Postal Mail Processor Jobs in Austin, TX (NOW HIRING)

ABOUT AUSTIN REGIONAL CLINIC:

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years!   We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit https://www.austinregionalclinic.com/careers/

PURPOSE

Processes internal requisitions including fulfilling printed pick tickets, packaging orders, preparing orders for delivery, and performing the Ship Confirm process. Maintains the inventory control system and Central Distribution physical inventory.  Maintains excellent customer service with all ARC/CMS departments. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS

• Fulfills internal requisitions, prepares orders for delivery, and performs the Ship Confirm process.
• Receives incoming shipments, verifies shipment accuracy and integrity, and inputs shipment information into the Purchasing information system.
• Prepares shipments for delivery by the Couriers.
• Acts as a resource for answering questions and resolving problems related to Central Distribution inventory management, order fulfillment, shipping, and receiving.
• Maintains appropriate inventory stock levels and ensures that stock replenishment orders are placed in a timely manner. Suggests adjustments to stock par levels as necessary.
• Participates in periodic physical inventory and daily inventory cycle counts.
• Maintains appropriate storage conditions in Central Distribution including monitoring and recording temperatures for vaccine and drug storage.
• Processes sorting and distribution of all incoming mail, following standardized and efficient process for distributing internal interdepartmental mail, and supporting an efficient and reliable process for outbound U.S. Postal mail with the contract mail service company.
• Takes appropriate measures to ensure security of storage areas.
• Maintains a safe work environment.
• Maintains proper order and cleanliness in Central Distribution, the loading dock, and associated storage areas.
• Collaborates with Purchasing Director, Purchasing Coordinators, Central Distribution Team Lead, and suppliers to resolve receiving and match hold problems.
• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.
• Regular and dependable attendance.
• Follows the core competencies set forth by the Company, which are available for review on CMSweb.

OTHER DUTIES AND RESPONSIBILITIES

• Provides excellent customer service to internal and external individuals.
• Assists with departmental projects as needed.
• Serves as back-up to Couriers as needed.
• Responsible for ensuring bank deposits are signed for upon pick-up and delivered to bank in accordance with the company’s policy and defined schedule. Follows bank protocol, which may include presenting driver’s license for deposit.

• Files documents as needed.
• Performs other duties as assigned.

QUALIFICATIONS

Education and Experience

Required:  High school diploma or GED. One (1) or more years of experience working in a warehouse. Experience with using a computerized inventory system.

Preferred: Experience working with medical supplies procurement. Experience using Oracle system

Knowledge, Skills and Abilities

• Ability to safely operate standard warehouse tools including hand truck, pallet jack, box cutter, 4-wheel dolly, etc.
• Ability to research and resolve problems.
• Ability to lift up to 50 lbs, with frequent carrying of up to 25 lbs.
• Excellent attention to detail.
• Excellent customer service skills.
• Excellent interpersonal & problem solving skills.
• Ability to work in a team environment.
• Ability to engage others, listen and adapt response to meet others’ needs.
• Ability to align own actions with those of other team members committed to common goals.
• Excellent computer and keyboarding skills, including familiarity with Windows.
• Excellent verbal and written communication skills.
• Ability to manage competing priorities.
• Ability to perform job duties in a professional manner at all times.
• Ability to understand, recall, and communicate, factual information.
• Ability to understand, recall, and apply oral and/or written instructions or other information.
• Ability to organize thoughts and ideas into understandable terminology.
• Ability to apply common sense in performing job.

Monday- Friday 8:00am-4:30pm