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Private Secretary Jobs (NOW HIRING)

Aleshire & Wynder, LLP

Litigation Secretary

Irvine, CA · On-site

$37 - $45/hr

As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our ... Our Mission Aleshire & Wynder, LLP, is a California-based private law firm of 60+ attorneys with ...

Aleshire & Wynder, LLP

Litigation Secretary

Irvine, CA · On-site

$37 - $45/hr

As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our ... Our Mission Aleshire & Wynder, LLP, is a California-based private law firm of 60+ attorneys with ...

Aleshire & Wynder

Litigation Secretary

Irvine, CA · On-site

$40 - $45/hr

As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our ... Our Mission Aleshire & Wynder, LLP, is a California-based private law firm of 60+ attorneys with ...

Soni Resources

Legal Secretary

New Haven, CT · On-site

$95K - $120K/yr

Known for its collaborative culture and focus on private capital, it supports a diverse client base ... The legal secretary is responsible for providing high-level administrative and legal support to ...

Trueline

Litigation Legal Secretary

Sacramento, CA · On-site

$85K - $95K/yr

This is an excellent opportunity for an experienced legal secretary who thrives in a fast-paced ... Dedicated private office * Comprehensive medical, dental, and vision coverage * 401(k) with a 3% ...

Soni Resources

Legal Secretary

New Haven, CT · On-site

$120K/yr

Known for its collaborative culture and focus on private capital, it supports a diverse client base ... The legal secretary is responsible for providing high-level administrative and legal support to ...

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Private Secretary information

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$24.5K

$45.9K

$63K

How much do private secretary jobs pay per year?

As of Sep 11, 2026, the average yearly pay for private secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a private secretary?

Private Secretaries are administrative professionals who provide high-level support to senior executives, government officials, or other prominent individuals. Their responsibilities typically include managing schedules, handling correspondence, organizing meetings, and maintaining confidential information. They often act as a liaison between their employer and other staff or external contacts, ensuring smooth communication and efficient workflow. The role requires strong organizational, communication, and multitasking skills, as well as discretion and professionalism.

What are the main challenges a private secretary faces when managing conflicting priorities from multiple executives?

A Private Secretary often supports more than one executive or oversees diverse responsibilities, which can lead to conflicting priorities and urgent requests. Successfully managing these challenges requires strong organizational skills, clear communication, and the ability to diplomatically negotiate deadlines or delegate tasks when appropriate. Building trust and understanding each executive’s preferences helps in anticipating needs and prioritizing effectively. Regular check-ins and transparent updates with all stakeholders also ensure alignment and prevent misunderstandings.

What are the key skills and qualifications needed to thrive as a private secretary, and why are they important?

To thrive as a Private Secretary, you need excellent organizational skills, attention to detail, and a background in administration or office management, often supported by a relevant degree or diploma. Familiarity with office software (like MS Office), scheduling tools, and sometimes shorthand or transcription systems is typically required. Discretion, strong communication, and time management are vital soft skills for handling sensitive information and coordinating with multiple stakeholders. These abilities ensure efficient support to executives, smooth workflow, and the safeguarding of confidential matters.

What is the difference between Private Secretary vs Executive Assistant?

AspectPrivate SecretaryExecutive Assistant
Required CredentialsHigh school diploma, often some administrative experienceHigh school diploma, often some administrative experience
Work EnvironmentPrivate offices, one-on-one with senior executives or individualsCorporate offices, supporting multiple executives or teams
Employer & Industry UsagePrivate sector, high-net-worth individuals, executivesCorporate sector, businesses, organizations
Common Search & ComparisonYesYes

While both roles involve administrative support, a Private Secretary typically works closely with high-profile individuals or senior executives in private settings, handling confidential tasks and personal arrangements. An Executive Assistant generally supports multiple executives within a corporate environment, focusing on scheduling, correspondence, and administrative duties. The roles overlap in skills and credentials but differ mainly in work environment and scope of responsibilities.

What are the responsibilities of a private secretary?

A private secretary is responsible for managing schedules, organizing meetings, handling correspondence, and maintaining confidential information for their employer. They often coordinate travel arrangements, prepare reports, and use office software to support daily operations. Strong organizational, communication, and discretion skills are essential for this role.
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Private Secretary jobs near you
Infographic showing various Private Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 21% Part Time, and 8% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Deputy City Secretary - Full-time

Stephenville, TX • On-site

City of Stephenville, TX
See more jobs at City of Stephenville, TXexternal

$40K/yr

Other

Re-posted 8 days ago

Job description

Deputy City Secretary
Reports to: City Secretary
Department: City Secretary's Office
Salary: $40,661 DOQ
JOB SUMMARY
This is a Full-Time position under administrative direction of the City Secretary. Exercises no supervision except as may be necessary for the proper control and direction of all documents that may become permanent record of the city of Stephenville.
Under general administrative direction of the City Secretary; perform duties as deputy custodian of official records for the city; attend, and record proceedings of official proceedings of official meetings of the city council in absence of City Secretary; assist with conducting city elections including early voting; other related work a provided by charter or required by city council; and assist in coordinating city's Records Management program.
DUTIES/RESPONSIBILITIES
Duties may include, but are not limited to, the following:
  • Administer oaths of office to police officer and elected officials
  • Administer compliance with Open Records Law
  • Provide certified copies of public documents
  • Display tact, diplomacy, and a helpful attitude in all contacts with the public and other departments
  • Maintain computerized index files of official city documents and records including ordinances, resolutions, contracts, agreements, deeds, title papers, judgments, budget, and other records
  • Prepare agenda for, attend, and record all meetings of the city council in absence of City Secretary. Prepare minutes of the meetings. Take accurate written notes in person and from transcript tapes. Attest to and number, date, and effect changes in official documents authorized by council actions. Maintain minute books, transcripts, and records.
  • Search and maintain filing system. Assist City Secretary with developing, maintaining, and implementing records retention schedules in coordination with Texas State Library, storage of records in records center; keep associated inventory logs.
  • Use a computer with standard software and any other equipment to compose, type, and print letters, reports, ordinances, resolutions, proclamations, deeds, easements, minutes, memorandums, and miscellaneous correspondences.
  • Assist with processing official publication of notices and ordinances to ensure timely publication to city council when appropriate, as required by city charter.
  • Assist with preparation of agendas and meeting place for city council meetings.
  • Perform related duties as assigned
SKILLS KNOWLEDGE & ABILITY
  • Ability to communicate (read, write, and speak) effectively in the English language
  • Modern office procedures, methods, and equipment including computers
  • Business letter writing and basic report preparation
  • English usage, spelling, grammar, and punctuation
  • Basic concepts of physical security for office buildings and protection of public documents
  • Interpret and apply applicable policies, procedures, laws, and regulations
  • Prioritize and organize various assignments in order to produce efficient and effective results
  • Communicate clearly and concisely, both orally and in writing
  • Maintain effective audio-visual discrimination and perception needed for: making observations; communicating with others; reading and writing; operating assigned equipment
  • Maintain ability appropriate to the performance of assigned duties and responsibilities which may include the following: holding and sorting reports and paperwork; sitting or standing for extended periods of time; performing the functions of data entry on a personal computer; lifting and carrying assorted voting machines and equipment; vehicle operation in the performance of a variety of errands
  • Establish and maintain cooperative working relationships with those contacted in the course of work
EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS
  • Must be a U.S. Citizen
  • Must have a valid Texas driver's license, and currently have and maintain a satisfactory driving record
  • Must have a High School Diploma or equivalent
  • Three (3) years of increasingly responsible, complex clerical experience
  • Possession of or ability to become a Notary Public
  • Private vehicle driver's license
  • Must pass a background investigation and drug test

PHYSICAL REQUIREMENTS
Position requires the ability to stand, push, pull, squat, kneel, twist, reach, crouch, climb and stoop while assisting others or working alone. This person must be able to sit for extended periods during the day- to-day functions. This position also requires repetitive hand movement in using computer keyboard and typewriter. Must be able to lift and carry up to 20 pounds of supplies or working materials.
NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required.
"AS AN EQUAL OPPORTUNITY EMPLOYER, THE CITY OF STEPHENVILLE CONSIDERS ONLY QUALIFIED APPLICANTS WITHOUT REGARD TO COLOR, AGE, RACE, ETHNICITY, SEXUAL ORIENTATION, GENDER IDENTITY, GENDER EXPRESSION, DISABILITY, NATIONAL ORIGIN, VETERAN OR MARITAL STATUS."

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