Program Manager Executive Assistant Jobs in Gary, IN

Chicago, Illinois, United States

Brunswick Group is looking for a highly organized and proactive individual to join our Chicago office as an Executive Assistant. In this role, you will provide a premium level of administrative and business support to three client-facing Partners.

This role requires an interest in and understanding of our firm's goals and the role of our Partners. While providing administrative support, you should also serve as a thought partner and driver of your Partners' efforts, while working in stride with the local Office Manager and collaborating with the U.S. administrative team.

This role requires onsite support Monday through Friday during standard business hours.

Duties and Responsibilities

• Provide seamless Executive Assistant support to appointed Partner-level staff, including but not limited to flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners.
• Take a proactive approach to identify and solve potential challenges related to scheduling, travel, and other daily activities before they arise.
• Understand the nature of our firm's work, how the leadership team functions, and your role in facilitating that work to seamlessly coordinate with other executive assistants across the firm globally.
• Coordinate travel bookings and process expenses.
• Understand and prioritize Partners' time to ensure they are well-positioned to excel and remain nimble to adjust as needed.
• Build strong rapport with Partners and client contacts.
• Respond to emails and requests in a timely fashion, including outside of standard work hours, as needed.
• Prioritize and manage multiple projects simultaneously and follow through on all associated details.
• Participate in continuing education and training opportunities provided by the firm.
• Possess keen awareness of business strategies and acts as project manager where necessary for your Partners' client teams, coordinating specific team assignments and projects.
• Identify and execute areas of improvement and increase administrative efficiencies.
• Proof documents, edit presentations and assist with other preparations for Partners' meetings.
• Provide support and coverage to the Office Manager or other administrative staff as needed.
• Maintain strong internal relationships with the U.S. and international Brunswick teams.
• Perform related duties as assigned.

• Minimum seven (7) years of administrative or operations experience in a fast-paced, confidential, professional services environment
• Strong verbal and written communication skills
• Strong project management experience
• Detail-oriented
• Ability to manage schedules seamlessly across time zones (domestic and international)
• Client service orientation, exhibit discretion with confidential client matters
• Work well independently and strategically as a team player
• Multi-tasker who exercises keen time management skills
• Resourceful, problem solver
• Always maintain professionalism, specifically when dealing with senior business figures
• Possess a "think on your feet" ability and showcase impeccable judgment
• High emotional intelligence and strong personal impact
• Take on challenges readily and bring a truly proactive approach to duties
• Swift to adapt to various personalities and situations
• Bachelor's Degree preferred
• Intermediate to Advanced software skills, including but not limited to: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); email and calendar management; travel and expense management tools; video conferencing systems.

While not required, the following would be a plus:

• Experience working in a global corporate/firm setting
• Communications or consulting/client services industry knowledge and business acumen
• A sense of humor

Whether you are joining a client facing team, a core services team, or starting out on your professional career journey, joining Brunswick unlocks a range of employee benefits to support your financial future, health and wellness, family and community and continuous professional development.

The successful applicant will be eligible for the following compensation and benefits package:

Base Pay: The annual base compensation range for this role is $90,000 - $115,000. The base pay offered will be determined by factors including experience, skills, training, office location, certifications, and education.

Bonus Eligibility: Annual discretionary bonus contingent upon individual and firm-wide performance.

Benefits: Medical, Dental, and Vision insurance. Disability insurance. Employee assistance program. Flexible spending account. Health savings account. Life insurance. Commuter Benefits. Generous Paid Time Off: 25 vacation days and 10 days sick leave, as well as 11 paid company holidays. Firm-sponsored 401(k) Plan with 3% automatic company contribution of base and bonus with an additional 1.5% profit share– immediate vesting. Career training and development opportunities. Employee discounts.

Office Policy: At Brunswick, our work is a craft that thrives in teaching environments – whether in our offices or on-site with clients – through real-time observation, collaboration, human connection, clear guidance and by challenging one another to keep getting better. Our policy is that our team members are in person – either in the office or on-site with clients – at least four days each week.

The firm will provide reasonable accommodation to qualified applicants or employees, as defined by applicable law. In addition to the application, the process may include virtual and in-person interviews, as well as an assessment, which may be timed. To request an accommodation during our application and hiring process, email americasaccommodations@brunswickgroup.com.

Brunswick's Chicago office is one of the fastest growing in our global network. Founded in 2017, the office has expanded from four to 45 professionals and serves as the home base for some of our highest profile client work in the region.

Chicago acts as a key hub within the firm's Americas network, bringing together Brunswick's capabilities across our sector and practice groups and offering distinctive expertise in the consumer industries sector. The team counsels leading global brands on corporate positioning, reputation management, crisis response, and financial communications, helping clients navigate complex issues and moments of change. With ambitions to continue growing our client base in Chicago and the Midwest, new team members play a vital role in helping us achieve our growth plans and scaling the office.

Our newly renovated and expanded space at 300 N. LaSalle overlooking the Chicago River offers unbeatable views of downtown and an open and modern workspace ideal for team collaboration and knowledge sharing.

Brunswick is a global advisory firm. We help companies tackle high-stakes issues, navigate complex stakeholder relationships, and deliver high-impact outcomes.

Our clients value our ability to anticipate, shape, and respond to the key players and forces in the financial and investment arena, regulatory and geopolitical universe, NGO community, workforce and beyond. They rely on us for deep experience, fresh perspectives and original thinking. So, in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning, we have prioritized attracting, developing, and retaining the best professionals in the industry, united by a culture of inclusivity, excellence, and intellectual curiosity.

Founded in 1987 in London, the firm has organically grown to 27 offices in 18 countries across the Americas, Europe, Middle East, Africa, Asia and Australia. We operate as a "one-firm firm" with no individual profit centers. This allows us to assemble fully integrated, bespoke teams for each client, able to draw on the full resources of Brunswick anywhere in the world.

Brunswick is an equal opportunity employer. All qualified applicants will be considered without regard to race, religion, color, national origin, gender, sexual orientation, age, disability, pregnancy, genetic information, or any other status protected by applicable law. Please read our Global Privacy Notice to understand how your data is managed.