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Program Assistant Jobs in Ipswich, MA (NOW HIRING)

Erickson Living

Program Assistant-Per Diem

Peabody, MA · On-site

$16 - $24/hr

Brooksby Village by Erickson Senior Living Join us as a Program Assistant to enhance the well-being of Continuing Care residents through physical, intellectual, social, spiritual, and emotional ...

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Program Assistant information

See Ipswich, MA salary details

$23.7K

$50.5K

$69.6K

How much do program assistant jobs pay per year?

As of Sep 14, 2026, the average yearly pay for program assistant in Ipswich, MA is $50,500.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,400.00 and $52,500.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Ipswich, MA?

The most popular types of Program jobs in Ipswich, MA are:

What cities near Ipswich, MA are hiring for Program Assistant jobs?

Cities near Ipswich, MA with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Ipswich, MA as of August 2026, with employment types broken down into 70% Full Time, 16% Part Time, and 14% Temporary. Highlights an 100% In-person job distribution, with an average salary of $50,500 per year, or $24.3 per hour.

Program Assistant, Adult Learning Center

Bedford, MA • On-site

Middlesex Community College
See more jobs at Middlesex Community Collegeexternal

$21.25/hr

Other

Posted 21 days ago

Job description


Title: Program Assistant
Unit: Part-Time Non-Unit Support Staff
Department: Adult Learning Center, Institutional Advancement
Reports to: Director of Adult Learning Center
Date: August 21, 2026
General Summary: The Program Assistant provides administrative office management at the Bedford Campus for the diverse community of students, faculty, and staff of the Adult Learning Center and Links Program, which are funded by grants from the Department of Elementary and Secondary Education (DESE).
Duties and Responsibilities:
  • Provide office management for the administrative staff and instructors of the Adult Learning Center and Links Program
  • Greet and interact appropriately and professionally with staff, students, all members of the College community, and visitors
  • Maintain confidentiality of all staff and student information
  • Use the College's Banner Finance Management System for ordering, tracking, and reconciling budgets
  • Research purchase requests for the administrative staff and instructors
  • Create and submit purchase orders in Banner, contact vendors to place orders, track delivery of purchases, reconcile discrepancies, and submit invoices to accounts payable
  • Create and maintain spreadsheets using Microsoft Excel to compare and reconcile line items from the grant's budgets with Banner object codes
  • Prepare and submit travel reimbursement forms for the staff
  • Use College's Argos Reporting system to track student and class information
  • Register all ALC students with the college and submit to Enrollment for "A" numbers
  • Prepare and submit all Add to Course Masters forms to Enrollment
  • Schedule venues for classes, meetings, and presentations using Coursedog
  • Use social media to update program's Facebook page and assist with updating the program's MCC webpage
  • Update the departmental SharePoint sites
  • Assist program Coordinators with registration sessions as needed
  • Duplicate materials for instructors and the professional staff
  • Organize student materials per instructor requests
  • Maintain inventory of office supply and instructional materials
  • Provide assistance to the staff in problem-solving computer and office machine issues
  • Coordinate repairs and maintenance with Facilities and Information Technology departments
  • Perform other related duties as needed
Requirements:
  • Associate's degree, or an equivalent combination of education and experience.
  • Work experience in office administration including proficiency in Microsoft Word, Excel, and standard financial record-keeping/accounting practices
  • Strong interpersonal skills, organizational skills, and attention to detail
  • Strong written and oral communication skills
  • Ability to operate and troubleshoot standard office equipment
  • Familiarity with social media and websites
Preferred Qualifications:
  • Bachelor's degree
  • Banner and Argos experience
  • Bilingual skills a plus
Additional Information:
Salary Range: $21.25/hour in accordance with the College's Part-Time Wage Schedule
Location: Bedford campus with occasional travel to Lowell as needed
Hours: 15 hours per week, schedule to be determined upon hire
Expected Start Date: September 2026
Application Deadline: September 11, 2026
Application Instructions:
All applicants must apply online by submitting:
  • Cover Letter
  • Resume
  • Names and contact information for three (3) professional references

Pre-Employment Requirements:
The College will not sponsor applicants for work visas.
All offers of employment at Middlesex Community College are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates, as deemed necessary.
Middlesex Community College only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you do not have access to a computer, please contact Human Resources at careers@middlesex.edu.
Middlesex Community College strives to make the application and interview process accessible for all applicants but understands that applicants may still encounter barriers due to ability, language, or technology. If we can make the process any more accessible for you, contact Human Resources at 781-280-3546 or careers@middlesex.edu.

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