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Programs Assistant Jobs in Newberry, FL (NOW HIRING)

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Newberry, FL?

The most popular types of Programs jobs in Newberry, FL are:

What cities near Newberry, FL are hiring for Programs Assistant jobs?

Cities near Newberry, FL with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Newberry, FL as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 24% Part Time, and 4% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution.

Psychiatric Office Assistant Internship/Outpatient Clinic (Certification Program)/Gainesville

Harmony United Psychiatric Care

Gainesville, FL • On-site

Internship

Re-posted 8 days ago

Job description

Company: Harmony United Psychiatric Care
Job Title: Psychiatric Office Assistant Internship/Outpatient Clinic (Certification Program)
Program Duration: 3 to 6 months (600 hours total)
Schedule: Flexible, minimum 20 hrs/week with 10 hrs/day (Full office day)
Location: Gainesville
About Us
Harmony United Psychiatric Care is part of Harmony United Healthcare LLC. We are a network of outpatient mental health clinics. We provide comprehensive, full-service outpatient mental health services in Florida through in-person and virtual visits through a secure online telehealth platform. Our services include Psychiatric/Psychological Evaluations, Medication Management, Psychotherapy & Counseling, and Neuropsychological Testing Services. Our team of mental health professionals includes psychiatrists, clinical psychologists/neuropsychologists, board-certified psychiatric nurse practitioners, certified physician assistants, and licensed therapists. We care for adults, adolescents, and children aged five and above. Each patient is treated with compassion and respect at Harmony United Psychiatric Care. We strive to provide the best treatment possible through individualized care for patients' needs.
About the Program
The Psychiatric Office Assistant Internship Program is designed for individuals seeking to transition into healthcare careers or entry-level candidates without prior medical experience. This hands-on program offers foundational exposure to medical office operations, particularly within behavioral and mental health settings.
Participants will gain practical skills, industry knowledge, and mentorship, enhancing their resumes and employability in the healthcare field. After successfully completing the program, you will receive a Certificate of Completion stating the hours served and skills learned, which can be included in your resume as an experience.
Voluntary, Unpaid Internship Program
This internship is a voluntary and unpaid position. Participants will not receive financial compensation or wages for their time during the internship. However, they will gain valuable, hands-on experience and training in a professional mental health care environment.
There are no fees charged by Harmony United Psychiatric Care for this internship program. All training and mentorship are provided at no cost to the intern.
Eligibility Criteria
  • Individuals aged 18 or above
  • Must be a High School graduate
  • No prior healthcare or office experience required
  • Able to commit a consistent schedule
  • Must pass a basic screening ( e.g. background check)
  • Motivated to gain healthcare experience for career development

Program Schedule
  • Week 1 - Orientation and HIPAA/confidentiality training
  • Week 2 to 4 - Front desk observation and shadowing
  • After week 4 - Supervised hands-on practice in Psychiatric Out-Patient office tasks

Key Responsibilities and Training Offered
Under the supervision, you will learn and perform:
  • Professional phone etiquette and patient scheduling
  • Electronic Health Record (EHR) basics using MEDENT
  • Patient check-in/check-out procedures
  • Managing patient flow and waiting area
  • Professionalism, discretion, and confidentiality in healthcare
  • Appointment scheduling and front desk duties including faxing, copying and filing
  • Basics of psychiatric services offered
  • General medical terminology
  • Introduction to insurance billing and coding
  • HIPAA compliance and patient privacy
  • And other responsibilities pertinent to the operation of the clinic.

Supervision and Support
  • Assigned supervisor
  • Weekly feedback and progress check-ins
  • Real-time guidance and corrections
  • Structured training checklist to track learning milestones
  • Observation periods prior to independent work

Advantages
Upon successful completion, participants will receive
  • Certificate of completion detailing hours and skills acquired
  • Reference letter for employment or further education
  • Experience to include on professional resumes

Eligibility to complete the Program
To be eligible for completion of program and receiving Certificate of Completion, participants must successfully complete a minimum of 600 hours of internship with us. This ensures sufficient hands-on experience and mastery of the core skills outlined in the program.
Drug-free policy:
Harmony United Psychiatric Care enforces a comprehensive drug-free workplace policy to ensure the safety and security of our employees and visitors. We prohibit the use of illegal drugs and the unauthorized use of controlled substances on company premises or during work hours. To ensure compliance, we conduct pre-joining drug screening and random drug testing. Violations of this policy will lead to disciplinary action, including termination of internship. By applying for an internship with us, candidates acknowledge their understanding of these terms and willingness to abide by our drug policy.

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