Program Office Manager Jobs in Oregon (NOW HIRING)

Time Chrysler Dodge Jeep Ram, a subsidiary of Time Auto Group, is looking for an Automotive Assistant Office Manager to join our growing team!

Time Auto Group is recognized as Oregon's Top 10 Best Places to Work 2026! It is TIME for you to Love where you work! We are waiting for you to join our amazing team!

Our team's mission is to provide a fun, positive, healthy, and ethical work environment, while supporting our employees and managers. We understand the importance of family and a work/life balance. We strive to build excellent relationships within our workforce, emphasizing on culture, diversity, strategic development, being excellent stewards to our manufacturer and our brand, serving our community with top-shelf service, and providing tools and opportunities for everyone.

Schedule: Monday - Friday, 8am - 5pm. Compensation: $28-33 per hour DOE. Qualifications:

• 1-2 years experience preferred, previous Automotive Industry experience required.
• Valid driver's license and clean driving record.
• Positive, friendly attitude, along with a customer service mentality.
• Enjoys working in a dynamic environment.
• Excellent oral and written communication skills.
• Math, reading, and software skills.
• Basic computer proficiency.
• Ability to learn new technology, repair and service procedures and specifications.

What's in it for you:

• Paid tuition through Stellantis and Strayer University.
• Medical, Dental, and Vision eligible 1st of the month after 30 days of employment.
• 401k eligible after 90 days of employment.
• Employee Assistance Programs.
• Paid Holidays (7, plus Veterans Day for eligible Veterans).
• Paid Vacation (40 hours at 1 year, tier levels with tenure).
• Career Development Coaching.
• Career advancement and training programs.
• Positive and Supportive Culture that values Employee Empowerment, Community, Communication, Recognition & Respect.
• Professional, Safe, and clean work environment.
• Employee discounts on Parts, Service and Vehicles.

Responsibilities:

• Preparing and posting for new/used retail car deals and wholesales.
• Assist in daily cashier reconciliations.
• Organizing and filing manufacturers' statements and credit card accounts.
• Stocking in new and used vehicle purchases.
• Assist in processing retail customer deferred and down payments within scheduled timelines.
• Assist in maintaining weekly/monthly schedules for various tasks including GAP/SVC Contract, CIT, Cust AR, Uncapped Deals, Reserves, Lien Payoffs, 8300.
• Assists in organizing records of all DMV-related documentation, including titles, temporary permits, and trip permits.
• Aids in Communicating effectively with customers, lenders, vendors, and auctions regarding title status, payments, and any issues that may arise.
• Provide general administrative support, including answering phone calls, sorting mail, scanning documents and running errands as needed.
• Assists in regular audits of DMV paperwork to ensure compliance with regulatory requirements and dealership policies.
• Assume Office Manager responsibilities when necessary, including flooring reconciliation, cash statements, and bank transactions. Not authorized to hire, fire, or make disciplinary decisions.
• Understands, keeps informed of, and complies with federal, state, and local regulations that affect business operations.
• Understands, supports, and promotes company policies, procedures, and guidelines.
• Maintains a positive and ethical working relationship with all employees, manufacturers, lenders, vendors, and customers.
• Sets an example of professionalism through your actions.
• Maintains a neat and professional appearance and organized office.
• Promotes and supports physical/mental health and safety throughout the workplace.
• Attends meetings as required, regularly check work emails during shift.
• Other duties as assigned.

This position does not have supervisory responsibilities. Our team is dedicated to helping one another just as much as we are passionate about helping clients! Our managers work just as hard as our employees, our playing field is even and supportive. Our motto is "Always do the right thing." If you are that qualified individual and are seeking an employer who supports your personal and professional goals, we just may have the position that only you can fill! Pre-employment screening includes background check and drug test. (THC permitted for recreational use only, workplace drug policy applies during shift and on company premises.) We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.