Program Assistant Jobs in Greeley, CO (NOW HIRING)

Job Description 

Position: Programs Coordinator 
Classification: Non-Exempt  

Reports to: Associate Director of Administration (Northern, Southern and Western regions) 

Client Services Manager (Denver)

Location: Fort Collins

Salary Rate:  
Level 1 (Entry level up to 2 years of direct experience): $ 21.73 per hour
Level II (3+ years of direct experience):  $ 23.69 per hour

Bilingual premium for qualifying languages is 3.5% higher than starting salary if pass bilingual exam on first week of hire.

About Us
At Colorado Health Network (CHN), we believe that our employees are our most valuable asset. We are dedicated to fostering an inclusive and diverse workplace that celebrates individuality, creativity, and the unique perspectives each employee brings. We welcome applicants with diverse lived experiences, including those directly related to this position.  At CHN, we are committed to providing a supportive, inclusive, and dynamic work environment where all employees can grow and thrive.
Our commitment to diversity extends to all aspects of our work, and we strongly encourage individuals from diverse backgrounds to apply. CHN is an equal opportunity employer, and we embrace applicants regardless of age, race, color, disability, HIV status, gender identity, sexual orientation, national origin, or other characteristics that make you unique.
Are you looking to join a team that empowers individuals and creates lasting change in the community? Do you thrive in an environment that values service, innovation, wellness, and integrity? If so, we would love to hear from you!
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Why Work at CHN?
As a full-time employee, you will enjoy a competitive benefits package, which includes:
•    Health & Wellness Benefits: Health, Dental, Vision, Life, Short- and Long-Term Disability Insurance, and an Employee Assistance Program (EAP)
•  Employee only share of health insurance premium is 93% paid for under the Anthem Gold plan and 100% paid for the Anthem Silver, Kaiser Gold and Kaiser Silver plans by CHN.•    Paid Time Off (PTO): Generous leave policy (at the end of one year full time employee accrue 3 weeks of PTO), 13 paid holidays, up to 2 floating holidays, and 1  day of wellness time (all time off benefits for part time employees are prorated based on the number of hours scheduled per week).
•    Retirement Savings: 403(b) plan with employer matching $1 for $1 up to 3% and $0.50 on the $1 for 4 and 5%
•    Education & Professional Development: Tuition reimbursement and access to ongoing learning opportunities
•    Additional Benefits: Flexible Spending Accounts (FSA), Health Spending Account (H SA), Voluntary, EAP
•    STD, LTD and Basic Life 100% paid for by CHN.
•    Eligible for Federal Loan Forgiveness Program
COVID-19 Information: It is an essential function and business necessity of the job that all employees are vaccinated and that all new hires will be required to be vaccinated within four weeks of hire. CHN requires proof of vaccination as this is a business necessity of the job. CHN will discuss reasonable accommodations for medical and religious purposes. If CHN considers making an offer of employment, CHN will inquire about vaccination status at that time, including whether the new hire currently has COVID-19 or has COVID-19 symptoms.

Position Summary: 

The Programs Coordinator is the first representation and impression of our organization. The position requires a friendly, professional, and collaborative self-starter. The Programs Coordinator is responsible for providing and/or coordinating the day-to-day operations of the agency reception desk and assisting with other programs under the direction of their supervisor and other program managers, as assigned by primary supervisor. The Programs Coordinator is responsible for providing program support across CHN departments and to our clients, participants, and patients to advance our mission to equitably meet the evolving needs of people affected by HIV and other health conditions through prevention, care and advocacy. Main functions include communication, operational, administrative, and programmatic support. Specific program duties may be outlined in an Addendum to the job description, as applicable.

Essential Job Functions:

Operations and Logistical Support

• Staff the reception desk, as scheduled, up to all open business hours.
• Serve as the agency’s first point of contact both in person and on the phone, providing excellent customer service to all visitors, clients, participants, patients, and callers, while ensuring that all inquiries are routed appropriately.
• May be asked to assist with ordering programmatic supplies and will work with corresponding program manager and/or director.  
• Maintain office supplies inventory by checking stock on-hand to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies and remitting all supply order related documentation and receipts for reconciliation in a timely manner. 
• Work with facilities department on office maintenance needs and cleaning 
• Enforce standards associated with confidentiality. This position is called to help support the maintenance of confidentiality/privacy of all clients/participants/patients.
• Maintain the overall appearance of the reception area: straighten publications and materials, remove trash, wipe down surfaces at end of day, re-stock supplies that are made available to clients/the public in the re-stock supplies that are made available to clients/the public in the lobby and update bulletin boards, etc. Monitor and transfer incoming phone calls, record outgoing voicemail messages, and ensure all general voicemail messages are transferred to appropriate person(s).
• Update voicemail and post signage as needed to inform clients of any changes to office or service hours. 
• Attend and participate in required staff and department meetings; take meeting minutes when requested.

Communications, Outreach, and Development Support

• Support office communications by assisting staff with outreach efforts, coordinating information, managing staff in/out board if needed, and completing organizational tasks. 
• Compile and create original content for newsletters and social media channels for clients, participants, donors, and community members. 
• Provide onsite support, as needed, for external outreach events to reach priority populations
• As employees of a charitable organization, all staff share the responsibility of serving as ambassadors for the organization in the community. This can be achieved by fostering the development of relationships with potential constituents/donors as well as by participating in CHN events/activities.

• Propose new ideas to improve the event planning and implementation process.
• Assist with planning and coordination of the annual Staff Summit, including administrative, logistical, and organizational tasks.
• Coordinate holiday food boxes and gift donations as needed 

Programmatic Support

• Support in obtaining, copying, and scanning paperwork and forwarding to appropriate person(s).
• Monitor and coordinate general resource materials and health education/risk reduction information for phone, print, and electronic distribution.
• Coordinate the office’s food bank/food pantry program, which may serve both clients living with HIV and prevention clients, by ordering supplies, inventory tracking, filling orders from drop-in clients/participants, stocking the food bank, coordinating deliveries, assisting case managers accessing for their clients, tracking usage data and supplying reports on utilization. Attend food bank trainings and conferences as needed.
• Assist clients/participants/patients by providing and following up on internal referrals to CHN programs and external and services that can help them achieve optimum health outcomes, and linkage-to-care by CHN and other providers. 

This list is not meant to be a comprehensive list of job duties. Other duties may be assigned.

Preferred Qualifications:
Minimum of 1-2 years previous work experience required. Must be comfortable with community outreach and coordination with external stakeholders; a positive attitude and an outgoing personality. Must be able to work in a diverse setting with diverse populations, including people living with HIV, people representative of all gender identities, races, and ethnicities, members of the LGBTQ+ community, people who are insecurely housed or homeless, people who use illicit drugs, and people who participate in commercial and/or survival sex work. Bilingual abilities strongly preferred and include an increase in starting pay for individuals who are bilingual. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Education:

High School Diploma/GED required. Bachelor's Degree in Social Work, Human Services, Psychology, Sociology, Public Health, Communications, or a related field, and/or equivalent combination of education and experience required.

Software Utilized:

Proficiency with Microsoft Office applications such as Word, Excel, Outlook, and Teams is required. Candidates should be comfortable working with client database systems and learning new software tools as needed. 

Knowledge, Skill and Ability:

Previous experience in the delivery of evidenced-based programs is highly preferred, as well as excellent communication, client services, and data collection skills.  The appropriate person will be highly organized and detail-oriented.  This position requires personal and professional accountability; self-management and initiative; dedication to quality improvement; professional integrity; research ethics, and cultural competency.  Must demonstrate accuracy, efficiency and superior organizational skills.  Must demonstrate effectiveness in the following areas: task and time management; teamwork; and communication with teams, managers, clients and participants, and company consultants.

Materials and Equipment Directly Used:

Works with standard office equipment including computer work station, printers, copiers, scanners and fax machine.   Communicates with clients and vendors using the telephone, e-mail, the internet, and fax.

Physical Demands and Work Conditions: Works in an office environment. May travel via automobile or airplane to offsite locations or for CHN business. Must have and maintain a valid Colorado driver’s license and auto insurance on personal vehicle. Works with standard office equipment including computer work station, printers, copiers, scanners and fax machine. Communicates with clients and vendors using the telephone, e-mail, the Internet, and fax.  Requires clear speaking ability and the ability to use a telephone for extended periods. Requires ability to view a computer screen (near acuity). Requires fingering agility for keyboarding.  The ability to sit, stand, and engage in extended periods of screen time or communication by phone is necessary to perform the essential duties of the role. Must be able to lift 30 lbs.

As employees of a charitable organization, all CHN staff share the responsibility of serving as ambassadors for the organization in the community.  This can be achieved by fostering the development of relationships with potential constituents/donors as well as by participating in CHN events/activities in a way that is meaningful to each employee. 

How to Apply:
Click on the “Start Application” Link above. Please include a cover letter.
All offers of employment are subject to the completion of a criminal background check, reference and if applicable to your position a driving record check.  A criminal conviction does not automatically disqualify a candidate from employment. We evaluate all background check results in relation to job-related requirements.
Colorado Health Network is an Equal Opportunity Employer (EOE).