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Program Office Assistant Jobs in Chicago, IL (NOW HIRING)

Youth Outreach Services

Office Assistant

Chicago, IL · On-site

$40K - $44K/yr

Office Assistant/Receptionist Responsibilities: * Greet and assist clients, families, visitors, and ... Employee Assistance Program (EAP) * Eligibility for Public Service Student Loan Forgiveness How to ...

Youth Outreach Services

Office Assistant

Chicago, IL

$40K - $44K/yr

Office Assistant/Receptionist Responsibilities: * Greet and assist clients, families, visitors, and ... Employee Assistance Program (EAP) * Eligibility for Public Service Student Loan Forgiveness How to ...

Youth Outreach Services

Office Assistant

Chicago, IL · On-site

$40K - $44K/yr

Office Assistant/Receptionist Responsibilities: * Greet and assist clients, families, visitors, and ... Employee Assistance Program (EAP) * Eligibility for Public Service Student Loan Forgiveness How to ...

il Porcellino

Office Assistant

Chicago, IL · On-site

$17.25 - $22.75/hr

We're hiring people to join our team as OFFICE ASSISTANTS ! Ideal candidates will have accounting ... Employee Assistance Program - Focusing on a Commitment to Mental Health & Wellness * Paid Vacation ...

New

Il Porcellino

Office Assistant

Chicago, IL · On-site

$18 - $24/hr

We're hiring people to join our team as OFFICE ASSISTANTS ! Ideal candidates will have accounting ... Employee Assistance Program - Focusing on a Commitment to Mental Health & Wellness * Paid Vacation ...

Il Porcellino

Office Assistant

Chicago, IL

$18 - $24/hr

We're hiring people to join our team as OFFICE ASSISTANTS ! Ideal candidates will have accounting ... Employee Assistance Program - Focusing on a Commitment to Mental Health & Wellness * Paid Vacation ...

New

Il Porcellino

Office Assistant

Chicago, IL · On-site

$17.25 - $22.75/hr

We're hiring people to join our team as OFFICE ASSISTANTS ! Ideal candidates will have accounting ... Employee Assistance Program - Focusing on a Commitment to Mental Health & Wellness * Paid Vacation ...

Orland School District 135

Office Assistant

Orland Park, IL · On-site

$16.75 - $22.25/hr

Performs work of a general office nature that assists with the smooth operation of the building ... program and issuing Visitor pass. * Assist with the daily attendance process in a timely manner.

New

Dentistry for Children

Front Office Assistant

Highland, IN · On-site

$14.50 - $19.25/hr

Overview Dentistry for Children is seeking a customer-centric Front Office Assistant to join our ... Employee Assistance Program (EAP) * Scrub allowance * Staff lunches * Will prep Qualifications * 1+ ...

PARK RIDGE PARK DISTRICT

$15 - $16/hr

... program registrations, memberships, facility bookings and a variety of other clerical tasks. This ... Office Assistant The Park Ridge Park District is an equal opportunity employer.

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All JobsProgram Office JobsProgram Office Assistant JobsProgram Office Assistant Jobs in Chicago, IL

Program Office Assistant information

See Chicago, IL salary details

$10

$19

$26

How much do program office assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for program office assistant in Chicago, IL is $19.51, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $21.78 per hour, depending on experience, location, and employer.

What is a program office assistant?

Program Office Assistants are administrative professionals who support the operations of a specific program within an organization. Their duties typically include managing correspondence, scheduling meetings, maintaining records, and assisting with program logistics. They play a critical role in ensuring smooth communication and efficient workflow within the program team. Program Office Assistants may also help with preparing reports, processing paperwork, and providing general office support as needed.

What are the key skills and qualifications needed to thrive as a program office assistant, and why are they important?

To thrive as a Program Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and manage multiple tasks. These skills are crucial for maintaining smooth office operations, supporting program goals, and ensuring efficient workflow.

What are some typical challenges faced by a program office assistant, and how can they be managed effectively?

Program Office Assistants often juggle multiple responsibilities, such as scheduling, document management, and supporting team communications. One common challenge is prioritizing tasks during busy periods, especially when multiple deadlines overlap. To manage this effectively, it's important to develop strong organizational skills, communicate clearly with team members about priorities, and utilize project management tools when possible. Regular check-ins with supervisors can also help clarify expectations and ensure that urgent matters are addressed promptly.

What is the difference between Program Office Assistant vs Administrative Assistant?

AspectProgram Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma or equivalent; often similar certifications
Work EnvironmentGovernment agencies, non-profits, or corporate program officesVarious industries including corporate, healthcare, and education
Job FocusSupporting program-specific tasks, coordinating meetings, managing documentationGeneral office support, scheduling, correspondence, and administrative tasks

The Program Office Assistant primarily supports specific programs within organizations, focusing on program coordination and documentation. In contrast, the Administrative Assistant provides broader administrative support across departments. While both roles require similar credentials and work environments, their focus areas differ, with the Program Office Assistant concentrating on program-related tasks.

What cities near Chicago, IL are hiring for Program Office Assistant jobs?

Cities near Chicago, IL with the most Program Office Assistant job openings:

Program Office Assistant jobs near you
Infographic showing various Program Office Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $40,572 per year, or $19.5 per hour.

Highway Construction Careers Training Program Office Assistant

South Suburban College

South Holland, IL • On-site

$20/hr

Temporary

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 7 days ago

Job description

Salary: $20.00 Hourly
Location : 16333 S. Kilbourn Avenue, Oak Forest
Job Type: Grant Employee
Job Number: 00311
Department: Extension Services & Workforce Development
Opening Date: 07/20/2026
Description
SUMMARY:
The Part-Time Office Assistant provides administrative and customer service support for a fast-paced construction training program at South Suburban College. This position assists students, instructors, and community partners by ensuring efficient daily office operations and providing support for program activities, registrations, testing, and special events.
Examples of Duties
  • Answer incoming telephone calls, respond to inquiries, and greet students, visitors, and community partners in a professional and courteous manner.
  • Complete and process student registrations, payments, and required program documentation.
  • Utilize the Colleague student information system to process registrations, maintain records, and perform other program-related functions.
  • Proctor placement and assessment tests while ensuring testing procedures and confidentiality are maintained.
  • Provide administrative support for customized workforce training programs conducted on campus and at off-site locations.
  • Assist with planning, coordinating, and supporting Extension Services & Workforce Development partnerships, conferences, meetings, recruitment events, and special programs.
  • Prepare and maintain accurate student files, reports, and correspondence.
  • Assist with data entry, scheduling, filing, and general office operations.
  • Maintain a welcoming, organized, and professional office environment while providing excellent customer service.
  • Perform other related duties as assigned to support the goals and objectives of the department.

Minimum Qualifications
  • High school diploma or equivalent; associate degree preferred.
  • Previous office administrative or customer service experience, preferably in a higher education or workforce development environment.
  • Strong organizational, communication, and interpersonal skills.
  • Ability to work effectively in a fast-paced environment while managing multiple priorities.
  • Proficiency with Microsoft Office applications and the ability to learn new software systems, including Colleague.
  • Ability to maintain confidentiality and handle sensitive student information with professionalism.
  • Ability to work independently and collaboratively as part of a team.

Supplemental Information
PREFERRED QUALIFICATIONS:
  • Journeyperson certification or vocational/technical background in construction, manufacturing, or mechanical fields.
  • Experience with pre-apprenticeship or workforce development programs.
STATUS/SALARY: This is a part-time position, 20 hours per week, 50 weeks per year. Wages will be determined by experience and level of education and or Journeyman status.
South Suburban College offers a wide range of benefits to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, holidays, vacation and sick leave and more.

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