Program Office Manager Jobs in Alhambra, CA (NOW HIRING)

Join a Mission-Driven, Clinician-Owned Organization

Are you a proactive leader who enjoys building efficient systems, supporting teams, and helping an organization grow? ABA Works is seeking an organized and motivated Office Manager to oversee daily operations and support the continued growth of our clinic-based ABA practice.

ABA Works provides high-quality Applied Behavior Analysis (ABA) services, parent training, and social skills programs for children and adults diagnosed with Autism Spectrum Disorder (ASD) and related developmental disabilities. As a clinician-owned organization, we are committed to providing exceptional care while fostering a positive and collaborative workplace culture.

This position will begin remotely for approximately 30-90 days during training and onboarding and will transition to an in-office leadership role in Lomita, with the option to work remotely one day per week.

Learn more about us at https://aba-works.com/careers-in-aba and see what our employees have to say on Glassdoor: https://www.glassdoor.com/Reviews/ABA-Works 

• Oversee daily clinic operations and administrative workflows.
• Lead, coach, and support a team of administrative staff and scheduling coordinators.
• Monitor office performance and identify opportunities to improve efficiency and productivity.
• Create systems and processes that support organizational growth and exceptional customer service.

• Assist with recruiting, interviewing, hiring, onboarding, and employee support.
• Provide guidance, training, and performance coaching to administrative team members.
• Support employee engagement and retention initiatives.

• Oversee scheduling operations and ensure efficient management of client and staff schedules.
• Manage office resources, equipment, and vendor relationships.
• Participate in strategic planning and special projects to support company growth.
• Analyze operational trends and provide recommendations to leadership.
• Assist with social media engagement and company events.

• Partner closely with leadership to improve processes, support organizational goals, and maintain a positive workplace culture.
• Maintain accurate records, filing systems, and administrative documentation.
• Provide hands-on administrative support when needed.

• Previous experience in office management, operations management, healthcare administration, human resources, or a related leadership role.
• Strong organizational, time-management, and problem-solving skills.
• Experience leading and developing administrative teams.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Self-motivated, proactive, and solution-oriented mindset.
• Experience in healthcare, behavioral health, education, or a service-based organization is preferred.

• Medical, Dental, and Vision Insurance (30+ hours/week)
• 401(k) Retirement Plan
• Paid Sick Leave
• Paid Vacation with increased accrual based on tenure 
• Performance-Based Bonus Opportunities
• Cell Phone Reimbursement
• Company Laptop
• Professional Development Support
• Mileage Reimbursement for work-related travel
• Employee Discount Program with savings at 30,000+ companies
• Career Growth and Advancement Opportunities
• Supportive, collaborative team culture

If you're looking for a leadership role where you can make a meaningful impact, help shape a growing organization, and work alongside a supportive team, we'd love to hear from you.

ABA Works is an Equal Opportunity Employer committed to creating an inclusive workplace. We celebrate diversity and are committed to providing equal employment opportunities for all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veteran status, or any other protected characteristic.

• Minimum of 2 years of experience in office administration, operations, or a related administrative role.
• Experience supporting Human Resources functions, including recruiting, onboarding, employee documentation, and staff support.
• Demonstrated experience coordinating, supervising, or leading administrative teams.
• Bachelor's degree in Business Administration, Human Resources, Healthcare Administration, or a related field preferred.
• Familiarity with the Los Angeles, South Bay, Long Beach, and surrounding communities.
• Strong computer skills and the ability to quickly learn new software, scheduling platforms, and web-based systems.
• Ability to work remotely when needed, with access to a reliable computer, smartphone, and high-speed internet.
• Highly organized with exceptional time-management skills and the ability to successfully manage multiple priorities in a fast-paced environment.
• Excellent customer service, interpersonal, and relationship-building skills.
• Strong written and verbal communication skills.
• Self-motivated, dependable, and able to work independently with minimal supervision.
• Proactive, solution-oriented, and committed to continuous improvement.
• Strong attention to detail and a proven ability to follow through on projects and deadlines.