Program Finance Manager Jobs in Chicago, IL (NOW HIRING)

Job Title
Program Finance Analyst (Hybrid)
Organizational Unit
IIE Organization -> IIE US -> Program Financial Mgmt Gov 1
Schedule
Full Time
Education
Bachelor's Degree
Location
Chicago IL - Chicago, IL 60602 US
Houston TX - Houston, TX 77027 US
New York NY - New York, NY 10007 US
Washington DC - Washington, DC 20005 US (Primary)
Travel
Less than 10%
Job Description
The Institute of International Education (IIE) is hiring a Program Finance Analyst for our Program Finance Team. We invite you to join a team united by our mission to help people and organizations forge brighter futures through educational exchange and lifelong learning. Working at IIE is more than just a job; it's a chance to make an impact. To collaborate with a passionate team, grow your skills, and contribute to programs that change lives around the world.
Learn more about IIE and our culture here.
If you are a job seeker in need of an accommodation to navigate our careers site or apply for one of our jobs, please click here to learn more.
Job Summary
The Program Finance Analyst will support the Fulbright Scholar Programs portfolio by analyzing financial data to identify potential risks and aid program management decisions. The Analyst's responsibilities will include monitoring expenses compared to budgets, preparing and/or reviewing financial reports and invoices for submission to funders, and discussing the Program's financial results with IIE's senior financial leadership each quarter. The Analyst will need to collaborate frequently with colleagues in the program team to understand the program cycle and ongoing program activities to assess how these may impact the program's financial results.
Essential Functions:
• Creates and maintains financial reports to monitor program expenses against budget line items. Discusses major variances and potential financial risks with manager and participates in monthly presentations to the program management team.
• Works with manager, program team, and the Grants & Contracts team to mitigate risks and resolve compliance issues.
• Collaborates with program teams to investigate variances on Fulbright Scholar awards in the organization's operating budget in preparation for quarterly review meetings with the CFO and Deputy CFO.
• Prepares and reviews financial deliverables for submission to funders.
• Assists program teams during the semi-annual process to update the organization's operating budget by reviewing expense and revenue projections and determining whether projections are consistent with anticipated results in consultation with manager.
• Reviews revenue and cash application each month and work with Revenue Management and Accounts Receivable teams to resolve any issues.
• Facilitates the setup of new contracts and charge codes in accordance with the contract's terms in the PeopleSoft contract management system. Acts as a contract administrator throughout the life cycle of a contract, including tracking financial deliverables, developing and distributing payment coding structure, and interpreting financial aspects of the contract for program teams.
• Supports pricing for competitive and renewal proposals.
• Supports the annual audit process as it relates to assigned contracts.
Job Requirements
Qualifications and Experience:
Education and Work Experience:
• Requires a Bachelor's degree and at least two (2) years of related work experience, or an equivalent combination of education and experience.
Required Knowledge, Skills and Abilities:
• Proficiency in Microsoft Office Suite, specifically with Excel and financial data management.
• Strong analytical and critical thinking skills.
• Excellent written and verbal communications skills, including the ability to effectively convey financial information to non-financial program stakeholders.
• Ability to create and sustain effective working relationships with colleagues across the organization.
• Highly organized, detail oriented, ability to take initiative, work independently, and meet deadlines.
• Ability to exercise discretion on confidential matters.
Salary and Benefits:
Hiring Range: $59,232 - $72,712. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.
IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, professional development reimbursement program, retirement plans and a family medical leave benefits. Please visit our careers page for further details.
The Institute of International Education ("IIE") has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above.
Work Conditions & Physical Demands:
Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.