ZipRecruiter

Log In

1

Program Administrative Assistant Jobs in California

California Pain

Administrative Assistant

San Diego, CA · On-site

$23/hr

ADMINISTRATIVE ASSISTANT GENERAL SUMMARY OF DUTIES. Responsible for assisting the Office in overall ... program preferred * Minimum of 1-2 years of administrative experience in a medical or healthcare ...

Chabad Hebrew Academy

Administrative Assistant

San Diego, CA · On-site

$19 - $25.75/hr

Administrative Assistant CHA is an independent K-8 school, is looking for an energetic, dependable ... the school program Assist and organize camps: Staffing, billing and communicati Resume & 3 ...

Arete Associates

Administrative Assistant

Northridge, CA · On-site

$19.25 - $26/hr

The Administrative Assistant - Special Programs provides administrative and operational support to designated Special Programs, departments, and/or office locations within Arete. This position works ...

Arete Associates

Administrative Assistant

Northridge, CA · On-site

$55K - $60K/yr

The Administrative Assistant - Special Programs provides administrative and operational support to designated Special Programs, departments, and/or office locations within Areté. This position works ...

Olu Montessori

Be Seen First

Administrative Assistant

Redwood City, CA · On-site

$25 - $30/hr

Part-Time Administrative Assistant Location: Redwood City, CA | Hybrid Option Available Schedule ... Our program is grounded in the Montessori philosophy and enriched by our values of compassion ...

Urgent

Belcan

Administrative Assistant

Alameda, CA · On-site

$32 - $36/hr

Administrative Assistant Location: Alameda, CA Zip Code: 94501 Start Date: ASAP Job Type: Contract ... Provide administrative support for the corporate housing program, including issuing reservation ...

previous page

Showing results 41-60

All JobsProgram Administrative JobsProgram Administrative Assistant JobsProgram Administrative Assistant Jobs in California

Program Administrative Assistant information

See California salary details

$11

$20

$30

How much do program administrative assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for program administrative assistant in California is $20.77, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What is the difference between Program Administrative Assistant vs Program Coordinator?

AspectProgram Administrative AssistantProgram Coordinator
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, supporting program teams with administrative tasksOffice or field settings, overseeing program activities and logistics
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Common Search & ComparisonAdministrative support, clerical tasks, program supportProgram management, project oversight, event planning

The Program Administrative Assistant primarily handles clerical and administrative tasks to support program teams, while the Program Coordinator takes on broader responsibilities like managing program activities and logistics. Both roles are essential in supporting program success but differ in scope and responsibilities.

What does a program administrative assistant do?

A program administrative assistant provides support for program operations by managing schedules, coordinating meetings, preparing reports, and handling correspondence. They often use office software like Microsoft Office and may assist with budgeting, data entry, and communication between team members to ensure smooth program execution.

What cities in California are hiring for Program Administrative Assistant jobs?

Cities in California with the most Program Administrative Assistant job openings:

Program Administrative Assistant jobs near you
Infographic showing various Program Administrative Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $43,195 per year, or $20.8 per hour.

Administrative Assistant

San Diego, CA • On-site

California Pain
See more jobs at California Painexternal

$23/hr

Part-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 18 days ago

Key responsibilities

  • Assist management in daily office operations and coordinate administrative tasks.

  • Answer and direct incoming calls, relay messages, and manage office correspondence.

  • Support clerical tasks such as data entry, filing, processing payments, and maintaining documentation.

Job description

ADMINISTRATIVE ASSISTANT

GENERAL SUMMARY OF DUTIES.

Responsible for assisting the Office in overall administration, planning, organizing and coordinating the daily operations to ensure quality patient care. RESPONSIBILITIES

  1. Business Operations Services Main Activities:
  2. Job Title: Administrative Assistant
  3. Department: Pain Management
  4. Location: San Diego, CA
  5. Position Type: [ Part-Time 10-20 hours per week]
  6. Compensation: $23/Hour starting Reports To: CEO/Administrator Position Overview: The Administrative Assistant plays a vital role in supporting the daily operations of a specialized Pain Management practice. This position requires a highly organized, detailoriented professional who can manage administrative responsibilities with efficiency, discretion, and a commitment to patient-centered service. The successful candidate will exhibit a high degree of professionalism, confidentiality, and adaptability in a fast-paced clinical environment.
  7. Primary Responsibilities: • Assist Management in daily operations as needed. • Answer and direct incoming telephone calls; relay messages accurately and promptly • Collect and process copayments and assist with basic billing inquiries • Prepare and organize required documentation for patient visits and procedures • Manage office correspondence, including emails, faxes, and physical mail • Support clinical and administrative staff with clerical tasks such as data entry, scanning, and filing • Process Payroll for Staff twice per month • Verify payment on invoices from vendors • Provide 401k maintenance as needed • Perform backround checks on new staff as needed • Assist with uploading invoices into Bill.com • Assist in maintaining inventory of office supplies and ensuring a clean and organized work environment • Reviewing, analyzing, recommending and implementing employee benefit plans.
  8. Qualifications: • High school diploma or equivalent required; associate degree or completion of a formal administrative training program preferred • Minimum of 1–2 years of administrative experience in a medical or healthcare setting, preferably in pain management or a related specialty • Proficiency in the use of electronic medical records systems (e.g., Athenahealth, eClinicalWorks, Epic) • Strong working knowledge of medical terminology, HIPAA regulations, and insurance protocols • Excellent verbal and written communication skills • Strong organizational skills and attention to detail • Demonstrated ability to handle confidential information with the utmost integrity • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Preferred Qualifications: • Prior experience in a pain management, orthopedic, or physical medicine practice • Bilingual fluency in English and [Spanish or other language], preferred • Familiarity with medical billing practices and insurance verification procedures Working Conditions: • Office-based, clinical environment with frequent patient interaction • Regular working hours with potential for occasional extended hours depending on clinical demand • Requires extended periods of sitting, standing, and use of office equipment Compensation and Benefits: • Competitive salary, commensurate with experience • Comprehensive health benefits (medical, dental, vision) • Paid time off (vacation, sick leave, holidays) • 401(k) retirement plan with employer contribution • Opportunities for continuing education and professional development 6. Other Duties as Assigned EDUCATION: High School diploma, some college preferred.