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Program Operations Assistant Jobs in New Jersey (NOW HIRING)

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Program Operations Assistant information

What are the key skills and qualifications needed to thrive as a Program Operations Assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by Program Operations Assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What are Program Operations Assistants?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

What cities in New Jersey are hiring for Program Operations Assistant jobs? Cities in New Jersey with the most Program Operations Assistant job openings:
Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in New Jersey as of June 2026, with employment types broken down into 4% As Needed, 69% Full Time, 23% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Anticipated Operations Assistant - EDC (part time)

Moorestown Township Public Schools

Moorestown, NJ

$18 - $20/hr

Other

Posted 11 days ago

Job description

                                                        Moorestown Township Public Schools
                                                                   Moorestown, New Jersey




Title:                    Operations Assistant, Student Enrichment Program

Building:               Moorestown High School - District

Salary Guide:       Non-Affiliated, Part time       

Salary Range:      $18-20/ hour

Position Summary: To support the needs of the EDC program

Qualifications:

               High School Diploma.  Demonstrated ability to work successfully with children and adults. Proficient computer skills.
               Good physical health. Ability to perform assigned duties. Able to pass the criminal history review and S414

           Performance Responsibilities: 

  • Provide support to all Site Supervisors by sending supplies for programs and maintain inventory of supplies.
  • Research, develop, and provide clear step-by-step instructions and materials for age-appropriate crafts and activities.
  • Support the Program Coordinator and Assistant Coordinator with the planning, coordination, and implementation of Creative Minds programs at school sites, providing support to staff and ensuring program activities run smoothly.
  • Support the Program Coordinator and Assistant Coordinator with the planning, coordination, and implementation of the Summer Enrichment Camp.
  • Receives and routes incoming calls and correspondence.
  • Performs usual office routines, such as, but not limited to, corresponding with families, filing, keeping building secretaries up to date and informed, etc.
  • Maintains confidentiality as required and appropriate.
  • Assist with marketing and promotional efforts for EDC programs through social media platforms (including Instagram) and website updates.
  • Support special events, training, and program initiatives by assisting with logistics and preparation.
  • Perform other duties as assigned to support the effective and efficient operation of all enrichment programs. (EDC, Summer Enrichment Camp, Creative Minds, Etc.)

   Technology Skills

    Proficient in software applications related to role, including but not limited to Microsoft Word, Google Suite, and Genesis Employee Portal.

Evaluation of Performance 

Performance of this position will be evaluated annually in accordance with the New Jersey Administrative Code and Board of Education policy. 

Physical Demand 

Physical demands include the ability to remain in a stationary position when necessary, occasionally move throughout the building to access colleagues and/or supplies. Ability to operate a computer and/or other office machinery. Be able to view a computer screen. Ability to communicate verbally, and in writing via technology devices or handwritten correspondence. The physical demands as described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities through an interactive process of determining essential duty task completion options.

 Terms of Employment

10-month contract, renewed annually. Salary and benefits as determined by the Board of Education and any applicable collective bargaining agreement.

The information described in this job description is reviewed and approved by the MTPS Board of Education and may be modified as district and state requirements deem necessary. This job description does not constitute a written employment contract.

New Jersey First Act

N.J.S.A. 52:14-7 (L.2011, Chapter 70), requires employees of all school boards to reside in the State of New Jersey unless otherwise exempted under the law.

Americans with Disabilities Act Statement

External and internal applicants, as well as employees who become disabled, must be able to perform the essential functions listed on this job description either unaided or with reasonable accommodation. The Moorestown Township Public School District shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law, in the event such determination becomes necessary.

The Moorestown Township Public School District is proud to be an Equal Employment Opportunity and Affirmative Action employer. The district does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity, gender expression, age, status as protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. 


Application Procedure:
www.generalasp.com/mtps/onlineapp




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