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Program Office Assistant Jobs in Illinois (NOW HIRING)

Jobs on Cash

Library Programs Office Assistant

Ohio, IL · On-site

$15.75 - $20.75/hr

Coordinate program supply orders, including ordering, receiving, and distributing supplies. * Assist with program packaging and distribution for initiatives like Summer Break Baltimore, One Book ...

Jobs on Cash

Library Programs Office Assistant

Hanna City, IL · On-site

$15.50 - $20.50/hr

Coordinate program supply orders, including ordering, receiving, and distributing supplies. * Assist with program packaging and distribution for initiatives like Summer Break Baltimore, One Book ...

Youth Outreach Services

Office Assistant

Chicago, IL

$40K - $44K/yr

Office Assistant/Receptionist Responsibilities: * Greet and assist clients, families, visitors, and ... Employee Assistance Program (EAP) * Eligibility for Public Service Student Loan Forgiveness How to ...

Youth Outreach Services

Office Assistant

Chicago, IL · On-site

$40K - $44K/yr

Office Assistant/Receptionist Responsibilities: * Greet and assist clients, families, visitors, and ... Employee Assistance Program (EAP) * Eligibility for Public Service Student Loan Forgiveness How to ...

Youth Outreach Service

Office Assistant

Chicago, IL · On-site

$40K - $44K/yr

Office Assistant/Receptionist Responsibilities: * Greet and assist clients, families, visitors, and ... Employee Assistance Program (EAP) * Eligibility for Public Service Student Loan Forgiveness

Youth Outreach Services

Office Assistant

Chicago, IL · On-site

$40K - $44K/yr

Office Assistant/Receptionist Responsibilities: * Greet and assist clients, families, visitors, and ... Employee Assistance Program (EAP) * Eligibility for Public Service Student Loan Forgiveness How to ...

University of Utah

Office Assistant

Campus, IL

$16.25 - $21.50/hr

Details Open Date 08/11/2026 Requisition Number PRN17346N Job Title Office Assistant Working Title ... The requirement not to discriminate in education programs or activities extends to admission and ...

University of Utah

Office Assistant

Campus, IL · On-site

$16.25 - $21.50/hr

Details Open Date 08/11/2026 Requisition Number PRN17346N Job Title Office Assistant Working Title ... The requirement not to discriminate in education programs or activities extends to admission and ...

University of Utah

Office Assistant

Campus, IL

$16.25 - $21.50/hr

Details Open Date 08/11/2026 Requisition Number PRN17346N Job Title Office Assistant Working Title ... The requirement not to discriminate in education programs or activities extends to admission and ...

Il Porcellino

Office Assistant

Chicago, IL · On-site

$18 - $24/hr

We're hiring people to join our team as OFFICE ASSISTANTS ! Ideal candidates will have accounting ... Employee Assistance Program - Focusing on a Commitment to Mental Health & Wellness * Paid Vacation ...

Il Porcellino

Office Assistant

Chicago, IL

$18 - $24/hr

We're hiring people to join our team as OFFICE ASSISTANTS ! Ideal candidates will have accounting ... Employee Assistance Program - Focusing on a Commitment to Mental Health & Wellness * Paid Vacation ...

New

Helzberg

Office Assistant

Springfield, IL · On-site

$15 - $17.50/hr

The Office Assistant in a Helzberg Diamonds retail store executes the daily operations of the ... Available benefit programs include medical, dental and vision plans, paid holidays, vacation and ...

Cancer Care Specialists of IL

Office Assistant

Effingham, IL · On-site

$15.50 - $20.25/hr

Office Assistant SUMMARY: Under limited supervision, the Office Assistant performs a variety of ... Utilizes scanner and scanning programs to scan in and index patient medical records documents.

University of Utah

Office Assistant

Campus, IL · On-site

$16.25 - $21.50/hr

Details Open Date 05/07/2026 Requisition Number PRN17047N Job Title Office Assistant Working Title ... The requirement not to discriminate in education programs or activities extends to admission and ...

University of Utah

Office Assistant

Campus, IL · On-site

$16.25 - $21.50/hr

Details Open Date 05/07/2026 Requisition Number PRN17047N Job Title Office Assistant Working Title ... The requirement not to discriminate in education programs or activities extends to admission and ...

University of Utah

Office Assistant

Campus, IL

$16.25 - $21.50/hr

Details Open Date 05/07/2026 Requisition Number PRN17047N Job Title Office Assistant Working Title ... The requirement not to discriminate in education programs or activities extends to admission and ...

Il Porcellino

Office Assistant

Chicago, IL · On-site

$17.25 - $22.75/hr

We're hiring people to join our team as OFFICE ASSISTANTS ! Ideal candidates will have accounting ... Employee Assistance Program - Focusing on a Commitment to Mental Health & Wellness * Paid Vacation ...

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Program Office Assistant information

What is a program office assistant?

Program Office Assistants are administrative professionals who support the operations of a specific program within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, and assisting with program logistics. They play a critical role in ensuring smooth communication and efficient workflow within the program team. Program Office Assistants may also help with preparing reports, processing paperwork, and providing general office support as needed.

What are the key skills and qualifications needed to thrive as a program office assistant, and why are they important?

To thrive as a Program Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and manage multiple tasks. These skills are crucial for maintaining smooth office operations, supporting program goals, and ensuring efficient workflow.

What are some typical challenges faced by a program office assistant, and how can they be managed effectively?

Program Office Assistants often juggle multiple responsibilities, such as scheduling, document management, and supporting team communications. One common challenge is prioritizing tasks during busy periods, especially when multiple deadlines overlap. To manage this effectively, it's important to develop strong organizational skills, communicate clearly with team members about priorities, and utilize project management tools when possible. Regular check-ins with supervisors can also help clarify expectations and ensure that urgent matters are addressed promptly.

What is the difference between Program Office Assistant vs Administrative Assistant?

AspectProgram Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma or equivalent; often similar certifications
Work EnvironmentGovernment agencies, non-profits, or corporate program officesVarious industries including corporate, healthcare, and education
Job FocusSupporting program-specific tasks, coordinating meetings, managing documentationGeneral office support, scheduling, correspondence, and administrative tasks

The Program Office Assistant primarily supports specific programs within organizations, focusing on program coordination and documentation. In contrast, the Administrative Assistant provides broader administrative support across departments. While both roles require similar credentials and work environments, their focus areas differ, with the Program Office Assistant concentrating on program-related tasks.

What cities in Illinois are hiring for Program Office Assistant jobs?

Cities in Illinois with the most Program Office Assistant job openings:

Program Office Assistant jobs near you
Infographic showing various Program Office Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 63% Full Time, 30% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Library Programs Office Assistant

Ohio, IL • On-site

Jobs on Cash
See more jobs at Jobs on Cashexternal

$15.75 - $20.75/hr

Contractor

Re-posted 20 days ago

Job description

Job Title: Library Programs Office Assistant (Part-time)

Location: Ohio IL

Employment Type: Part-time

Job Description:

The Library Programs Office Assistant at Enoch Pratt Free Library will support the Programs and Outreach team with essential office tasks, logistics, and supply coordination. This part-time position (20 hours per week) will be responsible for assisting with program preparation, tracking expenditures, managing supplies, and ensuring smooth daily operations across all library programs.

Responsibilities:

  • Attend and take notes at programming committee meetings (children’s, young adult, and adult).
  • Prepare and track documents related to program expenditures (e.g., check requests, requisitions).
  • Coordinate program supply orders, including ordering, receiving, and distributing supplies.
  • Assist with program packaging and distribution for initiatives like Summer Break Baltimore, One Book Baltimore, Imagination Celebration, and Books for Me.
  • Submit programs to online community calendars.
  • Maintain tracking spreadsheets for supply orders.

Qualifications:

  • Education: High school diploma or GED required.
  • Experience: Two years of office support experience.
  • Skills: Proficiency in Microsoft Office and Google Workspace.
  • Physical Requirements: Ability to perform physical tasks such as standing, bending, reaching, and lifting moderately heavy items like boxes of books.
  • Preferred: Associate’s degree and experience in a library, museum, or educational setting.

Required Knowledge, Skills, and Abilities:

  • Strong attention to detail.
  • Excellent interpersonal and communication skills.
  • Ability to maintain effective working relationships with coworkers.

Additional Requirements:

  • Position of Trust: Candidates will be required to undergo a criminal background check.