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Private Secretary Jobs (NOW HIRING)

AMS Staffing, Inc.

Legal Secretary- 3603606

Manhattan, NY · Hybrid

$35 - $45/hr

... private wealth matters, is seeking a Legal Secretary on a contract basis at their offices in New York City. The term of the engagement will be 4 to 5 months, and the role will pay an hourly rate of ...

Knowledge Builders Inc

Be Seen First

Legal Secretary

Manhattan, NY · On-site

$23 - $26/hr

JOB-19584 Legal Secretaries - 25768 Reporting to the General Counsel, the candidate will work in ... To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector ...

Knowledge Builders Inc

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Legal Secretary

Manhattan, NY · On-site

$24 - $29/hr

Office of Administrative Hearings (OAH) Legal Secretary - 25769 Reporting to the Office of ... To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector ...

Aleshire & Wynder

Litigation Secretary

Irvine, CA

$40 - $45/hr

As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our ... Our Mission Aleshire & Wynder, LLP, is a California-based private law firm of 60+ attorneys with ...

Aleshire & Wynder, LLP

Litigation Secretary

Irvine, CA · On-site

$37 - $45/hr

As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our ... Our Mission Aleshire & Wynder, LLP, is a California-based private law firm of 60+ attorneys with ...

Aleshire & Wynder, LLP

Litigation Secretary

Irvine, CA · On-site

$37 - $45/hr

As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our ... Our Mission Aleshire & Wynder, LLP, is a California-based private law firm of 60+ attorneys with ...

Browning Public Schools

Department Secretary

Browning, MT · On-site

$23.80 - $25.41/hr

You must keep this information private and secure. • Work as a Team: Sometimes you may need to help other secretaries or clerks when they are out or busy. Who You Will Work With: • Supervisor:

NYC Health Hospitals

Executive Secretary

New York, NY · On-site

$60K - $86K/yr

Maintains all private and confidential files. Responsible for informing senior staff of all ... of a secretary acting in a highly responsible capacity requiring knowledge of NYC Health ...

Knowledge Builders Inc

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Medical Secretaries

Jamaica, NY · On-site

$20 - $28/hr

JOB-19564 Medical Secretaries - 25755 Perform secretarial duties utilizing specific knowledge of ... To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector ...

Culver

Medical Secretary - Evenings

Culver, IN

$15.50 - $18.75/hr

Medical Secretary Welcome to the home of LEADERS Mission: Culver educates its students for ... Culver Academies is a private boarding school. We enroll students from across the United States and ...

US Department of the Navy

SECRETARY

Bay Saint Louis, MS · On-site

$40K/yr

You will serve as a Secretary within the Naval Research Laboratory. This is a public notice flyer ... private or public sector performing most or all of the following duties: (1) Utilizing office ...

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Private Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do private secretary jobs pay per year?

As of Jun 14, 2026, the average yearly pay for private secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are the main challenges a Private Secretary faces when managing conflicting priorities from multiple executives?

A Private Secretary often supports more than one executive or oversees diverse responsibilities, which can lead to conflicting priorities and urgent requests. Successfully managing these challenges requires strong organizational skills, clear communication, and the ability to diplomatically negotiate deadlines or delegate tasks when appropriate. Building trust and understanding each executive’s preferences helps in anticipating needs and prioritizing effectively. Regular check-ins and transparent updates with all stakeholders also ensure alignment and prevent misunderstandings.

What are the key skills and qualifications needed to thrive as a Private Secretary, and why are they important?

To thrive as a Private Secretary, you need excellent organizational skills, attention to detail, and a background in administration or office management, often supported by a relevant degree or diploma. Familiarity with office software (like MS Office), scheduling tools, and sometimes shorthand or transcription systems is typically required. Discretion, strong communication, and time management are vital soft skills for handling sensitive information and coordinating with multiple stakeholders. These abilities ensure efficient support to executives, smooth workflow, and the safeguarding of confidential matters.

What is the difference between Private Secretary vs Executive Assistant?

AspectPrivate SecretaryExecutive Assistant
Required CredentialsHigh school diploma, often some administrative experienceHigh school diploma, often some administrative experience
Work EnvironmentPrivate offices, one-on-one with senior executives or individualsCorporate offices, supporting multiple executives or teams
Employer & Industry UsagePrivate sector, high-net-worth individuals, executivesCorporate sector, businesses, organizations
Common Search & ComparisonYesYes

While both roles involve administrative support, a Private Secretary typically works closely with high-profile individuals or senior executives in private settings, handling confidential tasks and personal arrangements. An Executive Assistant generally supports multiple executives within a corporate environment, focusing on scheduling, correspondence, and administrative duties. The roles overlap in skills and credentials but differ mainly in work environment and scope of responsibilities.

What are Private Secretaries?

Private Secretaries are administrative professionals who provide high-level support to senior executives, government officials, or other prominent individuals. Their responsibilities typically include managing schedules, handling correspondence, organizing meetings, and maintaining confidential information. They often act as a liaison between their employer and other staff or external contacts, ensuring smooth communication and efficient workflow. The role requires strong organizational, communication, and multitasking skills, as well as discretion and professionalism.
More about Private Secretary jobs
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Private Secretary jobs near you
Legal Secretary- 3603606

Legal Secretary- 3603606

AMS Staffing, Inc.

Manhattan, NY • Hybrid

$35 - $45/hr

Full-time

Posted 24 days ago

Job description

Job Title: Legal Secretary

Location: New York, NY 10022

Salary/Payrate: $35/HR to $45/HR hourly rate 

Work Environment: Hybrid (#3 of days WFH)

Term:  Contract (4 to 5 months) 

Bachelor’s degree required:  No

Referral Fee: AMS will pay $1,0000 should the person you refer gets hired

 

 

 

Job Description: 

Our client, a nationally recognized full-service law firm serving clients across media, technology, intellectual property, labor and employment, corporate transactions, litigation, regulatory, real estate, tax, and private wealth matters, is seeking a Legal Secretary on a contract basis at their offices in New York City. The term of the engagement will be 4 to 5 months, and the role will pay an hourly rate of $35/HR to $45/HR, dependent on experience. This role will allow for a hybrid work week with 2 days onsite and 3 days remote.


Responsibilities

  • Provide administrative and legal secretarial support to multiple attorneys
  • Prepare, revise, format, and finalize legal documents, correspondence, pleadings, reports, prep binders, and presentations
  • Perform advanced document formatting in Microsoft Word, including redlining, blacklining, tables of contents, tables of authorities, footnotes, and document comparisons
  • Responsible for handling state and federal court e-filings
  • Maintain and organize electronic case files in iManage and Practice Support Folder
  • Manage attorney calendars, schedule meetings, and coordinate Zoom meeting or conference calls
  • Track litigation deadlines and update docket and case status reports
  • Arrange travel and conference registrations as needed
  • Process expense reimbursements and other administrative requests
  • Communicate professionally with clients, court personnel, vendors, and internal staff

 


Qualifications

  • Minimum of 2 years of litigation legal secretarial experience
  • Helpful to have strong knowledge of litigation terminology and court filing procedures
  • Experience with New York State and Federal Court e-filing strongly preferred
  • Excellent organizational skills and attention to detail
  • Ability to prioritize multiple assignments and work effectively under tight deadlines
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
  • Experience with document management and billing systems such as iManage, Intapp, or Aderant is a plus
  • Ability to work independently and collaboratively in a team environment