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26WD98656, Executive Assistant

French translation to follow!/Traduction francaise a suivre!

Position Overview

We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide administrative support tothe Senior Director in the Entertainment & Media team, focusing on Flow Studio.This role goes beyond traditional admin support -you'llbe a key partner in helping our leaders and teamoperateefficiently and stay focused on what matters most.You will perform a wide range of tasks, handle detailsofa confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.

Responsibilities

Executive Support

• Manage calendar, schedule meetings, and coordinate travel arrangements

• Tracks executive expenses and generates expense reports. Submits expense reportsin a timely manner. Understand budget timelines and deadlines

• Collaborate with theLeadership teamas needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables

• Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials,logistics, venue, activities, and catering

• Maintain email aliases, distribution lists, and shared directories, includingmaintainingpermissions

• Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events

• May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management

• Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance

• Raise purchase orders, verify invoices, and process payments for CW costs and expenses

• Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoicesfrom start to finish

• May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management

Minimum Qualifications

• Bachelor's degree

• 3-5years' experience supporting senior executives in a fast-paced, multinational environment

• Exceptional time management, organizational, and multitasking skills.Understanding that this job is not typical 9-5

• Willing to adapt to a rapidly changing environment and new processes and responsibilities

• Proven ability to work under pressure, communicate effectively, and meet deadlines

• Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint

• Not afraid of AI tools and can proficiently use them. Tech savvy

• Strong interpersonal and written/verbal communication skills in English

• Able and willing to travel to events or internal meetings, locally and internationally asrequired

• Due to our globally distributed team, you may occasionally work outside of normal business hours

• Discreet and experienced in handling sensitive and confidential information.

The Ideal Candidate

• Takes initiative and is a self-starter who thrives with minimal supervision

• Excels at managing complex projects and delivering results both independently and collaboratively

• Enjoys building positive working relationships across all levels and geographies

• Highly organized, detail-driven, and capable of juggling multiple responsibilities

• Embraces change, learns quickly, and adapts well to dynamic environments

• Understands the value of integrity and honestyin the workplace and takes ownership of their work

Learn More

About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software - from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk - it's at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.

When you're an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!

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