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Programs Assistant Jobs in Hillside, NJ (NOW HIRING)

Osborne Association

Program Assistant

Bronx, NY · On-site

$22.97/hr

Through our programs, we offer opportunities for people to heal from and repair harm, restore their ... The Program Assistant will serve as the first point of contact for Fulton Community Reentry Center.

Osborne Association Inc

Program Assistant

Bronx, NY

$22.97/hr

Through our programs, we offer opportunities for people to heal from and repair harm, restore their ... The Program Assistant will serve as the first point of contact for Fulton Community Reentry Center.

Osborne Association

Program Assistant

Bronx, NY · On-site

$22.97/hr

Through our programs, we offer opportunities for people to heal from and repair harm, restore their ... The Program Assistant will serve as the first point of contact for Fulton Community Reentry Center.

Union Settlement

Program Assistant

Manhattan, NY · On-site

$21/hr

Through these programs, New Yorkers gain opportunities, develop skills, and become empowered to ... Program Assistant Washington/Lexington Department: Aging, Health & Wellness Services Reports to:

Osborne Association

Program Assistant

Bronx, NY · On-site

$22.97/hr

Through our programs, we offer opportunities for people to heal from and repair harm, restore their ... The Program Assistant will serve as the first point of contact for Fulton Community Reentry Center.

Grand St Settlement, Inc.

Program Assistant

Bronx, NY · On-site

$40K - $44K/yr

Program Assistant/ERSEA DEPARTMENT: Early Childhood Services LOCATION(S): The Bronx REPORTS TO ... Programs. This position includes eligibility, recruitment, selection and attendance efforts to ...

Grand St Settlement Inc.

Program Assistant

Bronx, NY · On-site

$40K - $44K/yr

Program Assistant/ERSEA DEPARTMENT: Early Childhood Services LOCATION(S): The Bronx REPORTS TO ... Programs. This position includes eligibility, recruitment, selection and attendance efforts to ...

XAVIER MISSION INC

Program Assistant

Manhattan, NY · On-site

$41K - $52K/yr

Share information about Xavier Mission programs and services. * Assist with outreach and community ... resource distribution. Qualifications * High school diploma required; Associate's degree preferred.

New

Neighborhood Shopp

Program Assistant

Bronx, NY · On-site

$23.73/hr

Program Assistant Supervisor: Program Director Job Status: Temp-Part Time / 10 hrs per week Job ... SHOPP offers 12 essential programs, including CCNP (Community Care Network Program), 4 Older Adult ...

Neighborhood SHOPP

Program Assistant

Bronx, NY · On-site

$23.73/hr

Program Assistant Supervisor: Program Director Job Status: Temp-Part Time / 10 hrs per week Job ... SHOPP offers 12 essential programs, including CCNP (Community Care Network Program), 4 Older Adult ...

Cogent Info

Program Assistant

Manhattan, NY · On-site

$41K - $52K/yr

Program Assistant Supports client's program operations through contract and payment processing ... Support of additional client's programs as needed (Accelerators, Global Entrepreneur Program, and ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What cities near Hillside, NJ are hiring for Programs Assistant jobs?

Cities near Hillside, NJ with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Hillside, NJ as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, and 3% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Inclusion Program Assistant

Westfield Area YMCA

Westfield, NJ • On-site

$17 - $21/hr

Full-time

Retirement

Re-posted 13 days ago

Job description

Description:

We are looking for someone for our Fall classes, with availability Monday, Wednesday, Friday between 4:00 and 7:30pm, beginning in September.


The Inclusion Program Assistant serves as an employee of the Westfield Area Y adaptive programming staff and works with our Inclusion Program Coordinator to support participants who have special needs. Under the guidance of the Inclusion Coordinator, the Inclusion Program Assistant follows a plan tailored to address specific needs of participants. The goal of the program is to provide participants the opportunity to participate in Y programs to their fullest ability and potential.


The Inclusion Program Assistant is responsible for assisting with the Inclusion Coordinator in specially designed programs to provide instruction and support to participants throughout activities. The Inclusion Program Assistant will help to provide modifications and adaptations for adults to successfully participate in activities including, but not limited to, arts and crafts, cooking, group fitness, and games.


Pay Range:

$17.00 - $21.00 per hour, depending on experience and education


Benefits:

Eligible Employees who meet the requirements are entitled to the following benefits:

· Complimentary YMCA membership

· Employee referral bonus program

· Paid NJ Earned Sick Leave

· Short-Term disability benefits

· 403b Retirement Savings Account

· Discounts on designated child care programs

· Discounts with other organizations for just being a Y Employee and MORE!


Primary Responsibilities

  • Follow plans outlining accommodations and modifications to traditional games and activities in order to make them accessible to all participants.
  • Encourage participation and foster appropriate social interactions as needed.
  • Communicate with parents/ guardians, other counselors, and supervisors about the observed needs/behaviors of the participant(s).
  • Make suggestions to supervisors if there is a need to adjust, and/or add to a participant's support.
  • Identify any needs, questions, or concerns and communicate these with the Inclusion Coordinator.
  • Adapt to changes well, such as: program, participant’s ability level, space availability, and modifications to class plan, as needed.
  • Take control of situations through quick and appropriate responses, if issues arise.
  • Know, understand, and consistently apply safety rules, policies and guidelines for all related programs and environments (ex: keep closets clean, store equipment properly, make sure the sports class area is organized properly and free of clutter).
  • Maintain positive relationships with members, participants and staff through good communication and interaction.

Our Mission

The Westfield Area YMCA is a nonprofit human service organization dedicated to developing the full potential of every individual and family in the communities it serves through programs that build healthy spirit, mind and body for all.


The YMCA is a great place to work and to be a part of the community! For more information, please visit our website: https://westfieldynj.org/

Requirements:
  • Must be at least 18 years old
  • Minimum of 1 year experience working with people with disabilities preferred, OR a Bachelor/Master's degree in Special Education or related field
  • Strong organizational and communication skills
  • BLS and First Aid certifications required; training provided by the Y, as needed


Apply