Program Coordinator Jobs in Encinitas, CA (NOW HIRING)

Job Type
Full-time
Description
San Diego Youth Services JOB ANNOUNCEMENT Program Coordinator
San Diego Youth Services seeks a Program Coordinator in the I CARE program to be based in San Diego. This is a full-time & non-exempt position reporting to the I CARE Program Director.
San Diego Youth Services: Who we are
San Diego Youth Services has helped improve the lives of more than 834,000 homeless, runaway and vulnerable youth since its beginning in 1970. We provide safe places to live and long-term solutions through shelter, foster homes, community centers and housing to more than 16,000 youth every year at 100+ community and school locations. Through prevention, early intervention and treatment, we also help youth before they need higher levels of care or become homeless.
We aim to:

1. Meet the basic needs of youth. Hunger, poverty and youth homelessness are on the rise for many youth and their families today. We help meet these basic needs for youth. What could be more vital than food and shelter? We provide safe places to live and long-term solutions through shelter, foster homes, community centers and housing.
2. Create positive connection. We help youth focus on positive life changes and healthy relationships as part of providing needed resources and services. San Diego Youth Services has long provided foster homes and adoption support services for families considering adopting a youth in the foster care system.
3. Help youth develop life skills. In addition to a range of safe and stable housing options, we offer support to help youth develop the independent living skills necessary to become self-sufficient and keep off the streets.
4. Promote overall health and well-being. Early intervention and care for the whole child are critical. We provide a broad continuum of services to help youth overcome trauma and challenges that put them at risk, including case management, counseling, mental health treatment and educational support and resources.

SDYS has a staff of approximately 250 employees and 80 volunteers working across San Diego County and an annual budget of approximately $24 million.
You can learn more about us at www.sdyouthservices.org.
CONTEXT OF THE POSITION:
Accountable to Program Managers for administrative, personnel and program functions.
ESSENTIAL FUNCTIONS:

1. Program Financials

• Assist Program Director in monitoring the budget, purchasing, inventory, management, and documentation of facility spending. Monitor expenses and submit appropriate expenditure forms to Program Director. Work with Program Director to ensure component compliance with the program budget.

2. Program Administration

• Develop and maintain component services in compliance with funding requirements and ensure quality control of data collection and services. This includes design, maintenance, and evaluation of contract reporting system, timely submission of monthly and quarterly contract and agency reports to Program Director and participation in contractor monitoring visits.
• Ensure that all staff understand their respective roles and act as supervisory support when necessary including paperwork completion, meeting deadlines, and documentation is up to County standards.
• Identify and delegate component activities as reflected in goals & objectives of contract. This may include the provision of direct service delivery.
• Provide general administrative support.
• Accountable to the Program Director for the maintenance of the facility, day-to-day cleanliness, meeting health and safety standards, and the provision of safe, consistent, and nurturing care for youth.
• Work in collaboration with other internal and external components by participating and coordinating referrals, activities and services.
• Report any necessary facility, I.T. or equipment repairs to Program Director.
• Ensure program has food, snacks, office and therapeutic supplies.
• Create and keep up to date policy and procedures manuals and onboarding & training handbooks for staff, volunteers and interns.
• Provide program coverage when needed.

3. Clinic Administration

• Responsible for all data entry into medical records management systems and compiling of health information in coordination with and as assigned by Program Director.
• Accurately gather service partner's financial information and determine yearly deductible. Determine service partners' health coverage and program eligibility.
• Responsible for managing and maintaining psychiatry schedule, coordinating intakes and scheduling follow ups as needed.

4. Personnel

• Support with onboarding, training, and coordination of new staff, volunteers, and interns.
• Ensure adequate program coverage during hours of operation, which may include adjusting time for coverage purposes.
• Perform other duties as assigned or required.

SDYS EXPECTATIONS:

• Adhere to and uphold the rigorous standards of SDYS as mandated by its mission, purpose, guiding principles and standards of quality.
• Maintain confidentiality and privacy standards of service partner protected health information and other applicable information and material in accordance to agency and center policies, and applicable regulations and laws including HIPAA.
• Welcome and support SDYS volunteers and assist them in accomplishing their services whenever applicable.
• Effectively communicate with people from diverse backgrounds and experiences.
• Receive and give supportive feedback to foster equity and inclusion in working relationships.
• Recognize, nurture, and learn from strengths in co-workers.
• Maintain warm, welcoming and safe work environments.
• Possess flexibility to accomplish job responsibilities in several work environments, whether it be from home, on the road, or in an office.

PREFERRED EDUCATION, YEARS OF EXPERIENCE AND QUALIFICATIONS:
Bachelor's degree in social work or related field with two years equivalent experience required, master's degree preferred. Professional written and verbal communication skills. Bookkeeping, record keeping, data collection and contract compliance abilities. Experience working with social services and youth programming preferred. Bilingual preferred, though not required. Experience working Medi-Cal billing preferred. Knowledge of Microsoft programs including Excel, Word, Outlook. Must be able to work with and represent a culturally and ethnically diverse community. Trained and committed to cultural awareness. Must be able to pass clearance for working with minors. Able to remain personable and organized even in stressed or busy circumstances. Valid CA driver's license, good driving record and willingness to use own properly insured vehicle on the job (mileage reimbursed). Maintain certification in CPR and First Aid. Employment is subject to required clearances which include tuberculosis test, fingerprinting, background checks, and drug testing. Available to work evenings and weekends as needed.
PHYSICAL REQUIREMENTS:
Must have ability to bend at the waist, kneel or crouch to assist students. Must have ability to hear and speak to exchange information and make presentations. Must have ability to lift and carry 20 pounds- lifting books, materials and equipment to execute lessons and presentations. Seeing to read, prepare and review a variety of activities and to monitor youth activities. Sitting or standing for extended periods of time. Walking extended lengths to move around sites. Potential exposure to physical injury from aggressive behavior.
SUPERVISORY RESPONSIBILITIES: This position does not have supervisory responsibilities.
Hourly Pay Range: $30.29 - $31.73
To apply, please send resume and cover letter through job posting on SDYS website.
SDYS offers a comprehensive benefits package to full time employees that includes generous PTO, personal holidays, health, vision, dental, life insurance, parental leave and a 403(b)-retirement plan with matching contribution. SDYS is a Public Service Loan Forgiveness (PSLF) employer.
All are welcome at San Diego Youth Services.
As an organization working to meet the basic needs of youth, create positive connections, help youth develop life skills, and promote overall health and well-being, SDYS believes its practices and actions must reflect the highest level of commitment to access, equity, and social justice.
The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our members invest in their work represents not only part of the SDYS' culture, but the SDYS' reputation and achievements as well. SDYS remains open to feedback from all communities it touches and knows that input from those with direct experience of issues will make the SDYS more effective in achieving its goals.
SDYS is proud to be an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Auxiliary aids and services are available upon request to individuals with disabilities. In compliance with the Immigration and Nationality Act as amended, all new employees must verify their eligibility to work in the United States.
SDYS is proud to be a kindness certified company.
Salary Description
Hourly Pay Range: $30.29 - $31.73