Program Assistant Jobs in Moore, OK (NOW HIRING)

Position Overview

This is an off-campus, Federal Work Study Program (FWSP) student clerical position, which serves as Program Assistant for ReMerge. The primary role of the Program Assistant will be to provide support to the ReMerge Program Staff. Duties will include maintenance of client scheduling; basic filing, management of records; development and management of organizational tools, records and other documents pertaining to the program, management and maintenance of curriculum; and documentation of data into Timshel. Specific duties will be diverse and may frequently change depending on the needs of the organization.

Hours per Week

20-25 hours per week, Monday-Friday (off-campus).

Off Campus Company Overview

ReMerge is a non-profit, 501(c)3 organization, dedicated to restoring women to their families and our community. We seek to impact Oklahoma’s high rate of female incarceration and to serve as a model to the power of rehabilitation. ReMerge of Oklahoma County is a pre-trial diversion program that serves high-risk, high-needs mothers facing non-violent felony offenses in Oklahoma County.

Specific Job Functions

Specific duties include, but are not limited to:

• Client schedule management: assisting with meetings and preparing documents and materials as needed.
• Maintain professionalism, organizational standards and confidentiality as a representative of ReMerge.
• Organize and assist volunteers coming to serve at ReMerge.
• Filing and data entry duties as assigned.

Flexibility and comfort with ambiguity is expected as the program continues to evolve.

Enrollment Requirements

Fall/Spring Semesters: All student employees must be enrolled at least half-time to be eligible to work any UCO student position. Half-time enrollment for fall/spring semesters is considered 5 hours for graduates and 6 hours for undergraduates. International students must be enrolled full-time to be eligible to work as a student employee. Full-time enrollment is 9 credit hours for graduates and 12 credit hours for undergraduates.

Summer Semester: Student employees working regular student positions must be enrolled in at least 3 credit hours to be eligible to work during the summer. Students not enrolled in summer classes must be enrolled in fall classes in order to work during the summer, but they (and the department) will be required to pay FICA taxes. Student employees working FWSP positions must be enrolled in a minimum of 6 credit hours (if undergraduate) or 5 credit hours (if graduate) in order to work during the summer in a Federal Work Study Program position.

Enrollment Exception: If the number of credit hours needed to graduate is less than the minimum number of hours required for student employment, the student must obtain a letter from their Academic Advisor (stating the number of hours needed to graduate and anticipated graduation date) and submit it to Human Resources. This pertains to both regular and Federal Work Study Program positions. Contact jobs@uco.edu for more information.

FWSP Requirements

To be considered for Federal Work Study Program (FWSP) employment, you must be awarded work study through the Office of Financial Aid & Scholarships. Please be aware, the summer FWSP award is a separate application process, and is not included with the fall/spring FWSP award. Contact Financial Aid for more information.

Enrollment requirements for FWSP employment are the same each semester. Undergraduates must be enrolled in a minimum of 6 credit hours, and Graduates must be enrolled in a minimum of 5 credit hours. If a student is enrolled in their final semester and the number of credit hours needed to graduate is less than the minimum number of hours required for student employment, the student must obtain a letter from their Academic Advisor (stating the number of remaining credit hours needed to graduate and the anticipated graduation date) and provide the letter to the hiring department for submission to Human Resources. Contact jobs@uco.edu for more information.

Qualifications/Experience Required

• Basic office experience.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Willingness to learn new skills.

Qualifications/Experience Preferred

Community and collaborative work experience is preferred.

Knowledge/Skills/Abilities

The candidate filling this position should have strong organizational skills, ability to multitask, ability to be a team player in a professional office setting, excellent written and oral communication skills, sensitivity of intercultural communication, good interpersonal skills, show initiative, and be detail oriented, dependable, and thorough.

Physical Demands

Reasonable accommodation, in accordance with ADA requirements, may be made upon request to enable individuals with disabilities to perform essential functions.