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Programs Assistant Jobs in New Mexico (NOW HIRING)

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Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in New Mexico? The most popular types of Programs jobs in New Mexico are:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in New Mexico as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 88% Physical, 1% Hybrid, and 11% Remote job distribution.

Program Assistant (Grants)

University of New Mexico

Albuquerque, NM • On-site

$15/hr

Other

Posted 22 days ago

University Of New Mexico rating

8.4

Company rating: 8.4 out of 10

Based on 55 frontline employees who took The Breakroom Quiz

95th of 616 rated colleges and universities

Job description

Requisition ID
req37256
Working Title
Program Assistant (Grants)
Pay
$15.00 Hourly
Campus
Health Sciences Center (HSC) - Albuquerque, NM
Department
Research Administration (099K)
Employment Type
Student Employment
Student Type
Student Employment
Status
Non-Exempt
Background Check Required
No
For Best Consideration Date
7/29/2026
Position Summary
a. Serve as the front desk point of contact by answering phones, greeting visitors, and directing inquiries
b. Coordinate visitor access to the building
c. Manage conference room schedules and shared space calendars
d. Maintain office supplies, including stocking printers, copiers, and common areas
e. Perform data entry and maintain accurate, organized records
f. Provide basic administrative support to grants and purchasing teams
g. Assist with equipment inventory, surplus tracking, and space organization
h. Update building directories, signage, and notices
i. Provide general administrative support to faculty, staff, and students
j. Identify and report issues and assist with resolving them
k. Assist Facilities and Shared Resources
l. Submit, monitor, and follow up on iService requests to ensure timely issue resolution
m. Assist with CRLS orders and related documentation
Minimum Qualifications
Preferred Qualifications
a. Previous experience in administrative support, office operations, data entry, or customer service
b. Academic coursework or declared major in Business Administration, Accounting, Finance, Human Resources, Public Administration, Management Information Systems, Health Administration, or a related field
c. Experience maintaining organized records or managing data with attention to accuracy and detail
d. Strong interest in developing professional skills in administration, customer service, and operational support within a compliance-driven environment
Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Resume and Cover Letter
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

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