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Procurement Assistant Jobs in Puerto Rico (NOW HIRING)

On Point Strategy LLC

Capture Specialist

Caguas, PR · On-site

The Capture Specialist is responsible for monitoring procurement platforms, conducting market and ... Proposal Alignment: Assist in shaping proposal content to reflect the capture strategy and customer ...

Pinnaql

Project Engineer

Juncos, PR · On-site

Participate in project meetings and provide technical updates, action item follow-up, risk identification, and status reporting. * Assist with project planning, scheduling, procurement coordination ...

Veg Group

Project Engineer

Humacao, PR · On-site

$75 - $100/hr

Participate in project meetings and provide technical updates, action item follow-up, risk identification, and status reporting. * Assist with project planning, scheduling, procurement coordination ...

Pinnaql

Project Engineer

Humacao, PR · On-site

Participate in project meetings and provide technical updates, action item follow-up, risk identification, and status reporting. * Assist with project planning, scheduling, procurement coordination ...

Veg Group

Project Engineer

Gurabo, PR · On-site

$70 - $90/hr

Participate in project meetings and provide technical updates, action item follow-up, risk identification, and status reporting. * Assist with project planning, scheduling, procurement coordination ...

Pinnaql

Project Engineer

Humacao, PR · On-site

Participate in project meetings and provide technical updates, action item follow-up, risk identification, and status reporting. * Assist with project planning, scheduling, procurement coordination ...

Pinnaql

Project Engineer

Punta Santiago, PR · On-site

Participate in project meetings and provide technical updates, action item follow-up, risk identification, and status reporting. * Assist with project planning, scheduling, procurement coordination ...

Pinnaql

Project Engineer

Gurabo, PR · On-site

Participate in project meetings and provide technical updates, action item follow-up, risk identification, and status reporting. * Assist with project planning, scheduling, procurement coordination ...

Lutron Electronics Co., Inc

PR · On-site

... * Assist in transitioning products and components from existing suppliers to localized suppliers ... Minimum, cumulative GPA of 3.0 * 8+ years of experience in procurement, sourcing, supplier ...

Moriah Engineering

Project Coordinator

Guayama, PR · On-site

$70 - $90/hr

... * Assist in the preparation of project cost estimates, including labor, materials, equipment, and installation. * Support the development of bid packages for construction, equipment procurement, and ...

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All JobsProcurement JobsProcurement Assistant JobsProcurement Assistant Jobs in Puerto Rico

Procurement Assistant information

What is a procurement assistant?

A procurement assistant provides administrative support for the procurement department of a company. As a procurement assistant, your job duties include monitoring current inventory, ordering supplies, and scheduling deliveries to ensure that your company has a sufficient amount of necessary materials or equipment. The qualifications to become a procurement assistant are an associate degree in supply chain management or logistics and experience with sourcing and logistics software.

What skills and qualifications are needed to be a procurement assistant?

To thrive as a Procurement Assistant, you need a solid understanding of purchasing processes, attention to detail, and often a relevant degree or equivalent experience. Familiarity with procurement software such as SAP, Oracle, or other ERP systems, and sometimes certifications like CIPS, is beneficial. Strong organizational skills, effective communication, and the ability to multitask help you build relationships with suppliers and work efficiently within a team. These skills are critical for ensuring timely, cost-effective procurement and maintaining smooth supply chain operations.

How does a procurement assistant typically collaborate with other departments within a company?

As a Procurement Assistant, you will regularly coordinate with various departments such as finance, operations, and inventory management to ensure that purchasing needs are clearly understood and met. This collaboration often involves clarifying specifications, confirming budgets, and tracking the status of orders to align with project timelines. Effective communication and relationship-building skills are important, as you'll often serve as a liaison between your company and external suppliers as well as internal stakeholders. Being proactive and detail-oriented can help you anticipate issues and contribute to smoother procurement processes.

What is the difference between Procurement Assistant vs Purchasing Coordinator?

AspectProcurement AssistantPurchasing Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certifications like CIPSHigh school diploma; certifications like CIPS can be advantageous
Work EnvironmentOffice setting, supporting procurement teamsOffice environment, coordinating purchase activities
Industry UsageCommon in manufacturing, retail, government sectorsUsed in similar industries, focusing on purchase execution
Primary FocusSupporting procurement processes, administrative tasksManaging purchase orders, supplier communication

Procurement Assistants and Purchasing Coordinators often perform overlapping tasks, but Procurement Assistants typically support broader procurement functions, while Purchasing Coordinators focus more on executing purchase orders and supplier interactions. Both roles require similar credentials and are vital in procurement operations across various industries.

Is procurement a high stress job?

Procurement assistants often work in fast-paced environments where meeting deadlines and managing supplier relationships can create stress. The role requires strong organizational skills and attention to detail, but stress levels vary depending on the industry, workload, and company culture.

What skills are needed for a procurement assistant?

A procurement assistant needs strong organizational skills, attention to detail, and good communication abilities to coordinate with suppliers and internal teams. Knowledge of procurement processes, basic negotiation skills, and proficiency with office software or procurement tools are also important for success in this role.
More about Procurement Assistant jobs

What are the most commonly searched types of Procurement jobs in Puerto Rico?

The most popular types of Procurement jobs in Puerto Rico are:

What job categories do people searching Procurement Assistant jobs in Puerto Rico look for?

The top searched job categories for Procurement Assistant jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Procurement Assistant jobs?

Cities in Puerto Rico with the most Procurement Assistant job openings:

Procurement Assistant jobs near you

Senior Administrative Assistant

CooperCompanies

Juana Diaz, PR • On-site

Full-time

Re-posted 9 days ago

Job description

Responsibilities
CooperVision (CVI), is actively recruiting a Senior Administrative Assistant. This role will provide personalized administrative support to several CVI Global Leaders, handling a variety of critical and confidential tasks related to their work life and communications. The role requires a keen eye for detail, excellent organizational skills, and the ability to manage projects effectively in a timely manner. Position is based in Juana Diaz, Puerto Rico
Key Job Responsibilities
  • Serve as a seamless conduit between executives, leadership teams, and senior management, ensuring the utmost integrity and discretion in handling confidential information while maintaining a professional demeanor across various communication channels.
  • Cultivate and sustain robust relationships with individuals and stakeholders, at all organizational levels, both internal and external, fostering a collaborative environment.
  • Efficiently coordinate, manage, and proactively anticipate the complex calendars and schedules of executives, liaising with teams, cross-functional stakeholders, and external partners.
  • Craft and customize routine and ad-hoc correspondence, memorandums, presentations, and reports to meet the specific needs and preferences of executives.
  • Record and manage department meeting minutes, ensuring timely follow-up on action items identified by supported executives.
  • Safeguard customer confidence and uphold operational integrity by maintaining strict confidentiality in handling sensitive information.
  • Oversee executives' schedules, including meeting, conference, and teleconference arrangements, as well as coordinating national and international travel logistics.
  • Act as the primary point of contact between executives and internal/external clients, ensuring effective communication and resolution of inquiries.
  • Drive operational efficiency by scheduling and assigning administrative projects and expediting work results to meet organizational objectives.
  • Contribute collaboratively to team efforts by achieving related results and supporting colleagues as needed.
  • Coordinate external visits for executives, managing logistics and ensuring smooth and professional experience for guests.
  • Analyze and revise systems and procedures, considering operational practices, recordkeeping, form controls, office layout, and budgetary requirements, implementing changes for continuous improvement.
  • Resolve administrative challenges by coordinating report preparation, analyzing data, and identifying effective solutions.
  • Undertake reception duties, including receiving calls, taking messages, and efficiently routing correspondence.
  • Manage the end-to-end process of executive expense reports, ensuring accuracy and timely completion.
  • Produce comprehensive reports, presentations, and briefs to support executives in decision-making processes.
  • Other duties as assigned.

Minimum Requirements
  • Highly proficient in utilizing MS Office tools and overall technology for enhanced productivity and efficiency in administrative support provided.
  • Working knowledge of existing software and applications such as travel, expense reporting, and procurement, among others.
  • Fully bilingual (English/Spanish) with superior/advanced oral and written proficiency in both languages.
  • Exceptional verbal and written communication skills, demonstrating clarity, effectiveness, and assertiveness maintaining composure and flexibility in diverse situations..
  • Outstanding organizational and project support abilities, ensuring efficient task execution and goal attainment.
  • Proven capability to establish meaningful relationships across all organizational levels.
  • Adherence to discretion and confidentiality in handling sensitive matters.
  • Exemplary reporting, presentation, planning, and time management skills.
  • Stay current with advancements in office tools and applications to optimize work processes.
  • Exceptional multitasking and prioritization skills to manage daily workload effectively.
  • Expertise in handling travel, large executive / leadership team meetings globally and event logistics for seamless outcomes.
  • Excellent interpersonal skills, coupled with high motivation, self-initiative, and a strong sense of responsibility.
  • Team-oriented and service-driven, emphasizing the importance of collaborative relationships with colleagues.

Experience:
  • Five (5) years of experience as an Executive / Administrative Assistant required, supporting senior management (GM and/or director level) required. Exposure to a global setting, matrixed environment and regulated industry strongly preferred.
  • Proven track record of successful administrative support, showcasing a depth of experience and competence in managing tasks related to high-level executives.
  • Mastery of administrative processes and responsibilities, with a focus on delivering exceptional support to senior management.

Education:
  • Bachelor's Degree required. Business Administration, Office Administration, or related fields highly preferred.

"We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace."

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