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Program Manager Executive Assistant Jobs in Tennessee

USPI, INC.

Executive Assistant

Nashville, TN · On-site

As an Assistant Executive, you will provide high-level administrative support, assist with project management, and contribute to the overall efficiency and effectiveness of the department. Your ...

Hudson Automotive Group

Executive Assistant

Antioch, TN · On-site

$18 - $25/hr

Hudson Automotive, a third generation family-owned group is one of the fastest growing auto dealer groups and management companies in the Southeast U.S. If you are an experienced Executive Assistant ...

Wilsonbank

Executive Assistant

Lebanon, TN

Coordinate and attend meetings, prepare agendas and meeting collateral, manage logistics to include ... Our Employee Assistance Program and Employee Care Fund provide additional support when you need it ...

Hudson Automotive Group

Executive Assistant

Antioch, TN · On-site

$18 - $25/hr

Hudson Automotive, a third generation family-owned group is one of the fastest growing auto dealer groups and management companies in the Southeast U.S. If you are an experienced Executive Assistant ...

Wilson Bank & Trust

Executive Assistant

Lebanon, TN · On-site

Coordinate and attend meetings, prepare agendas and meeting collateral, manage logistics to include ... Our Employee Assistance Program and Employee Care Fund provide additional support when you need it ...

Wilson Bank & Trust

Executive Assistant

Lebanon, TN · On-site

Coordinate and attend meetings, prepare agendas and meeting collateral, manage logistics to include ... Our Employee Assistance Program and Employee Care Fund provide additional support when you need it ...

Performix

Executive Assistant

Franklin, TN · On-site

Manage calendars for the three VPs who have 15-20 meetings each daily. * Coordinate with external ... Coordinate with other Exec Assistant's for other VPs. * Plan and manage domestic and international ...

Boys & Girls Clubs

Executive Assistant

Knoxville, TN · On-site

$55K - $68K/yr

Executive Assistant Administrative Office - Knoxville, TN 37917 Overview Salary Range $55,000.00 ... Manage the CEO's calendar, ensuring efficient scheduling and prioritization. * Act as the primary ...

Lyric

Executive Assistant

Nashville, TN · On-site

$40.87 - $61.31/hr

Role will be responsible for office management functions in Nashville to support our company ... Minimum of three (3) years experience using expense programs such as SAP, Concur or similar ...

Lyric

Executive Assistant

Nashville, TN · On-site

$40.87 - $61.31/hr

Role will be responsible for office management functions in Nashville to support our company ... Minimum of three (3) years experience using expense programs such as SAP, Concur or similar ...

Artech

Executive Assistant III

Franklin, TN · On-site

$40 - $50/hr

Provide proactive executive support, including managing a complex, global calendar across multiple time zones and helping prioritize leadership time in alignment with business goals. * Coordinate ...

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Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities in Tennessee are hiring for Program Manager Executive Assistant jobs?

Cities in Tennessee with the most Program Manager Executive Assistant job openings:

Program Manager Executive Assistant jobs near you

Executive Assistant

Nashville, TN • On-site

United Surgical Partners International Inc (USPI)
Health Care and Social Assistance • 1 - 5K employees
Learn more about United Surgical Partners International Inc (USPI)external

Full-time

Posted 13 days ago

United Surgical Partners International rating

5.3

Company rating: 5.3 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

Job description

Executive Assistant 

The Executive Assistant plays a key role in supporting the executive team and ensuring the smooth operation of administrative functions. As an Assistant Executive, you will provide high-level administrative support, assist with project management, and contribute to the overall efficiency and effectiveness of the department. Your attention to detail, organizational skills, and ability to handle confidential information will be critical in this role. 

Responsibilities: 

  • Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements. 

  • Prepare and distribute correspondence, reports, and presentations, ensuring accuracy and adherence to organizational standards. 

  • Coordinate and facilitate departmental meetings and events, including preparing agendas, taking minutes, and following up on action items. 

  • Assist with project management activities, including research, data analysis, and preparation of project documentation. 

  • Maintain confidential files and records, exercising discretion and professionalism in handling sensitive information. 

  • Conduct research, compile data, and prepare reports to support decision-making and strategic planning. 

  • Assist with budget management and expense tracking, ensuring adherence to financial guidelines and reporting requirements. 

  • Coordinate and oversee administrative processes, such as document management, record-keeping, and supply inventory. 

  • Serve as a liaison between the executive team, departmental staff, and external stakeholders, maintaining effective communication and collaboration. 

  • Support the implementation of administrative policies, procedures, and initiatives, ensuring compliance and continuous improvement. 

Qualifications:

  • High school education and/or equivalent required.  
  • Bachelor's degree in Business Administration, Healthcare Administration, or a related field is preferred.
  • 2-3 years of proven experience in providing administrative support at an executive or senior management level.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong attention to detail and accuracy in all aspects of work.
  • Exceptional communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
  • Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and email/calendar applications.
  • Ability to handle confidential information with discretion and maintain a high level of professionalism and integrity.
  • Strong problem-solving skills and the ability to think critically and proactively.
  • Ability to work independently and collaboratively in a team environment, demonstrating flexibility and adaptability.
  • Familiarity with healthcare industry regulations and compliance standards is a plus. 

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