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Police Records Manager Jobs in San Ramon, CA (NOW HIRING)

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Police Records Manager information

See San Ramon, CA salary details

$39.1K

$84K

$148.6K

How much do police records manager jobs pay per year?

As of Sep 7, 2026, the average yearly pay for police records manager in San Ramon, CA is $84,016.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,800.00 and $105,000.00 per year, depending on experience, location, and employer.

What does a police records manager do?

A Police Records Manager is responsible for overseeing the management, storage, and security of police records and documents. They ensure that all records are accurately maintained, easily accessible, and compliant with legal and departmental regulations. Their duties often include supervising records staff, implementing data management systems, responding to records requests, and ensuring the confidentiality of sensitive information. Police Records Managers play a key role in supporting law enforcement operations and public transparency by maintaining the integrity of official records.

What skills and qualifications are needed to be a police records manager?

To thrive as a Police Records Manager, you need a strong background in records management, knowledge of criminal justice procedures, and typically a relevant degree or equivalent experience. Familiarity with records management systems (RMS), database software, and compliance with regulations like CJIS is essential. Attention to detail, organizational skills, and discretion are crucial soft skills for handling sensitive information and leading a team. These capabilities ensure the accuracy, security, and accessibility of police records, which are vital for legal compliance and departmental efficiency.

What are common challenges faced by police records managers and how can they be addressed?

Police Records Managers often encounter challenges related to maintaining data accuracy, ensuring compliance with legal requirements, and managing confidential information. Handling large volumes of records while adhering to strict retention schedules and responding promptly to public records requests can be demanding. Effective solutions include implementing robust records management systems, ongoing staff training, and establishing clear protocols for data security and privacy. Regular audits and staying current with changing regulations also help to ensure best practices are followed.

What is the difference between Police Records Manager vs Police Records Clerk?

AspectPolice Records ManagerPolice Records Clerk
CredentialsHigh school diploma; some roles may require certifications in records managementHigh school diploma or equivalent
Work EnvironmentSupervisory role overseeing records management teamsAdministrative support, data entry, filing
Employer & Industry UsageLaw enforcement agencies, police departments

The Police Records Manager oversees the entire records management system, ensuring accuracy and compliance, while the Police Records Clerk handles day-to-day data entry and filing tasks. Both roles are essential in law enforcement agencies but differ in responsibilities and seniority.

What cities near San Ramon, CA are hiring for Police Records Manager jobs?

Cities near San Ramon, CA with the most Police Records Manager job openings:

Police Records Manager jobs near you
Infographic showing various Police Records Manager job openings in San Ramon, CA as of August 2026, with employment types broken down into 87% Full Time, 11% Part Time, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution, with an average salary of $84,016 per year, or $40.4 per hour.

Police Officer (Academy Graduate, Lateral)

City of San Bruno, CA

San Bruno, CA • On-site

$112K - $137K/yr

Full-time

Medical, Dental, Vision, Life

Re-posted 8 days ago

Job description

Salary : $112,257.60 - $137,758.40 Annually
Location : San Bruno Police Department - 1177 Huntington Ave, San Bruno CA 94066, CA
Job Type: Full-Time
Job Number: 28
Department: Police
Opening Date: 09/20/2022
Closing Date: Continuous
Description
Join a professional and respected department that is LOVED by its community.
The San Bruno Police Department
The San Bruno Police Department has a long-standing tradition of small-town service with a big-city dedication to public safety. The department employs a community-oriented policing and problem-solving philosophy where members of the organization are encouraged to develop innovative strategies to improve police operations and service to the community.
Examples of Duties
Police Officers will work on assigned, rotating shifts, patrolling City streets, parks, commercial and residential areas to preserve the peace; providing traffic control, investigation and first-aid at accidents; performing detection, investigation and arrest of persons involved in crimes or misconduct; responding to emergency calls and investigating robberies, civil disturbances, domestic disputes, fights, drunkenness, missing children, prowlers, abuse of drugs, and other criminal activity; taking appropriate law enforcement action; serving and protecting the public, and performing additional duties as required.
The San Bruno Police Department offers the opportunity to work in a variety of specialty positions, including Detective, Motorcycle Officer, K9 Handler, SWAT, School Resource Officer, Hostage Negotiator, Narcotics Officer, DEA Task Force Agent, and more.
Typical Qualifications
In addition to graduation from high school, the following are required:
  • At least 21 years of age
  • No felony convictions or disqualifying criminal history
  • U.S. Citizenship or Permanent Resident Alien who is eligible and has applied for citizenship
  • Valid California Driver's License
  • Ability to meet all California POST medical, psychological, and background standards
  • Successful completion of a rigorous background investigation
  • A 2-year or 4-year degree in police science, law enforcement, criminal justice administration, public administration, or a related field is preferred

Entry-Level / Academy Graduate Applicants
  • Must meet all of the basic requirements listed above; and
  • Have successfully completed a California P.O.S.T. Basic Training Police Academy within the past thirty (30) months (to maintain POST eligibility without requalification); OR
  • Provide proof of current enrollment in a California P.O.S.T. Basic Training Police Academy and successfully complete the academy prior to appointment.
  • Academy graduates whose academy completion exceeds thirty (30) months may be considered if they have completed or agree to complete the POST Requalification Course prior to appointment.

Lateral Applicants
  • Must meet all of the basic requirements listed above; and
  • Currently employed as a full-time, paid sworn police officer for at least two (2) years; OR
  • Have at least twenty-four (24) months of prior service as a full-time, paid sworn police officer in a civilian governmental jurisdiction; and
  • Possess a valid California P.O.S.T. Basic Certificate (or higher), or an equivalent certificate approved by P.O.S.T.

Successful candidates will have a track record of the following:
  • Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in law enforcement; maintains an understanding of policies, procedures, and law.
  • Establishing and sustaining trusting relationships by accurately perceiving and interpreting own and others' emotions and behavior; leveraging insights to effectively manage own responses so that one's behavior matches one's values and delivers intended results.
  • Interacting with others in a way that gives them confidence in one's intentions and those of the organization.
  • Demonstrating an ability under pressure to identify priorities and assert control over an incident to promote public safety through critical thinking, effective communication, and resource allocation, understanding of the Incident Command System (ICS).
  • Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
  • Effectively managing one's time and resources to ensure that work is completed efficiently; adhering to timelines; meeting deadlines.

Supplemental Information
This is a continuous recruitment. For a full, detailed class specification, click
How to Apply
Applications may be submitted online at . Applicants must attach a copy of a valid POST Certificate dated within the past 30 months from date of potential hire in order to be considered. Applications that do not have the required document(s) attached will be considered incomplete. The City of San Bruno utilizes a merit-based selection system. Such a system is competitive and based on broad outreach efforts and equal opportunity for qualified applicants to take part in a process designed to determine the qualifications, fitness and ability of competitors to perform duties of the position.
Reasonable Accommodations:
The City of San Bruno is an Equal Opportunity Employer (EOE) and as such does not discriminate on the basis of age, race, color, sex, gender, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies and practices. If you require special accommodations, please contact us to discuss your needs.
Supplemental Information
  • CalPERS retirement formula
    Safety: 3% @ 50 for classic members or 2.7% @ 57 for pepra members
    Non-Safety: 2.7% @ 55 for classic members or 2% @ 62 for pepra members
  • Annual accruals of vacation days based on years of service, holidays and sick days
  • Opportunity for bilingual incentive pay up to 2.5%
  • Annual uniform allowance
  • Medical, dental and vision benefits provided with employee contribution
  • Life Insurance equal to one year's annual salary provided at no cost
  • Long-term disability insurance provided at no cost
  • Home loan assistance program
  • Section 125 Flexible Benefit Plan
  • Tuition reimbursement

01
What date did you graduate from the academy?
02
What is the date on your POST Basic Certificate?(The Basic Certificate is awarded, as defined in Commission Regulation 1011 to currently full-time peace officers of a POST-participating agency who have satisfactorily completed the prerequisite Basic Course requirement and the employing agency's probationary period.)
03
Will you be at least 21 years of age at time of hire?
  • Yes
  • No

04
Do you have a high school diploma or GED equivalent?
  • Yes
  • No

05
Do you possess U.S. citizenship or are you a permanent resident alien who is eligible, and has applied for, U.S. citizenship?
  • Yes
  • No

06
Do you possess, or have the ability to obtain and maintain, a valid California driver's license?
  • Yes
  • No

Required Question

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