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Professional Assistant Jobs in Quebec (NOW HIRING)

Alstom

Administrative Assistant

Saint-bruno, QC · On-site

Under the supervision of the department director, the administrative assistant carries out ... Maintain the professional agenda of the Department Director, organize meetings and appointments and ...

ASICC-MED

assistant head clinical nurse

Montreal, QC · On-site

CA$90/hr

Our mission is to provide professional, humane and safe care while contributing to the well-being, safety and quality of life of the people we serve. We are seeking Assistant Clinical Nurse Managers ...

Sanitas

As a certified professional, the Medical Assistant's skills will enable them to perform clinical and administrative duties with high competence, contributing to superior patient care and clinic ...

ASICC-MED

Pharmacy Technician Assistant

Montreal, QC · On-site

CA$38/hr

Our values are based on respect, kindness, professionalism, integrity and collaboration. Asicc-Med is looking for Pharmacy Technician Assistants (PTAs) to support pharmaceutical activities and ...

Innovate Rehab and Wellness

Professional growth and development support Position Summary As a Physical Therapy Assistant, you will: * Work under the direction of a licensed Physical Therapist * Help patients improve mobility ...

Innovate Rehab and Wellness

Professional growth and development support Position Summary As a Physical Therapy Assistant, you will: * Work under the direction of a licensed Physical Therapist * Help patients improve mobility ...

HORIZON HEALTH AND WELLNESS INC

We offer: * Professional development and career advancement opportunities * Competitive ... HS diploma or GED plus Medical Assistant certificate from an accredited program * Possess valid ...

BAY AREA COMMUNITY HEALTH

$74.88 - $86.81/hr

Under the general direction of the Clinical Director, the Physician Assistant performs a variety of complex, professional, analytical, and confidential Clinical Services services. Duties include:

BAY AREA COMMUNITY HEALTH

$74.88 - $86.81/hr

Under the general direction of the Clinical Director, the Physician Assistant performs a variety of complex, professional, analytical, and confidential Clinical Services services. Duties include:

BAY AREA COMMUNITY HEALTH

Under the general direction of the Clinical Director, the Physician Assistant performs a variety of complex, professional, analytical, and confidential Clinical Services services. Duties include:

IMOTION PHYSICAL THERAPY

$35 - $45/hr

Physical Therapist Assistant Company: iMotion Physical Therapy Location: Fremont, San Jose, Los ... Our clinic is committed to ongoing research and collaboration with healthcare professionals to ...

Boston Pizza

Assistant General Manager

Quebec, QC

CA$20 - CA$26/hr

Assistant General Manager (AGM) Assistant General Managers at Canada's leading casual dining ... Driven by professional development opportunities, and is consistently seeking new learning and ...

ARV Solutions

£40K - £45K/mo

... and professional development, with clear opportunities for career progression and a competitive ... Assistant Site Manager, Housing, New Build, Residential, Offsite Construction, MMC, Timber Frame ...

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Professional Assistant information

What is a professional assistant?

Professional Assistants are individuals who provide administrative, organizational, and clerical support to professionals, executives, or teams within a business or organization. Their responsibilities often include managing schedules, handling correspondence, arranging meetings, preparing reports, and performing other tasks to help ensure smooth office operations. Professional Assistants play a key role in improving efficiency and allowing their supervisors to focus on higher-level responsibilities.

What are the key skills and qualifications needed to thrive as a professional assistant?

To thrive as a Professional Assistant, you need excellent organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a diploma or relevant office experience. Familiarity with office software suites like Microsoft Office, calendar management tools, and sometimes basic bookkeeping systems is typically required. Strong communication, time management, and discretion are essential soft skills that set top assistants apart. These skills are vital for ensuring smooth daily operations, effective support for executives, and maintaining a professional workplace environment.

How does a professional assistant typically manage multiple priorities and adapt to changing demands throughout the workday?

Professional Assistants often juggle a variety of tasks, from scheduling meetings and managing correspondence to supporting project work. The ability to effectively prioritize and re-prioritize is essential, especially when urgent requests arise or plans change unexpectedly. Communication with supervisors and team members is key to ensuring that the most critical tasks are addressed first, while less time-sensitive responsibilities are rescheduled as needed. Utilizing digital tools like calendars and task managers can help streamline workflows and maintain organization. Over time, Professional Assistants develop strong problem-solving skills and resilience, making them valuable contributors to any team.

What is the difference between Professional Assistant vs Administrative Assistant?

AspectProfessional AssistantAdministrative Assistant
Required CredentialsTypically a bachelor's degree or relevant certificationsHigh school diploma or equivalent, some roles may require certifications
Work EnvironmentProfessional settings, corporate offices, specialized industriesOffice environments, various industries, general administrative tasks
Employer & Industry UsageUsed in corporate, legal, medical, and technical fieldsCommon across many industries for clerical support
Search & Comparison IntentOften searched for by those seeking specialized or higher-level support rolesMore general, for entry-level or clerical positions

The main difference between a Professional Assistant and an Administrative Assistant lies in their qualifications and work scope. Professional Assistants usually have higher education and perform more specialized tasks in professional settings, while Administrative Assistants handle general clerical duties across various industries. Both roles are essential for organizational support but differ in complexity and required credentials.

How to become a professional assistant?

To become a professional assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software. Relevant experience in administrative support and sometimes specialized certifications can enhance job prospects; the role often requires multitasking and adaptability in a fast-paced environment.

What are the most commonly searched types of Professional jobs in Quebec?

The most popular types of Professional jobs in Quebec are:

What cities in Quebec are hiring for Professional Assistant jobs?

Cities in Quebec with the most Professional Assistant job openings:

Professional Assistant jobs near you

Administrative Assistant

Alstom

Saint-bruno, QC • On-site

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Alstom rating

7.5

Company rating: 7.5 out of 10

Based on 49 frontline employees who took The Breakroom Quiz

272nd of 495 rated machine equipment manufacturers

Job description

Req ID:522981 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Under the supervision of the department director, the administrative assistant carries out administrative management work and coordination of all department activities. This includes supporting the tender team and carrying out administrative tasks in an efficient, dynamic and friendly manner. This is a varied role with responsibilities requiring strong skills in administration, IT, organization, communication and a proactive attitude. 

In your role as administrative assistant, you will be responsible for:

  • Act as point of contact for the bids team
  • Maintain the professional agenda of the Department Director, organize meetings and appointments and carry out follow-ups
  • Produce reports, presentations and meeting minutes
  • Develop and implement an effective electronic documentation and filing system
  • Manage travel and business trips
  • Book travel in the Alstom tool for the Director and his team (plane, train, hotel, rental vehicle, etc.)
  • Manage VISA processes if necessary for business travel
  • Manage expense reports in the Concur tool
  • Management of timesheets in Kronos, Alista and CAT/GSI. Check all timesheets from the team are completed and approved on time.
  • Manage invoices related to services purchased by the Department
  • Monthly follow-up of Tender budgets
  • Create purchase requests and follow up until invoices are paid
  • Support the Director in organizing events outside the site
  • Welcome the various stakeholders on site, including transport/meal aspects etc.
  • Manage priorities and conflicting needs; handle issues quickly, proactively and follow through on projects to completion, often with deadline pressures. 

Required Qualifications 

  • Sec V
  • 3 years of professional experience
  • Bilingual French & English. Knowledge of a language other than French is an asset when dealing with our international partners, suppliers, colleagues and customers. In Quebec, French remains the main working language of our company.
  • Proficiency learning new software applications
  • Proven ability to handle confidential information with discretion, adapt to various competing demands, and demonstrate the highest level of customer service and response.
  • Strong organizational skills that reflect the ability to perform and manage multiple tasks seamlessly with excellent attention to detail.
  • Very good interpersonal skills and ability to establish relationships with internal and external stakeholders.
  • Demonstrated proactive approaches to problem solving with strong decision-making ability.
  • Emotional maturity.
  • Demonstrated ability to achieve high performance objectives and meet deadlines in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), an asset Knowledge of SAP, an asset

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you!

Important to note

As a global business, we're an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We're committed to creating an inclusive workplace for everyone.

Job Type:Experienced

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