimum age of 21 and good driving history)


What we offer

  • Live and on demand Professional Development opportunities
  • Employee Assistance Program
  • 401K Savings Plan
  • Easterseals Cares Wellness Program
  • Work Life Balance
  • The Opportunity to Make a Difference in the Community and the Organization


Easterseals Florida has been rated a Great Place to Work (2020 - 2025) by our employees! We provide services daily that are leading the way to 100% equity, inclusion and access for people living with disabilities, families and communities. Working at Easterseals is more than just a job - it's an opportunity to be part of something bigger! If you want to translate your talent, your passion, and your commitment to help people with disabilities, families and the community, you might be exactly what we are looking for.


Easterseals Florida is a Drug Free Workplace (DFWP).


Easterseals Florida is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.


Easterseals Florida is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact our HR department at (407) 629-7881,  hr@esfl.org, 2010 Crosby Way, Winter Park, FL 32792.


Under the directive of Florida House Bill 531, our organization utilizes the Care Provider Background Screening Clearinghouse. More information regarding the background screening requirements for this position can be found on the Florida HealthSource Background Screening website or at this specific link: https://info.flclearinghouse.com.

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