Portfolio Operations Associate Jobs in Fallbrook, CA

We Put the World on VacationTravel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.Job Summary The California Operations Manager (COM) supports sales operations by performing authorized administrative and transactional functions under the guidance and supervision of a licensed real estate broker. This role focuses on operational coordination, document workflow, scheduling, and compliance support. While unlicensed, COMs are strictly prohibited from engaging in any activity that requires a real estate license, including negotiation, solicitation, or discussions about pricing or financing.Essential Job ResponsibilitiesAdministrative & Operations SupportManage and approve associate timekeeping; assist with associate schedulingMeetings & Motivation:Conduct motivational meetings and support daily/recurring meeting logistics (agendas, attendance, materials)Goal Support:Provide administrative support for associate goal-setting activities (tracking inputs, updating dashboards, distributing materials)General Administration:Perform additional approved administrative duties as assigned by a licensed leader; maintain professionalism and adherence to company policies and guidelines at all timesCollaboration:Partner with site leadership and training teams to coordinate logistics for initial and ongoing training (scheduling, materials, room setup), without delivering sales contentCompliance & RecordkeepingFollow all directives of the supervising broker and adhere to company policies and applicable California real estate regulationsMaintain accurate records, file management, and audit-ready documentation for all assigned transactions and administrative processesTransaction Support (under broker supervision)Document Preparation:Prepare and complete transaction-related documents and instruments, ensuring all final materials are reviewed and approved by the supervising broker before delivery to any principal or partyDocument Handling & Delivery:Deliver, mail, pick up, or coordinate delivery of transaction documents and obtain required signatures from principals or service providersNote: COMs may not explain, interpret, or discuss the content, meaning, or implications of any documentTrust Funds Processing:Accept, record, and provide receipts for trust funds received from principals or parties to the transaction in accordance with policyStatus Communication:Provide factual updates regarding the timing of reports, service completion, and delivery of transaction-related informationScheduling & Coordination:Schedule meetings between licensees and principals/parties to the transaction. When delegated by a broker-authorized licensee, arrange for third-party reports and servicesBoundaries & Prohibited ActivitiesThe COM role does not:Negotiate or discuss pricing or financing optionsSolicit participation in a specific transaction or productNarrow a tour’s decision-making toward pricing or ownership levelsExplain, interpret, or advise on the content or significance of any documentConduct group sales presentationsIssue sales compliance related corrective actions or conduct performance evaluations for licensed sales associatesTravel RequirementsTravel not anticipated beyond home siteMinimum Requirements and QualificationsEducation: High School Diploma or equivalent requiredExperience: Prior experience in sales operations leadership and/or a real-estate–adjacent leadership roleSkills: Strong organization and attention to detail; clear, professionalcommunication; scheduling and coordination; comfort with document workflows and standard productivity tools. Strong relationship building, coaching and ability to successfully partner with all divisions.Professionalism: Consistent adherence to ethical, moral, and professional standards; ability to maintain confidentiality and work within clearly defined compliance limitsReal Estate Licensing Requirements (California)Must obtain an unrestricted California Real Estate License within 120 days of hire dateHow You'll Be Rewarded:We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Certain benefits may be available to associates working fewer hours where required by applicable law. Travel + Leisure Co. benefits include: Note: Temporary and/or seasonal associates are ineligible for Paid Time Off.• Medical• Dental• Vision• Flexible spending accounts• Life and accident coverage• Disability• Wish day paid time to volunteer at an approved organization of your choice• 401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information)• Legal and identity theft plan• Voluntary income protection benefits• Wellness program (subject to provider availability)• Employee Assistance Program• Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information)CompensationThe annual salary for this role is $170,000.Where Memories Start with YouHospitality is at the heart of all we do at Travel + Leisure Co. Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying. #J-18808-Ljbffr