ZipRecruiter

Log In

1

Program Manager Executive Assistant Jobs in Phoenix, AZ

Catholic Charities

Executive Assistant

Phoenix, AZ · On-site

These include scheduling, contact management, preparing materials for meetings, participating in a ... Take on tasks to support the work of Catholic Charities Community Services programs, operations and ...

Republic Services

Executive Assistant

Phoenix, AZ

The Executive Assistant will be responsible for managing calendars, making complex travel ... Employee discount programs. Retirement plan with a generous company match. Employee Stock Purchase ...

LHH US

Executive Assistant

Phoenix, AZ

$70K - $85K/yr

... Manage contract systems, governance documentation, and key processes -Handle sensitive info with ... EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the ...

Republic Services

Executive Assistant

Phoenix, AZ · On-site

The Executive Assistant will be responsible for managing calendars, making complex travel ... Program (EAP). • Employee discount programs. • Retirement plan with a generous company match ...

LHH US

Executive Assistant

Phoenix, AZ

$70K - $85K/yr

... Manage contract systems, governance documentation, and key processes -Handle sensitive info with ... EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the ...

Kinective

Executive Assistant

Gilbert, AZ · On-site

$70K - $80K/yr

Manage complex, high-volume calendars across four executives, ensuring priorities and deadlines are aligned * Coordinate internal and external meetings, customer engagements, conferences, and off ...

Republic Services

Executive Assistant

Phoenix, AZ

The Executive Assistant will be responsible for managing calendars, making complex travel ... Employee discount programs. Retirement plan with a generous company match. Employee Stock Purchase ...

Air Comfort, Inc

Executive Assistant

Phoenix, AZ · On-site

Trusted by Fortune 500 companies, property managers, and developers across the globe. Since 1971 ... The Executive Assistant helps bring structure and follow-through to daily executive operations ...

Kinective

Executive Assistant

Gilbert, AZ · On-site

Manage complex, high-volume calendars across four executives, ensuring priorities and deadlines are aligned * Coordinate internal and external meetings, customer engagements, conferences, and off ...

Phoenix Indian Center

Executive Assistant

Phoenix, AZ · On-site

$53K - $58K/yr

The Executive Assistant also provides administrative and executive support to the PIC Board of ... Manages the CEO's complex and dynamic calendar, travel arrangements, correspondence, expense ...

U-Haul

Marketing Executive Assistant

Chandler, AZ · On-site

... managing an administrative staff. U-Haul offers Executive Assistants: * Full medical coverage, if eligible * Prescription plans, if eligible * Dental and vision plans * Registered Dietitian Program ...

U-Haul

Marketing Executive Assistant

Phoenix, AZ · On-site

... managing an administrative staff. U-Haul offers Executive Assistants: * Full medical coverage, if eligible * Prescription plans, if eligible * Dental and vision plans * Registered Dietitian Program ...

Kinective

Executive Assistant

Gilbert, AZ · On-site

$70K - $80K/yr

Manage complex, high-volume calendars across four executives, ensuring priorities and deadlines are aligned * Coordinate internal and external meetings, customer engagements, conferences, and off ...

Kinective

Executive Assistant

Gilbert, AZ · On-site

Manage complex, high-volume calendars across four executives, ensuring priorities and deadlines are aligned * Coordinate internal and external meetings, customer engagements, conferences, and off ...

Jobless

Executive Assistant

Tempe, AZ · On-site

As an Executive Assistant to our CEO, you'll report directly to the Chief Executive Officer and ... This role is a perfect blend of project management and communications, where you'll be at the ...

previous page

Showing results 41-60

All JobsProgram JobsProgram Manager Executive Assistant JobsProgram Manager Executive Assistant Jobs in Phoenix, AZ

Program Manager Executive Assistant information

See Phoenix, AZ salary details

$25.3K

$61.7K

$117.2K

How much do program manager executive assistant jobs pay per year?

As of Sep 10, 2026, the average yearly pay for program manager executive assistant in Phoenix, AZ is $61,700.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,700.00 and $79,400.00 per year, depending on experience, location, and employer.

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities near Phoenix, AZ are hiring for Program Manager Executive Assistant jobs?

Cities near Phoenix, AZ with the most Program Manager Executive Assistant job openings:

Program Manager Executive Assistant jobs near you
Infographic showing various Program Manager Executive Assistant job openings in Phoenix, AZ as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 17% Part Time, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $61,700 per year, or $29.7 per hour.

Executive Assistant - Administration

Phoenix, AZ • On-site

Arizona Financial Credit Union
Commercial Banking • 501 - 1,000 employees
Learn more about Arizona Financial Credit Unionexternal

Other

Posted 23 days ago

Arizona Financial Credit Union rating

9.2

Company rating: 9.2 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Job Summary Overview
This role serves as a key administrative and operational partner to the Senior Executive Assistant, providing high-level support for the Office of the President & CEO and helping ensure the seamless execution of executive priorities, governance activities, and organizational initiatives.
In working with internal and external contacts, including the Board of Directors, Supervisory Committee, executive leadership, regulators, community partners, members, and vendors, the position will handle a wide range of highly sensitive issues and confidential matters under tight deadlines and pressure.
Essential Job Functions
Executive Assistant (Operational Backbone)
Reporting to the Senior Executive Assistant, the Executive Assistant manages repeatable, volume-heavy tasks that support the broader functionality of the CEO's office.
Tactical Execution: Handles routine scheduling, travel logistics, expense tracking/processing and basic correspondence under the guidance of the Senior Executive Assistant.
Office Logistics: Manages physical office needs such as ordering supplies, organizing files, setting up meetings, maintaining Board Room and greeting visitors.
Document Support: Prepares and formats standard reports, presentations, meeting agendas and minutes based on established templates.
Data & Record Keeping: Maintains databases, filing systems, and general office records to ensure information is easily accessible.
Meeting Coordination: Provides logistical support for meetings by booking rooms, arranging catering, and taking minutes.
Main Priorities:
  • Prioritizes conflicting needs and handles matters expeditiously, proactively, and confidentially.
  • Anticipates CEO needs by preparing agendas, briefing materials, reports, presentations, talking points, and meeting materials.
  • Develops and maintains professional relationships with executive leadership, the Board of Directors, Supervisory Committee, Board Committees, regulators, vendors, and community partners.
  • Coordinates CEO-level communications and ensures all correspondence is professional, accurate, timely, and audience appropriate.
  • Exercises strong attention to detail in all executive reports, presentations, agendas, minutes, correspondence, and confidential materials.
  • Triages issues and requests to reduce distractions and allow the CEO to focus on enterprise priorities.
  • Demonstrates a strong understanding of credit union operations, organizational structure, and governance processes.
  • Provides administrative and logistical support for:
  • Board of Directors meetings
  • Supervisory Committee meetings
  • Board Committee meetings
  • Strategic planning retreats
  • Out of state conferences
  • Prepares, compiles, distributes, and maintains confidential Board, committee, executive, financial, and operational materials.
  • Organizes executive meetings, conferences, community events, and site visits.
  • Takes meeting minutes and manages action item follow-up.
  • Coordinates CEO travel arrangements, conference registrations, accommodations, transportation, and expense reporting as needed.
  • Supports enterprise initiatives through calendar coordination, reporting, project tracking, and executive communications.
  • Maintains executive office document management and file organization systems.
  • Handles highly confidential strategic, personnel, financial, regulatory, and governance information.
  • Provides planning assistance and onsite support for Board events, employee events, community engagements, and executive functions.
  • Evaluates and utilizes productivity tools to improve efficiency and executive office effectiveness.
  • Performs other duties as assigned.
Requirements
Position Required Qualifications
Minimum Education and Experience
  • High School Diploma or GED required.
  • Minimum five (5) years of progressively responsible executive support, project administration, office management, or governance support experience.
  • Previous experience supporting a CEO, President, C-Suite executive, Board of Directors, or executive leadership team.
  • Demonstrated experience managing highly confidential information.
Knowledge, Skills, and Abilities
Advanced Microsoft Office proficiency, including Outlook, Word, Excel, Adobe, PowerPoint, Teams, OneDrive, and SharePoint. Ability to type 60 WPM with high accuracy. Exceptional written and verbal communication skills.
Strong grammar, proofreading, editing, and business writing capabilities. Ability to read and interpret financial reports, legal documents, regulatory communications, and governance materials. Strong organizational and time management skills. Ability to manage multiple priorities in a fast-paced executive environment. Executive presence and professional judgment. Ability to collect, analyze, and synthesize information. Strong attention to detail and problem-solving capability. Demonstrated discretion and confidentiality. Ability to build positive relationships with diverse stakeholders, and to maintain composure during high-pressure situations.
Licenses, Training, and Certifications Required
None.
Preferred Qualifications
  • Bachelor's Degree.
  • Experience supporting at a credit union, bank, or financial institution.
  • Experience coordinating board packets, governance materials, and executive communications.
  • Understanding of credit union governance and regulatory environments.
  • Ability to understand the "big picture" and proactively identify and resolve issues.
  • Strong executive protocol and relationship management skills.
  • Demonstrated experience managing multiple complex calendars and competing priorities.
  • Event planning and travel coordination experience.
  • Experience with Concur and board-management software.
Hybrid Work Environment and Physical Demands
  • Regularly required to reach with hands and arms.
  • This position requires the ability to walk throughout the workday to perform essential job functions
  • Regularly required to sit or stand to perform essential job functions
  • Occasionally lift and/or move up to 50 pounds.
  • Specific vision abilities include close vision, distance vision, and peripheral vision.
  • Must be able to travel independently to meetings, community events and out of state commitments
  • Ability to travel out of state; minimally twice annually
  • Employees working remotely must maintain reliable business-grade internet access and a dedicated workspace.
  • This is a hybrid work logistic role

NOTE: The job description is intended to be generic in nature. It is not an exhaustive list of all duties and responsibilities. Requirements listed in the above qualifications and physical requirements are representative of the knowledge, skill, abilities, physical demands, or work environment required or encountered that must be met by an employee to successfully perform each duty and each function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Salary Description
$66,500.00

What Arizona Financial Credit Union employees say

Pay

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply