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Program Assistant Jobs in Fairborn, OH (NOW HIRING)

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Program Assistant information

See Fairborn, OH salary details

$20.3K

$43.2K

$59.5K

How much do program assistant jobs pay per year?

As of Aug 11, 2026, the average yearly pay for program assistant in Fairborn, OH is $43,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,400.00 and $44,900.00 per year, depending on experience, location, and employer.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Fairborn, OH? The most popular types of Program jobs in Fairborn, OH are:
What cities near Fairborn, OH are hiring for Program Assistant jobs? Cities near Fairborn, OH with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Fairborn, OH as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $43,190 per year, or $20.8 per hour.

Program Support Assistant

US Department of Veterans Affairs

Dayton, OH • On-site

$40K - $47K/yr

Other

Re-posted 23 days ago

U.S. Department Of Veterans Affairs rating

8.1

Company rating: 8.1 out of 10

Based on 671 frontline employees who took The Breakroom Quiz

50th of 290 rated public sector bodies

Job description

Duties

Duties include, but are not limited to:

  • Coordinates recurring academic year transition activities, including advance roster preparation, rotation calendar reconciliation, and verification of prerequisite documentation prior to trainee arrival.
  • Maintains structured onboarding checklists to ensure sequential completion of clearance requirements.
  • Tracks pending requirements and conducts follow-up communication to prevent delays in rotation start dates. Compiles routine status summaries for leadership reflecting onboarding progress and outstanding items.
  • Ensures accurate alignment between affiliate-provided schedules and VA system access activation timelines.
  • Coordinates onboarding activities for over 175 rotating residents and trainees annually, including processing access requests, verifying mandatory training completion, coordinating orientation logistics, tracking rotation assignments, and maintaining required documentation.
  • Maintains organized residency files and tracking systems to ensure compliance with VHA and affiliate institution requirements. Serves as point of contact for residents regarding administrative processes and required documentation.
  • Performs routine audits of trainee files to confirm required documentation is current and properly maintained.
  • Updates tracking tools to reflect changes in rotation assignments or trainee status.
  • Identifies trends in recurring documentation deficiencies and coordinates corrective follow-up within established procedures.
  • Assists with preparation of standardized reports supporting accreditation reviews or internal program monitoring.
  • Ensures electronic and paper records are organized in accordance with established records management requirements.
  • Monitors completion of required evaluations, training certifications, duty hour documentation, and rotation schedules to ensure adherence to ACGME standards and local policy.
  • Prepares documentation for internal audits, site visits, and accreditation reviews.
  • Maintains databases and spreadsheets to track resident participation, evaluations, and rotation status. Identifies discrepancies and coordinates corrective follow-up as needed.
  • Maintains centralized residency calendars reflecting rotation coverage and scheduled trainee activities.
  • Provides logistical coordination support for recurring academic meetings and structured educational events.
  • Assists in compiling data elements used in workload or trainee participation summaries.
  • Coordinates routine communication updates to trainees regarding administrative deadlines and onboarding milestones.
  • Supports continuous process improvement efforts by recommending workflow adjustments within existing procedural guidelines.
  • Provides administrative support for residency meetings, prepares agendas, documents minutes, and tracks action items. Assists leadership in compiling summary reports related to resident coverage and rotation schedules.
  • Coordinates communication between Surgical Services, affiliate institutions, Medical Staff Office, and trainees to ensure timely exchange of required documentation.
  • All other duties as assigned.

Work Schedule: Monday-Friday 0730-1600

Telework: This position may be authorized Ad-Hoc telework.

Virtual: This is not a virtual position.

Position Description/PD#: Program Support Assistant/ PD831010

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