Program Operations Director Jobs in Vienna, VA (NOW HIRING)

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Established in 1990, the Ivan Allen College of Liberal Arts is a pioneer of liberal arts education and research at the nexus of the technical and human sciences. The academic programs are internationally acclaimed as models for liberal arts education in a technological age. Founded with the principles of its namesake, former Atlanta Mayor Ivan Allen Jr., the College of Liberal Arts believes in the power of transformative urban leadership that is rooted in courage, compassion, and human and social justice. The Ivan Allen College of Liberal Arts exemplifies Mayor Allen's legacy through its cross-disciplinary teaching, research, and service. In a research-intensive environment, Ivan Allen College of Liberal Arts faculty and students examine a wide range of social and humanistic issues, defining their impact on society, culture, and policy, and exploring solutions in the public interest.

The Ivan Allen College of Liberal Arts comprises Georgia Tech's three Reserve Officers' Training Corps units (Air Force, Army, and Navy), six schools (Economics; History and Sociology; Literature, Media, and Communication; Modern Languages; Jimmy and Rosalynn Carter School of Public Policy; and the Sam Nunn School of International Affairs), and two centers (Center for Advanced Communications Policy and Writing and Communication Program).

The Program Ops Director will manage the day-to-day operations of advancing, supporting, and evaluating activities that support and further strategic initiatives for a college/unit. As an individual contributor, this position will serve as a strategic partner, implementation lead, and primary point of contact for multiple activities and/or initiatives as assigned. This position will design and execute comprehensive implementation plans to achieve strategic goals.
This position will interact on a regular basis: GT employees and colleagues, and public organizations/groups
This position typically will advise and counsel: Employees, Students, and internal and external collaborators and partners
This position will supervise: NA

Job Duty 1 -
Plan, manage, and execute events, initiatives, and programs.

Job Duty 2 -
Lead strategic development, implementation, and expansion of multiple initiatives and programs, ensuring alignment with college/unit strategic goals

Job Duty 3 -
Perform other related duties as assigned

Job Duty 4 -
Evaluate effectiveness of events, initiatives, and programs utilizing data and feedback to propose modifications and enhancements to achieve high-impact outcomes

Job Duty 5 -
Develop and disseminate key messages and marketing materials for internal and external audiences in collaboration with communications team

Job Duty 6 -
Collaborate with stakeholders to determine necessary resources and measure engagement, success, and outcomes

Job Duty 7 -
Oversee coordination and deliver direct logistical and operational support for college/unit events, initiatives, and programs in collaboration with internal and external partners

Job Duty 8 -
Develop, administer, and manage budgets, ensuring cost-effectiveness and maximizing impact

Job Duty 9 -
Define assessment goals and oversee reporting to highlight success, garner input, and propose recommendations to leadership and key stakeholders

Job Duty 10 -
May supervise direct reports, such as student assistants and/or temporary employees, and manage vendors, volunteers, and other support staff to meet the needs of large-scale events, initiatives, and programs

Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience
Required Experience
Four to five years of job-related experience

Preferred Educational Qualifications
Master's Degree
Preferred Experience
Supervisory or managerial experience a plus.
Preferred experience includes but is not limited to administering programming, knowledge of the University environment or higher education, general administrative functions, and complex meeting and event planning.

Cover letter, resume, and a list of three references.

ABILITIES

• Specialized abilities required for this job include an ability to analyze and translate metrics. Exceptional leadership, project management and presentation skills.
  Advanced computer skills including Microsoft Office related computer applications.
• Ability to work independently and manage multiple commitments. Ability to communicate among constituencies, with a strong attention to detail and follow-up skills.
  Organize information sessions (Atlanta) and orientation events (Atlanta & DC)
• Coordinate meetings and events, which may include venue selection and booking, manage food and beverage orders, etc., process invitations
• Communicate with, and coordinate, students and guest speakers
• Purchase/acquire necessary equipment and supplies
• Coordinate GTDC admissions process
• Manage with student recruitment activities, such as coordinate GTDC alum to recruit on campus, manage the application process, collect and disseminate student applicant information, facilitate on-campus recruitment initiatives
• Create and distribute surveys and correspondence
• Manage GTDC program operations
• Arrange GTDC student site visits (communicate with hosts, collect student names, manage food orders where applicable, help arrange transportation where applicable, finalize event logistics including travel)
• Assist with mentorship program
• Liaise between WISH and students on housing issues
• Coordinate between Higher Education Learning Council (HELC)
• Retrieve and disseminate Atlas reports during admissions and payments process
• Assist in the development and submission of biannual OIE proposals
• Order supplies and materials (e.g. swag)
• Assist with informational surveys for GTDC students

• Act as a PoC with Federal Jacket program,students, faculty, campus, and stakeholder during emergencies

• Assist in budgeting and funds management and the processing of receipts

• Administrate WMATA student passes
• Represent GTDC at WPC
• Serve as a point of contact between GTDC and DC area alumni, and between GTDC and the relevant alumni relations stakeholders in the DMV (e.g. local alumni groups) and at the Atlanta campus (GT Alumni Relations and the GT Alumni Association).

KNOWLEDGE
Knowledgeable on current high-impact practices in higher education. Demonstrated knowledge of representing and conveying the college/unit mission and helping meet its goals. Must be able to participate in relevant professional development activities as outlined by leadership. Knowledge and expertise in operations planning.
SKILLS
Excellent verbal and written communication, and customer service skills. Skilled at aggregating and analyzing data. Excellent organizational, interpersonal skills. A must have mindset that includes initiative, independent judgement, teamwork, problem solving.

Applicants are encouraged to apply by August 15, 2026 for priority consideration; however, the search will continue until the position is filled.

Inquiries about the position may be directed to:

Dr. Lawrence (Larry) Rubin

Professor, Sam Nunn School of International Affairs

Co-Faculty Director, Georgia Tech Washington DC: Pathways to Policy Program

lawrence.rubin@inta.gatech.edu

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal oppor