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Program Manager Executive Assistant Jobs in Gary, IN

FDR Financial Group

Executive Assistant

Chicago, IL · On-site

As an Executive Assistant, you will play a crucial role in supporting senior executives and ... Manage executives' calendars, including scheduling meetings and appointments * Coordinate travel ...

Robert Half

Executive Assistant

Chicago, IL · On-site

$30 - $40/hr

Manage executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. * Arrange domestic and, when needed, broader travel ...

Robert Half

Executive Assistant

Chicago, IL · On-site

$28 - $30/hr

Manage executive calendars, coordinate appointments, and arrange meetings using Outlook while ... executive assistant, senior administrative support, or similar office coordination role.

Mesirow

Executive Assistant

Chicago, IL · On-site

$90K - $110K/yr

Draft and manage executive correspondence, including writing and editing professional emails ... program. EOE Equal Opportunity Employer This employer is required to notify all applicants of their ...

Mesirow Financial

Executive Assistant

Chicago, IL · On-site

$90K - $110K/yr

Draft and manage executive correspondence, including writing and editing professional emails ... benefit program ( . EOE Equal Opportunity Employer This employer is required to notify all ...

Mesirow

Executive Assistant

Chicago, IL · On-site

$90K - $110K/yr

Draft and manage executive correspondence, including writing and editing professional emails ... program. EOE Equal Opportunity Employer This employer is required to notify all applicants of their ...

The LaSalle Network Inc

Executive Assistant

Chicago, IL · On-site

$40 - $50/hr

Executive Assistant LaSalle Network is partnering with a nationally recognized professional ... Manage the CEO's complex calendar, proactively identifying conflicts and anticipating scheduling ...

Careers

Executive Assistant

Chicago, IL · On-site

$36 - $40/hr

The Executive Assistant will manage complex calendars, coordinate meetings and communications, prepare materials, support special projects, and help ensure the Pastoral leadership team operates ...

SG Cap Trading

Executive Assistant

Chicago, IL · Hybrid

Executive Assistant ID: 1024 Location: Chicago, IL 60606 More about this job > Description Job ... This role provides high-level administrative and personal support to the CEO, managing business ...

Egon Zehnder

Executive Assistant

Chicago, IL · On-site

The Executive Assistant must proactively manage changes in project scope, identify potential crises ... Employee Assistant program (EAP) * Paid parental leave * Personal Time Off - paid vacation, sick ...

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Program Manager Executive Assistant information

See Gary, IN salary details

$25.4K

$61.8K

$117.4K

How much do program manager executive assistant jobs pay per year?

As of Sep 11, 2026, the average yearly pay for program manager executive assistant in Gary, IN is $61,835.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,800.00 and $79,600.00 per year, depending on experience, location, and employer.

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.
Program Manager Executive Assistant jobs near you

Office Manager/Executive Assistant

Chicago, IL • On-site

Sheer Logistics
Transportation and Warehousing • 51 - 200 employees
Learn more about Sheer Logisticsexternal

$32 - $38/hr

Other

Re-posted 20 days ago

Job description

Position Title: Office Manager / Executive Assistant
Work Schedule: Part-time, a minimum of 25 hours a week
Compensation: $32-$38 per hour, depending on experience
Work Location: Onsite in Sheer's Chicago Office
About Sheer:
Sheer Logistics is a leading logistics services provider, with a focus on transparency and value, providing clients with a comprehensive offering of technology enabled supply chain and logistics solutions including managed transportation, multi-modal brokerage, consulting, and other complimentary services.
Our mission is to build trusting relationships that consistently deliver extraordinary results to employees, shippers, carriers and suppliers. Transparency is our foundation, because having complete information allows clients to make better decisions. It saves time, it's better for business, it's better for people, and ultimately, it's better for the long-term relationships we cultivate.
Position Summary:
The Office Manager & Executive Assistant is responsible for ensuring the smooth day-to-day operation of the office while providing administrative support to executive leadership. This role serves as the central point of coordination for office administration, vendor management, employee experience initiatives, scheduling, communications, and executive support. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.
This position is expected to work a minimum of 25 hours per week, with flexibility based on business needs and executive support requirements.
Essential Functions:
Office Management
  • Oversee daily office operations and maintain a professional, organized, and welcoming work environment
  • Manage office supplies, equipment, and inventory, ensuring resources are stocked and functioning properly
  • Coordinate office maintenance, repairs, and relationships with vendors and service providers
  • Manage incoming mail, shipments, and office correspondence
  • Assist with office budget tracking, invoice processing, and vendor payments
  • Coordinate office events, employee meetings, team celebrations, and company gatherings
  • Support onboarding logistics for new hires, including workspace setup, supplies, and office access
  • Maintain office policies, procedures, and administrative records
Executive Assistant Support
  • Manage executive calendars, scheduling, and meeting coordination
  • Arrange travel accommodations, transportation, and itineraries for leadership
  • Prepare meeting materials, presentations, agendas, and follow-up documentation
  • Assist with expense reporting and reconciliation
  • Screen and prioritize communications, correspondence, and requests for executive leadership
  • Coordinate leadership meetings and take meeting notes when necessary
  • Track action items and ensure timely follow-up on key initiatives
  • Assist with special projects and administrative initiatives as assigned
Administrative & Employee Support
  • Serve as a point of contact for employees, visitors, and external partners
  • Assist with internal communications and company announcements
  • Support employee engagement initiatives, recognition programs, and culture building activities
  • Coordinate conference rooms, catering, and meeting logistics
  • Maintain confidential information with professionalism and discretion
Education and/or Experience:
  • 3+ years of experience in office management, executive support, administrative operations, or a related role
  • Strong organizational and project management skills
  • Excellent written and verbal communication skills
  • Ability to handle confidential information with discretion
  • Proficiency with Microsoft Office Suite and Google Workspace
  • Experience managing multiple priorities with strong attention to detail
  • Self motivated and able to work independently

Working Conditions and Physical Demands:
Sedentary inside office work with limited exposure to weather conditions.

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