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How much do production administrative assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for production administrative assistant in the United States is $18.35, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $20.19 per hour, depending on experience, location, and employer.

What are some common challenges faced by a production administrative assistant, and how can I prepare for them?

As a Production Administrative Assistant, you may encounter challenges such as managing tight deadlines, coordinating schedules among various departments, and handling last-minute changes to production plans. Strong organizational skills and the ability to prioritize tasks are essential for staying on top of these demands. Building effective communication with team members and being proactive in problem-solving will help you navigate these challenges smoothly. Familiarity with production management software and adaptability to fast-paced environments will also serve you well in this role.

What is the difference between Production Administrative Assistant vs Production Coordinator?

AspectProduction Administrative AssistantProduction Coordinator
Primary RoleProvides administrative support to production teams, manages schedules, and handles correspondence.Coordinates production activities, manages logistics, and oversees daily operations on set or in the studio.
Required SkillsOrganizational skills, communication, basic industry knowledge, proficiency in office software.Project management, communication, problem-solving, industry-specific technical skills.
Work EnvironmentOffice setting, sometimes on-location for shoots or productions.On-set or production site, often in fast-paced environments.
Common CertificationsNone required, but industry-specific knowledge helpful.Project management or production-specific certifications advantageous.

The Production Administrative Assistant primarily handles administrative tasks and supports the production team, while the Production Coordinator manages logistics and oversees daily production operations. Both roles require strong organizational skills, but the Coordinator role involves more direct oversight of production processes and on-site coordination.

What does a production administrative assistant do?

A Production Administrative Assistant provides vital support to production teams by handling administrative tasks such as scheduling meetings, organizing documents, processing invoices, and coordinating communications between departments. They help ensure that the production process runs smoothly by managing calendars, tracking expenses, and assisting with logistical arrangements. This role often requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Production Administrative Assistants are commonly found in industries like film, television, manufacturing, and events.

What are the key skills and qualifications needed to thrive as a production administrative assistant, and why are they important?

To thrive as a Production Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with scheduling software, project management tools, and Microsoft Office Suite is typically required. Excellent communication, multitasking abilities, and adaptability help you manage shifting priorities and support production teams effectively. These skills and qualities are crucial for ensuring smooth workflow, timely documentation, and efficient coordination in fast-paced production environments.

What cities are hiring for Production Administrative Assistant jobs?

Cities with the most Production Administrative Assistant job openings:

Who are the top companies hiring for Production Administrative Assistant jobs?

The top employers for Production Administrative Assistant jobs are:

What states have the most Production Administrative Assistant jobs?

States with the most job openings for Production Administrative Assistant jobs include:

Production Administrative Assistant jobs near you
Infographic showing various Production Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, 3% Contract, and 2% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $38,168 per year, or $18.4 per hour.

Production Administrative Assistant

Cupertino Electric, Inc.

San Jose, CA • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Cupertino Electric rating

7.5

Company rating: 7.5 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

Job description

Posting Title: Production Administrative Assistant
Reports To: Supervisor, Production Compliance
Location: San Jose, CA
Salary Range: $23.00/hour to $30.00/hour

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE
Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but how we do it is everything.

THE PRODUCTION TEAM 
The Production Team is responsible for overseeing Cupertino Electric’s Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes.

ABOUT THE ROLE
The Production Administrative Assistant will play a key role in supporting the administrative functions of the Production Department in our San Jose office. This position will be cross-trained to assist with a variety of tasks including union workforce dispatch support, employee record updates, in-person onboarding assistance, event coordination, and general administrative support.

The primary focus of this position is to assist the Administrative Coordinator in processing union new hire records. This is a high-volume, data-driven role that requires exceptional attention to detail, accuracy, and speed. Strong keyboarding skills and the ability to focus on repetitive data entry tasks for extended periods are essential.

  • Support the processing of union new hire records for the organization with speed and accuracy.
  • Assist in maintaining and updating personnel files and employee records in various platforms.
  • Greet new hires and support in-person onboarding processes.
  • Assist with union dispatch support, including employee tracking and document updates.
  • Provide logistical and administrative support for Production Department events and meetings.
  • Perform data entry and file management in accordance with department standards.
  • Collaborate with other administrative staff to ensure timely and accurate completion of shared tasks.
  • Maintain confidentiality of sensitive employee and company information.

ABOUT YOU

  • Strong keyboarding and data entry skills with proven accuracy and speed.
  • Proficient in Microsoft Office (Word, Excel, Outlook); experience with SharePoint or other HRIS platforms is a plus.
  • Excellent attention to detail and organizational skills.
  • Ability to work independently and collaboratively in a team environment.
  • Comfortable sitting at a desk and performing repetitive tasks for extended periods.
  • Strong interpersonal and communication skills; able to interact professionally with internal staff and new hires.

MINIMUM QUALIFICATIONS
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED required. Some college preferred. 

Licensure/Certifications: None required. 

Experience: 2+ years of experience in an administrative or data entry role, preferably in a fast-paced or high-volume environment.

*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship

#LI-SA1

PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here.

CEI is a place where every single person can—and does—have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you’ll go home every day knowing you helped contribute to important work that shapes people’s lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at ceijobs@cei.com or 1-(877)-747-4CEI.

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