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Program Support Assistant Jobs in Santa Clara, CA

South Bay Solutions, Inc.

Office Assistant

Fremont, CA · On-site

$22 - $25/hr

This entry-level position provides administrative support to the Customer Service and Purchasing ... Referral program Join our team and build your career in a dynamic manufacturing environment where ...

South Bay Solutions

Office Assistant

Fremont, CA · On-site

$22 - $25/hr

This entry-level position provides administrative support to the Customer Service and Purchasing ... Referral program Join our team and build your career in a dynamic manufacturing environment where ...

Abaka AI

Research Program Associate

Mountain View, CA · On-site

$100K - $150K/yr

Coordinate with research, engineering, and operations teams to support smooth project execution * Assist with lightweight operational and administrative support for research programs and open-source ...

Abaka AI

Research Program Associate

Mountain View, CA · On-site

$100K - $150K/yr

Coordinate with research, engineering, and operations teams to support smooth project execution * Assist with lightweight operational and administrative support for research programs and open-source ...

GovernmentJobs.com

TEMP - Program Assistant

Pleasanton, CA · On-site

$41K - $52K/yr

Temporary Program Assistant The City of Pleasanton is excited to announce an opportunity for a ... In this part-time, temporary role, you will support the operation, maintenance, and repair of the ...

City of Pleasanton

TEMP - Program Assistant

Pleasanton, CA · On-site

$16.90 - $40/hr

In this part-time, temporary role, you will support the operation, maintenance, and repair of the ... Program Assistant Minimum Qualifications Education and Experience: High school graduation or GED ...

City of Pleasanton

TEMP - Program Assistant

Pleasanton, CA · On-site

$41K - $52K/yr

Temporary Program Assistant The City of Pleasanton is excited to announce an opportunity for a ... In this part-time, temporary role, you will support the operation, maintenance, and repair of the ...

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Showing results 41-60

All JobsProgram Support JobsProgram Support Assistant JobsProgram Support Assistant Jobs in Santa Clara, CA

Program Support Assistant information

See Santa Clara, CA salary details

$31.1K

$53.2K

$66.9K

How much do program support assistant jobs pay per year?

As of Sep 8, 2026, the average yearly pay for program support assistant in Santa Clara, CA is $53,238.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,300.00 and $57,500.00 per year, depending on experience, location, and employer.

What is a program support assistant?

A program support assistant works in a specialized unit of an organization or academic institution and performs a variety of administrative tasks. Your duties as a program support assistant vary depending on your employer but may involve budgeting, purchasing materials, managing files and records, and assisting visitors. You must also understand departmental guidelines, policies, and procedures. Typical qualifications for a program support assistant include at least a high school diploma or GED certificate and relevant work experience. You must also have excellent communication, multitasking, and organizational skills, along with computer proficiency.

What are the key skills and qualifications needed to thrive as a program support assistant, and why are they important?

To thrive as a Program Support Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, data entry systems, and scheduling tools is commonly required. Excellent communication, multitasking abilities, and adaptability are crucial soft skills that set top performers apart. These competencies ensure efficient program operations, effective support for teams, and smooth coordination of administrative tasks.

What are some common challenges faced by program support assistants in managing multiple tasks and priorities?

Program Support Assistants often juggle a wide range of responsibilities, from scheduling meetings and maintaining records to coordinating communication between departments. One common challenge is managing competing priorities and tight deadlines, especially when supporting multiple team members or projects simultaneously. Staying organized, proactively communicating about workload, and using digital tools for task management can help address these challenges. Additionally, flexibility and adaptability are important, as priorities may shift quickly based on organizational needs.

What is the difference between Program Support Assistant vs Administrative Assistant?

AspectProgram Support AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often similar educational requirements
Work EnvironmentGovernment agencies, non-profits, educational institutionsCorporate offices, government agencies, various industries
Job ResponsibilitiesSupporting program operations, coordinating activities, assisting with reportsManaging schedules, handling correspondence, organizing files
Employer & Industry UsageCommon in public sector and non-profit organizationsWidespread across industries including private and public sectors

The Program Support Assistant and Administrative Assistant roles share similarities in educational requirements and work environments. However, Program Support Assistants focus more on supporting specific programs and coordinating activities within organizations, especially in government and non-profit sectors. Administrative Assistants typically handle general office tasks across various industries. Both roles are essential for organizational operations but differ in scope and focus.

More about Program Support Assistant jobs

What are popular job titles related to Program Support Assistant jobs in Santa Clara, CA?

For Program Support Assistant jobs in Santa Clara, CA, the most frequently searched job titles are:

What job categories do people searching Program Support Assistant jobs in Santa Clara, CA look for?

The top searched job categories for Program Support Assistant jobs in Santa Clara, CA are:

What cities near Santa Clara, CA are hiring for Program Support Assistant jobs?

Cities near Santa Clara, CA with the most Program Support Assistant job openings:

Program Support Assistant jobs near you
Infographic showing various Program Support Assistant job openings in Santa Clara, CA as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 25% Part Time, and 4% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $53,238 per year, or $25.6 per hour.

Office Assistant

South Bay Solutions, Inc.

Fremont, CA • On-site

$22 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 10 days ago

Job description

About Us
South Bay Solutions is a high-precision machine shop, making parts for semiconductor, medical devices, and advanced tech hardware. Our tolerances are measured in microns, our equipment is top-of-the-line, and our team is passionate about quality craftsmanship.
Position Summary
We are seeking a motivated and detail-oriented Office Assistant to join our team. This entry-level position provides administrative support to the Customer Service and Purchasing departments in a fast-paced manufacturing environment. The ideal candidate is organized, eager to learn, and able to manage multiple tasks while maintaining accuracy and professionalism.
Work Schedule
Mon - Fri: 8AM - 4:35PM
Key Responsibilities
Customer Service Support
  • Assist with processing customer purchase orders and sales orders.
  • Prepare and distribute order confirmations and shipping documents.
  • Respond to customer inquiries via phone and email in a professional and timely manner.
  • Update customers on order status, shipment schedules, and delivery information.
  • Maintain accurate customer records and filing systems.
  • Support the Customer Service team with general administrative tasks.

Purchasing Support
  • Assist with creating and processing purchase orders.
  • Follow up with suppliers regarding order acknowledgments, delivery schedules, and material availability.
  • Maintain vendor records and purchasing documentation.
  • Help track inventory levels and support inventory replenishment activities.
  • Coordinate with internal departments to ensure timely receipt of materials.
  • File and organize purchasing records and related documents.

General Office Duties
  • Perform data entry with a high level of accuracy.
  • Scan, copy, file, and organize company documents.
  • Prepare reports, spreadsheets, and correspondence as assigned.
  • Assist with office supply inventory and ordering.

Qualifications
  • High school diploma or equivalent required.
  • Associate degree or coursework in Business Administration is a plus.
  • Previous office or customer service experience is preferred but not required.
  • Proficiency in Microsoft Office (Outlook, Excel, Word).
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • High attention to detail and accuracy.
  • Ability to work independently and collaboratively in a team environment.
  • Willingness to learn new systems and manufacturing processes.

Preferred Qualifications
  • Experience with ERP systems is a plus.
  • Experience in a manufacturing environment is preferred but not required.

Benefits:
  • Health Insurance (Medical/Dental/Vision)
  • Safe Harbor 401(K) plan
  • 401(K) match
  • Paid time off (vacation/sick/holidays/floating holiday)
  • Referral program

Join our team and build your career in a dynamic manufacturing environment where your contributions help deliver outstanding service to our customers.

Apply