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Practice Assistant Jobs in Wheaton, IL (NOW HIRING)

Geode Health

Practice Assistant

Chicago, IL · On-site

Our Practice Assistants are the first impression our patients have of Geode and the glue that holds our office together. Voted "Best Places to Work" in 2025 by Glassdoor.com About the Role Our ...

Geode Health

Practice Assistant

Chicago, IL · On-site

Our Practice Assistants are the first impression our patients have of Geode and the glue that holds our office together. Voted "Best Places to Work" in 2025 by Glassdoor.com About the Role Our ...

New

Geode Health

Practice Assistant

Chicago, IL

Our Practice Assistants are the first impression our patients have of Geode and the glue that holds our office together. Voted "Best Places to Work" in 2025 by Glassdoor.com About the Role Our ...

New

Foley Mansfield

Practice Assistant

Chicago, IL · On-site

Practice Assistant Opportunity Foley Mansfield's Chicago office is seeking a service-oriented Practice Assistant to support the team. If you are looking to learn new skills, be part of a team, and ...

McGuireWoods

Practice Assistant

Chicago, IL · On-site

Overview McGuireWoods LLP has an opening for a Practice Assistant in our Chicago office. This role will be supporting the Healthcare group and a team of 4 attorneys, including the Department Chair.

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Practice Assistant information

See Wheaton, IL salary details

$16

$22

$35

How much do practice assistant jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for practice assistant in Wheaton, IL is $22.97, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $25.10 per hour, depending on experience, location, and employer.

What is a practice assistant?

A practice assistant works for a law firm processing legal documents and completing other administrative tasks, such as making travel arrangements or proofreading correspondence. Their job duties include providing support to attorneys at the law firm and their clients. Career qualifications include an associate’s degree and certification, although many employers prefer candidates with a bachelor's degree and experience working as a legal assistant. Some people in this job choose to use their experience in the legal field to become a paralegal and pursue a career as an attorney.

What are the key skills and qualifications needed to thrive as a practice assistant, and why are they important?

To thrive as a Practice Assistant, you need strong organizational skills, attention to detail, and a basic understanding of administrative processes, often supported by a high school diploma or equivalent. Familiarity with practice management software, scheduling systems, and electronic health records (EHR) is typically required. Excellent communication, customer service, and multitasking abilities help Practice Assistants stand out in handling patient interactions and supporting medical staff. These skills ensure efficient practice operations, a positive patient experience, and effective collaboration within the healthcare team.

What are some common challenges practice assistants face in managing multiple priorities, and how can they effectively address them?

Practice Assistants often juggle a variety of tasks, such as scheduling appointments, managing client correspondence, and supporting attorneys or healthcare providers. Balancing these responsibilities can be challenging, especially during busy periods or when urgent matters arise. Effective prioritization, strong organizational skills, and clear communication with team members are key to staying on track. Many Practice Assistants also use digital tools and calendars to streamline workflows and ensure deadlines are met. Regular check-ins with supervisors can help clarify expectations and adjust priorities as needed.

What is the difference between Practice Assistant vs Medical Secretary?

AspectPractice AssistantMedical Secretary
Required CredentialsHigh school diploma; certification often preferredHigh school diploma; certification may be advantageous
Work EnvironmentMedical offices, clinics, outpatient facilitiesMedical offices, hospitals, clinics
Employer & Industry UsageCommon in outpatient practices and clinicsWidely used in hospitals and private practices
Search & Comparison IntentOften compared for administrative and clinical support rolesCompared for administrative support in healthcare settings

Practice Assistants and Medical Secretaries both support healthcare operations but differ mainly in their roles. Practice Assistants often perform both clinical and administrative tasks, while Medical Secretaries primarily handle administrative duties. Understanding these differences helps job seekers find the right fit for their skills and career goals.

More about Practice Assistant jobs

What are the most commonly searched types of Practice jobs in Wheaton, IL?

The most popular types of Practice jobs in Wheaton, IL are:

What cities near Wheaton, IL are hiring for Practice Assistant jobs?

Cities near Wheaton, IL with the most Practice Assistant job openings:

Practice Assistant jobs near you
Infographic showing various Practice Assistant job openings in Wheaton, IL as of August 2026, with employment types broken down into 2% As Needed, 77% Full Time, 19% Part Time, and 2% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $47,768 per year, or $23 per hour.

Practice Assistant

Chicago, IL • On-site

Geode Health
Offices of Mental Health Practitioners • 11 - 50 employees
Learn more about Geode Healthexternal

Full-time

Posted 4 days ago

Job description

Geode Health is a rapidly growing, national provider of outpatient mental health services. Our Mission is to "Transform mental health by making it more accessible, affordable and effective".
Are you a go-getter? Do you excel at time management and thrive in patient facing environments? If so, this job may be for you! Geode Health is actively recruiting for a passionate Practice Assistant in West Town office who can partner with us to achieve our mission and ensure our offices run smoothly. Our Practice Assistants are the first impression our patients have of Geode and the glue that holds our office together.
Voted "Best Places to Work" in 2025 by Glassdoor.com
About the Role
Our Practice Assistant is a key member of the office and serves as an important first point of contact for patients. This multi-skilled role supports both the administrative and clinical operations of a fast-paced outpatient mental health practice, helping create a seamless experience for patients and providers. A Practice Assistant is responsible for managing front-office activities, supporting providers, coordinating patient needs, and ensuring the office operates efficiently. Most importantly, we are looking for someone who is passionate about Geode Health's mission to make mental healthcare more accessible, affordable, and effective.
Key Responsibilities
Customer Service
  • Serve as a welcoming and comforting first point of contact for patients and provide exceptional customer service.
  • Deliver an exceptional patient experience through warm, responsive, and compassionate service.
  • Respond to patient questions, concerns, and requests in person, by phone, text, our EMR (Athena) and electronically.
  • Help create a positive environment that allows providers to focus on delivering high-quality patient care.
  • Here at Geode we strive for every patient to have an exceptional experience with our front office and measure that via NPS (Net Promoter Score).

Schedule Management
  • Manage daily schedules, appointment confirmations, cancellations, and waitlists. This helps optimize provider schedules and reduce no-shows.
  • Support check-in/check-out and ensure patients are prepared for their visits.

Office Coordination
  • Coordinate patient intake and assist with referrals, authorizations, forms, and follow-up needs.
  • Support communication between patients, providers, and the practice team.
  • Maintain accurate, secure patient records, and support efficient office workflows.
  • Assist providers and clinical staff with administrative needs so they can remain focused on patient care.
  • Support day-to-day clinical and administrative workflows to keep the practice running efficiently.

Collections
  • Collect payment for services Geode has delivered. Accurately document co-pays, coinsurance, outstanding balances, and other patient payments.
  • Support collection of patient financial obligations in accordance with established policies.
  • Assist patients with questions regarding payments and available financial options.

Compliance & Safety
  • Maintain patient confidentiality and follow HIPAA, organizational policies, and professional standards.
  • Follow established safety and emergency procedures, including assisting during crisis situations.
  • Complete other responsibilities as assigned by the supervisor.

Ideal Candidate
  • Passionate about improving the mental healthcare experience and Geode Health's mission.
  • Organized, dependable, and able to take ownership in a fast-paced environment.
  • Strong communicator who works well with patients, providers, and team members.
  • Flexible, team-oriented, and willing to take on tasks wherever needed.

Qualifications
  • 1+ year of medical office or healthcare experience preferred.
  • Mental health or outpatient clinical experience preferred.
  • Excellent communication, customer service, and computer skills.
  • Comfort and ease answering the phone (this is a firm expectation) - you will serve our existing patient population.
  • A self-starter, go-getter. You excel at time management.
  • Comfortable learning new technology platforms/systems.
  • Associate or bachelor's degree preferred.

Here are some of the ways we will train/support your success in this role:
  • Mental Health First Aid (3-year certification)
  • Mental Health 101
  • Patient Experience
  • RCM (billing/collections)
  • C-SSRS
  • CNS Vital Signs
  • Workday
  • EMR: Athena
  • General compliance

Ready to learn more? Please apply now at careers.geodehealth.com

Apply