Program Assistant Ii Jobs in Colorado (NOW HIRING)

Description

The position is anticipated to close on May 25, 2026, but applications will be accepted until position is filled and removed from the Delta County jobs website. 

GENERAL POSITION DESCRIPTION:

The Legal Assistant will perform a variety of routine and complex clerical, secretarial, and administrative work in keeping confidential official records and providing administrative support to the County Attorney's Office and administering standard operating procedure and policies.  

CLASS CHARACTERISTICS:

Legal Assistant I is the entry level in the legal assistant class series. Employees are required to have basic legal assistant skills, but limited previous experience. Employees in this class normally work under close and continuous supervision performing repetitive or closely related duties according to established procedures. While a variety of tasks may be assigned, each step usually fits a pattern which has been established and explained before work is started. Generally, work is observed and reviewed both during its performance and upon completion. Legal Assistant I is normally considered to be in a training status, and as assigned responsibilities and breadth of knowledge increase with experience, may reasonably expect promotion to the next higher class of Legal Assistant II. The progression of a Legal Assistant I to a Legal Assistant II requires an evaluation of employee skill and performance levels by management.

Legal Assistant II is the class which is normally filled by advancement from the lower class of Legal Assistant I, or when filled from the outside, requires prior legal assistant experience. Legal Assistant II works under general supervision, and, within a framework of established procedures, is expected to perform a wide variety of legal assistant duties with occasional instruction or assistance. Adequate performance at this level requires a knowledge of departmental procedures and precedents, and the ability to choose among alternatives in solving problems. A Legal Assistant II is expected to work productively even in the absence of a supervisor. Employees in this class may often have contact with the public, answering a variety of procedural questions, or giving out factual information. A Legal Assistant II will typically serve as the primary contact/coordinator for at least two office administrative program areas. The progression of a Legal Assistant II to a Legal Assistant III requires an evaluation of employee skill and performance levels by management.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Receive, coordinate and initiate contacts between County Attorney and the public, departments, agencies, courts, and public officials served by the County Attorney's Department.
• Supply confidential clerical, secretarial, and administrative support for County Attorney.
• Support lawyers by preparing for trials and court cases.  
• Effectively communicate by phone, email and in person. 
• Strong organizational skills and attention to detail.
• Prioritize tasks and manage simultaneous deadlines efficiently.
• Draft pleadings and correspondence as directed by Office attorneys.  
• Author and type cover letters for distribution of legal documents/materials. 
• Make copies for filing, distribution and use as required.
• Service all mail and/or copies received from selected locations, departments, and agencies (sort, date and distribute as required).
• Arrange for service of process of court documents and/or coordinate acceptance.
• Set court hearings with court clerk.
• Maintain files for all correspondence and legal documents in multiple and cross-reference system.
• Distribute documented mailings in all proceedings, including filings with the courts.
• Receive, coordinate, and initiate contact between County Attorney and the public, agencies served and public officials.
• Record and bill social service agencies for reimbursement to Board of County Commissioners/ Delta County for County Attorney services provided.
• Provide office support services for County Attorney's office, including ordering supplies, arranging for equipment servicing and mail sorting.
• Monitor deadlines and manage calendars.
• Organize physical and electronic files and legal documents.
• Effectively use various computer applications (e.g., Microsoft Office suite, Google Workspace, Caselle, Bidnet Direct, NextRequest, Colorado Courts E-Filing, Colorado State Courts - Data Access, and CivicPlus). 
• The primary location of employment for this position is the designated Delta County office with the exception of required duties that are to be performed off site as necessary. The employee is required to perform the majority (generally, at least 95%) of assigned duties from this designated office location to allow for client, customer and coworker access and collaboration, unless prior written approval for an alternative arrangement, such as temporary remote work, has been granted by the employee's direct supervisor and/or department head and maintained in the employee personnel file.
• Reliable and predictable attendance and punctuality are considered essential functions of this job. Employees are expected to be at their work area and ready to work at the scheduled start time to ensure consistent service delivery and operational efficiency.

GENERAL JOB DUTIES:

Level I

• Type and proofread all materials as requested.
• Maintain and coordinate calendar(s) and tickler for County Attorney and office.
• Maintain and update legal library as required.
• Maintain office, conference room, files and reference material in a professional and efficient manner.
• Coordinate scheduling and use of attorney conference room for meetings, etc.
• Answer phones, take and relay messages.
• Work well with others in a cooperative atmosphere showing respect and support.
• Perform other similar and related duties as assigned.
• Communicate with clients and witnesses.

Level II

• Administrative Program Area - Receive accident and incident reports from County employees and the public concerning County owned vehicles and/or equipment, process claim forms and follow through by working with the County's insurance carrier and department head or claimant.  
• Administrative Program Area - Manage County Attorney office bills and process payments as needed.
• Administrative Program Area - Assist County Buyers with Requests for Proposals (RFPs) and Requests for Quotes (RFQs) through coordination of the Bidnet Direct platform.  
• Administrative Program Area - Assist in coordination of Colorado Open Records Act (CORA) requests through the NextRequest platform.
• Administrative Program Area - Coordinate processes to ensure updated County Airport leases and insurance.

Requirements

Education and/or Experience

Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance. Example combinations include:

Legal Assistant I

• Graduation from high school or equivalent;
• Two semesters of instruction in legal procedures from a recognized college or business school; and
• Two years of experience in the legal assistant field with a private law firm, corporate law office or public law office is desired.

Legal Assistant II

• At least two (2) years of experience as a Legal Assistant I with Delta County Attorney's Office.
• Must have demonstrated independent coordination of at least two (2) of the Administrative Program Areas with minimal supervision.
• Must have demonstrated intermediate level performance of all essential job duties.

Licenses/Certifications:

Current and valid Colorado Driver's License

General Benefits:

• Selective optional insurances available to the employee and eligible dependents on a cost share basis between employee and the organization
• Life insurance and employee only medical insurance is available at no cost to the employee 
• Pre-tax flexible spending account (FSA)
• Employees contribute 4% of their salary to a 401(a) retirement account fully matched with 4% from the County 
• Optional 457(b) tax advantaged deferred-compensation retirement plan
• Paid time off is accrued at 14 hours per month to start
• 11 paid holidays per calendar year
• Employee Assistance Program (EAP) that includes 6 counseling sessions along with some legal and financial support counseling
• Modified work schedules for positions and employees that qualify
• Additional employee discounts and fringe benefits are available

PHYSICAL REQUIREMENTS:

Physical Requirements: Walk, stand, sit, type, use hands and fingers, handle or feel objects or tools, reach with hands and arms, talk, listen, hear, read, see, lift

Lifting: 25-pound requirement

Exposure to Elements: Normal office conditions

Handling of Dangerous Equipment: None

Risk of Assault or Injury: May be exposed to verbal confrontation. Will be exposed to sensitive, confidential, and difficult subject matters.