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Practice Assistant Jobs in California (NOW HIRING)

LHH US

Legal Practice Assistant

Irvine, CA

$33 - $44/hr

Litigation Practice Assistant Compensation: $33 - $40 per hour Location: Irvine Spectrum Area, Irvine, CA Schedule: Full-Time (40 hours per week) Work Arrangement: Fully On-Site LHH is partnering ...

LHH US

Legal Practice Assistant

Irvine, CA

$33 - $44/hr

Litigation Practice Assistant Compensation: $33 - $40 per hour Location: Irvine Spectrum Area, Irvine, CA Schedule: Full-Time (40 hours per week) Work Arrangement: Fully On-Site LHH is partnering ...

Womble Bond Dickinson

Legal Practice Assistant

Irvine, CA · On-site

$69K - $98K/yr

Womble Bond Dickinson (US) LLP is seeking a highly skilled and motivated Litigation Legal Practice Assistant to join our Irvine office. This in-person position supports a dynamic litigation team and ...

Troutman Pepper

Legal Practice Assistant

Irvine, CA · On-site

The Litigation Legal Practice Assistant (LPA) provides administrative support for all aspects of litigation, including discovery, court filings, trial preparation, and maintenance of time and billing ...

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Practice Assistant information

See California salary details

$16

$23

$36

How much do practice assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for practice assistant in California is $23.45, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $25.62 per hour, depending on experience, location, and employer.

What is a practice assistant?

A practice assistant works for a law firm processing legal documents and completing other administrative tasks, such as making travel arrangements or proofreading correspondence. Their job duties include providing support to attorneys at the law firm and their clients. Career qualifications include an associate’s degree and certification, although many employers prefer candidates with a bachelor's degree and experience working as a legal assistant. Some people in this job choose to use their experience in the legal field to become a paralegal and pursue a career as an attorney.

What are the key skills and qualifications needed to thrive as a practice assistant, and why are they important?

To thrive as a Practice Assistant, you need strong organizational skills, attention to detail, and a basic understanding of administrative processes, often supported by a high school diploma or equivalent. Familiarity with practice management software, scheduling systems, and electronic health records (EHR) is typically required. Excellent communication, customer service, and multitasking abilities help Practice Assistants stand out in handling patient interactions and supporting medical staff. These skills ensure efficient practice operations, a positive patient experience, and effective collaboration within the healthcare team.

What are some common challenges practice assistants face in managing multiple priorities, and how can they effectively address them?

Practice Assistants often juggle a variety of tasks, such as scheduling appointments, managing client correspondence, and supporting attorneys or healthcare providers. Balancing these responsibilities can be challenging, especially during busy periods or when urgent matters arise. Effective prioritization, strong organizational skills, and clear communication with team members are key to staying on track. Many Practice Assistants also use digital tools and calendars to streamline workflows and ensure deadlines are met. Regular check-ins with supervisors can help clarify expectations and adjust priorities as needed.

What is the difference between Practice Assistant vs Medical Secretary?

AspectPractice AssistantMedical Secretary
Required CredentialsHigh school diploma; certification often preferredHigh school diploma; certification may be advantageous
Work EnvironmentMedical offices, clinics, outpatient facilitiesMedical offices, hospitals, clinics
Employer & Industry UsageCommon in outpatient practices and clinicsWidely used in hospitals and private practices
Search & Comparison IntentOften compared for administrative and clinical support rolesCompared for administrative support in healthcare settings

Practice Assistants and Medical Secretaries both support healthcare operations but differ mainly in their roles. Practice Assistants often perform both clinical and administrative tasks, while Medical Secretaries primarily handle administrative duties. Understanding these differences helps job seekers find the right fit for their skills and career goals.

More about Practice Assistant jobs

What are the most commonly searched types of Practice jobs in California?

The most popular types of Practice jobs in California are:

What cities in California are hiring for Practice Assistant jobs?

Cities in California with the most Practice Assistant job openings:

Practice Assistant jobs near you
Infographic showing various Practice Assistant job openings in California as of August 2026, with employment types broken down into 2% As Needed, 81% Full Time, 15% Part Time, and 2% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $48,776 per year, or $23.4 per hour.

Floating Practice Assistant

Ogletree Deakins

Los Angeles, CA • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 27 days ago

Ogletree Deakins rating

8.9

Company rating: 8.9 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

10th of 35 rated law firms

Job description

Position Summary
We are looking for a Floating Practice Assistant to join our growing firm. In addition to the duties required of a Practice Assistant, this position requires specialized duties associated with new office openings, large scale attorney onboardings, and other firmwide projects. Duties and schedule will vary depending upon the assignment. In contrast to being assigned to a specific office on a regular basis, this position provides temporary support to attorneys and paralegals, and back up support to other practice assistants as needed, often supporting multiple offices simultaneously. Frequent travel, sometimes extended in duration and/or with short notice, is required. The ability to adjust working hours to meet the needs of the assignment, is also required.
Essential Functions
  1. Attorney Support
    1. Provides secretarial support for offices that are short-staffed due to turnover, leaves of absence, or other situations. Work may be required to be performed onsite at a specific office or remotely, depending upon the expected duration, type of support needed, and other factors.
    2. Communicates with OA and/or PA of office(s) being supported, prior and subsequent to assignments, to facilitate a smooth transition.
    3. Proactively seeks opportunities to assist other offices.
  2. New Office Openings
    1. Creates and maintains master spreadsheet of new matter openings for the attorney(s) joining the firm.
    2. Submits information for conflict checks, initiates matter opening process, and prepares and processes new matter documents.
    3. Communicates with incoming attorneys, CIRS and IT Departments, and occasionally outside parties, regarding file transfers and other practice related information (attorney contacts, calendar, etc.).
    4. Creates and organizes client files.
    5. Provides secretarial and administrative support to incoming attorneys and staff during the initial office opening period.
    6. Provides training on firm systems and procedures, administrative contacts, and firm resources, to incoming and newly hired staff, primarily PAs.
    7. Assists Director of Office Administration and Regional Office Administrators with administrative tasks as needed to prepare new location for operations, including unpacking and organization of office supplies, organization of files, and research of local vendors and courts.
  3. Preparis
    1. Assists Director of Office Administration with maintenance of users, documents, and other information stored in the firm's emergency notification software, Preparis.
  4. Special Projects
    1. Assists Director of Office Administration and others with firmwide projects and initiatives; occasionally participates in beta test groups to provide feedback on new or changing firm processes.
  5. Preparing Documents: Using word processing and document management software, the Practice Assistant 3 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
    The Practice Assistant 3 will be responsible for an increased scope of document preparation, both in level of complexity and in quantity of work.
  6. Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
  7. Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
  8. Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
  9. Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
  10. General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
  11. The Practice Assistant 3 will be responsible for a wider range of administrative assistance and may, on occasion:
    Provide "back-up" out-of-office assistance to the Office Administrator
  12. Provide administrative support during complex client meetings; Taking notes; ensuring smooth meeting transition; etc.
  13. Assist with training new office staff
  14. Mentor new office staff
  15. Pilot new software
  16. Travel to support opening of new offices
  17. Oversee workflow coordination in larger offices
  18. Special Projects as assigned - i.e., breakfast briefings, seminars

Requirements
  • Three or more years of experience with Ogletree Deakins is preferred.
  • Solid knowledge of firm resources, processes and procedures.
  • Ability to frequently work independently and manage multiple assignments for different offices.
  • Ability to travel on short notice and sometimes for consecutive weeks.
  • Ability and willingness to work and/or travel overtime as needed, including hours needed to accommodate offices in different time zones.
  • Must be comfortable traveling alone, including to foreign countries.
  • Must be proactive and display confidence in communicating with personnel at all levels.
  • 10+ years of experience as a practice assistant or legal secretary
  • Knowledge of legal terminology, legal documents and legal processes
  • Accurate typing of at least 70 words per minute
  • Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
  • Excellent communication skills, written and verbal
  • Understanding of correct grammar, spelling and punctuation
  • Strong proofreading skills
  • Superior organizational skills including filing, calendaring, and proofreading
  • Time management skills and ability to work independently as well as with a team
  • Regular predictable attendance
  • Must possess leadership qualities

Benefits
In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $70,240 and $105,360. In accordance with New York State's Wage Transparency Law, the expected salary range for this New York State position is between $77,440 and $107,160. In accordance with California's amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $66,000 and $116,160. In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $73,600 and $110,400. In accordance with the Wage Transparency Omnibus Amendment Act, the expected salary range for this DC position is between $73,600 and $110,400. In accordance with Maryland's Equal Pay for Equal Work-Wage Range Transparency Law, the expected salary range for this Baltimore position is between $77,440 and $116,160. In accordance with NJSA 34:6B-23 the expected salary range for this New Jersey based position is between $77,440 and $116,160. In accordance with Illinois Equal Pay Act Transparency Notice, the expected salary range for this Illinois position is between $73,600 and $110,400. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below. The application deadline for this position is 12/31/2025.
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a "Law Firm of the Year" for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Litigation - Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.
Equal Opportunity Employer.

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