Program Specialist Assistant Jobs in Alabama (NOW HIRING)

PeopleTec is currently seeking a Management Analyst / Program Support Specialist to support our Huntsville, AL location.

The Management Analyst will provide critical support to PAE Fires, Advanced C-UAS Effects Project Office. The position requires combining analytical expertise and operations support for a high tempo Project Management Office. This role involves providing high-level management analysis, improving program performance, managing day-to-day programmatic administrative functions, and ensuring smooth communication between leadership, internal teams, and external stakeholders. The individual will facilitate program operations, support senior management with applicable administrative tasks and contribute to efficient program delivery through task management systems for optimization of data-driven decision-making processes.

Duties:

• Conduct day-to-day operational support for a high tempo O-6 Project Office to include In/Out processing actions for all incoming/outgoing personnel.
• Responsible for Emergency Personnel Data information to ensure all updates are accurate.  
• Process organizations Hiring Requests Forms.
• Assist with maintaining the Table Distributions and Allowance tracker (TDA).  
• Track supply inventory and assist with processing travel authorizations and vouchers in DTS.
• Process FedEx mailing requests.
• Process Award packages.
• Assist with property accountability.
• Facilitate program operations duties such as; maintaining and updating ACE Project Office telephone directory, seating charts, updating staff call charts, cubicles and door signage.
• Solve operational problems.
• Managing projects and coordinating with cross-functional teams.
• Prepare management reports, presentations, and recommendations for executive leadership.

Required Skills/Experience:

• 8-10+ years of experience 
• Communication Skills: Excellent written and verbal communication skills, capable of preparing clear and concise reports, briefings, and official correspondence.
• Problem-Solving: Ability to identify and resolve complex Administrative challenges.
• Organizational Skills: Strong organizational skills to effectively manage multiple tasks, projects, and deadlines while maintaining accuracy.
• Administrative Support Skills: Experience in providing executive assistance, including calendar management, scheduling, travel coordination, and correspondence drafting.
• Must be proficient in Microsoft Suite of tools (e.g. Outlook, Word, PowerPoint, MS Teams, Excel) and the Defense Travel System (DTS).
• Ability to operate in a dynamic, fast-paced environment and meet strict deadlines.
• Ability to multi-task and prioritize important, competing tasks and information.
• Self-starter that needs little direction/guidance on what next steps are required with projects and demonstrate a strong attention to detail.
• Excellent verbal communication, organizational, and interpersonal skills.
• Ability to brief DoW senior leaders and influence decision-making.
• Flexible and positive attitude in the face of challenges and ambiguity.
• Ability to take initiative to better support the organization.
• Must have a current driver's license.
• Travel: 10%
• Must be a U.S. Citizen
• Active U.S. DoD Secret clearance is required to perform this work. Candidates are required to have a Secret clearance or the ability to obtain one upon hire, and the ability to maintain this clearance level during employment. 

Education Requirements:

• Bachelor's Degree or higher, from an accredited university, in information technology, business administration, or related field, for the performance of these duties.

Desired Skills:

• Engaged routinely with General Officers and Senior Leaders, offering executivelevel briefings, recommendations, and crossfunctional coordination across joint, interagency, and service components
• Experience with DoD Programs: Experience working within the Department of War or a related government agency, particularly in acquisition and program management of warfighter systems.
• Event Planning Experience: Experience in planning, organizing, and executing high-profile events or meetings is an asset.

People First. Technology Always.

PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.

Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.

Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.

Come Experience It.

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EEO Statement

PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, applicationhelp@peopletec.com and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.