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Program Assistant Jobs in Pennington, NJ (NOW HIRING)

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Program Assistant information

See Pennington, NJ salary details

$21.7K

$46.1K

$63.6K

How much do program assistant jobs pay per year?

As of Sep 2, 2026, the average yearly pay for program assistant in Pennington, NJ is $46,148.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,800.00 and $47,900.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Pennington, NJ?

The most popular types of Program jobs in Pennington, NJ are:

What cities near Pennington, NJ are hiring for Program Assistant jobs?

Cities near Pennington, NJ with the most Program Assistant job openings:

Program Assistant jobs near you

Respite Program Office Assistant

Child & Family Focus, Inc.

Willow Grove, PA • On-site

$16.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

The Respite Care and Prevention Education Programs at Child and Family Focus are seeking a highly organized and dependable Administrative Assistant to provide administrative support, coordinate program activities, and deliver exceptional customer service. The ideal candidate will be skilled at managing multiple priorities while maintaining accuracy, confidentiality, and professionalism in a fast-paced environment.
Position Summary:
Working under the program supervisor, the Respite Program Administrative Assistant will aid in the coordination of services. Primary responsibility is to support the Respite and Prevention Education Supervisor and program staff by performing the duties listed below.
  • Input, update, and verify data within electronic health records, Excel spreadsheets, and program tracking systems in a timely manner.
  • Maintain accurate and confidential client records in accordance with agency, county, and HIPAA requirements.
  • Respond to incoming telephone calls and email inquiries.
  • Conduct service verification phone calls.
  • Manage incoming mail for the program and prepare outgoing mail for the program.
  • Conduct routine internal chart audits and assist with preparation for county level audits.
  • Organize and maintain electronic and paper charts for completeness and follow up with program staff to obtain missing information.
  • Generate routine reports and compile data for program monitoring, stakeholder reporting, contractor reporting and quality improvement activities.
  • Support billing activities by reviewing invoices for accuracy and resolving discrepancies.
  • Document meeting discussions, decisions, and action items, and distribute meeting minutes as needed.
  • Assist in preparing documentation for internal, county, and regulatory audits.
  • Maintain a clean, organized, and professional office environment.
  • Perform other administrative duties as assigned.
Required Qualifications:
  • High School Diploma or GED
Preferred Qualifications:
  • One or more years of experience in a health care, mental health, or social services environment
  • Two or more years of experience in the customer service field
  • Proficiency in Microsoft Office Suite
  • Prior experience navigating an Electronic Health Records System
Compensation and Benefits:
  • Pay starting at $16.50 an hour
  • Hybrid work schedule, 4 days in the Willow Grove office
  • Medical and Vision Benefits offered on first day of employment, 3 plan options offered by Independence Blue Cross
  • Dental Benefits offered on first day of employment, 2 plan options offered by Guardian
  • Ancillary Benefits offered on first day of employment, such as Accident, Critical Illness, Cancer, Short Term Disability
  • Long Term Disability and $50,000 Life Insurance Policy provided by CFF
  • 9 Paid Holidays
  • 17 days of Paid Time Off with additional days added through years of service
  • Paid Parental Leave
  • Tuition Reimbursement
  • Annual Salary Increase and Bonus
  • 401K plan with company match and profit sharing
  • Mileage and Expense reimbursement for travel and training
  • Clearance Reimbursement

*Eligibility Requirements apply
CFF is an equal opportunity and drug free employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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