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Program Manager Executive Assistant Jobs in Tennessee

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OFFICE MANAGER / EXECUTIVE ASSISTANT Full-Time | On-Site Starting Salary: $60,000 We are seeking a highly organized, detail-driven Office Manager / Executive Assistant to serve as the operational ...

Executive Assistant

Nashville, TN · On-site

$21 - $23/hr

Atlas Management is hiring an Executive Assistant for an organization in the Nashville, TN area. This part time opportunity is ideal for the individual who wants to make a difference in the community ...

Executive Assistant

Memphis, TN · On-site

$20 - $25/hr

Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ... Lead the tracking of contacts, surveys, and post-program engagement with partners and participants ...

Manage executive calendars and serve as a friendly, reliable point of contact for direct reports ... Greet and assist executive visitors with warmth, making everyone feel comfortable and valued.

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company * Sustain a daily calendar of meetings and ...

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company * Sustain a daily calendar of meetings and ...

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company * Sustain a daily calendar of meetings and ...

Executive Assistant The Executive Assistant will provide administrative support and will be ... Manages, prepares and distributes executive correspondence * Prepares, revises and reviews ...

Manage executive calendars and serve as a friendly, reliable point of contact for direct reports ... Greet and assist executive visitors with warmth, making everyone feel comfortable and valued.

Manage executive calendars and serve as a friendly, reliable point of contact for direct reports ... Greet and assist executive visitors with warmth, making everyone feel comfortable and valued.

Manage executive calendars and serve as a friendly, reliable point of contact for direct reports ... Greet and assist executive visitors with warmth, making everyone feel comfortable and valued.

The Executive Assistant will provide administrative support and will be responsible for a wide ... Manages, prepares and distributes executive correspondence * Prepares, revises and reviews ...

The Executive Assistant will provide administrative support and will be responsible for a wide ... Manages, prepares and distributes executive correspondence * Prepares, revises and reviews ...

The Executive Assistant will provide administrative support and will be responsible for a wide ... Manages, prepares and distributes executive correspondence * Prepares, revises and reviews ...

The Executive Assistant will provide administrative support and will be responsible for a wide ... Manages, prepares and distributes executive correspondence * Prepares, revises and reviews ...

The Executive Assistant will provide administrative support and will be responsible for a wide ... Manages, prepares and distributes executive correspondence * Prepares, revises and reviews ...

Executive Assistant Location: Brentwood, TN Worksite: In office Employment Type: Temp Compensation ... Manage calendars, meetings, travel arrangements, and logistics with a proactive, anticipatory ...

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Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities in Tennessee are hiring for Program Manager Executive Assistant jobs?

Cities in Tennessee with the most Program Manager Executive Assistant job openings:

OFFICE MANAGER / EXECUTIVE ASSISTANT

Nolensville, TN • On-site

Wild Card, Inc
51 - 200 employees

$60K/yr

Full-time

Medical, PTO

Re-posted 24 days ago

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Job description

OFFICE MANAGER / EXECUTIVE ASSISTANT

Full-Time | On-Site

Starting Salary: $60,000

We are seeking a highly organized, detail-driven Office Manager / Executive Assistant to serve as the operational backbone of a fast-growing company. This is a high-trust, high-responsibility role supporting executive leadership across finance, operations, logistics, compliance, and administration.

This role is ideal for someone who thrives on structure, systems, and ownership.


KEY RESPONSIBILITIES

Accounting, Finance & Admin

  • Daily management of QuickBooks
  • Send and track bank wires
  • Create and manage purchase orders
  • Support tax collection and compliance
  • Track insurance policies and ensure compliance


Systems, Data & Organization

  • Advanced Excel work (trackers, dashboards, reports)
  • Transfer whiteboard planning into Excel and keep current
  • Maintain corporate master to-do list and hold accountability


Logistics & Supply Chain

  • Book domestic freight and trucking
  • Coordinate air and ocean freight from China
  • Place and manage China supply orders


Legal & IP

  • Search and file trademarks


‍ HR & Company Operations

  • HR coordination and compliance support
  • Employee records and onboarding assistance
  • Coordinate company events (Christmas party, team events)


✈️ Executive & Personal Support

  • Book business and personal travel
  • Calendar management and executive support
  • Light copywriting and special projects


REQUIRED SKILLS

  • Expert-level QuickBooks
  • Advanced Excel skills
  • Exceptional organization and follow-through
  • High level of discretion and professionalism
  • Ability to manage multiple priorities independently


LOCATION

On-site only (not remote)


WHY THIS ROLE

  • $60,000 starting salary
  • Leadership-facing, high-impact position
  • Real ownership and responsibility
  • Long-term growth opportunity

Wild Card logo

About Wild Card

Sourced by ZipRecruiter

Since our founding in 2007, Wild Card Creative Group has always been evolving to meet the changing needs of our clients. Led by husband-and-wife team, Nick and Alison Temple, we bring together highly-talented creators, strategists, and innovators to deliver insights-driven content and experiences that excite and entertain today’s ever-evolving media consumer–– and transport them into your brand or entertainment world.

Company size

51 - 200 Employees

Headquarters location

Culver City, CA, US