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Police Records Manager Jobs in Indiana (NOW HIRING)

City of Elkhart

Records Clerk

Elkhart, IN · On-site

$24.75/hr

CITY OF ELKHART - DEPARTMENT Police POSITION Record Clerk DIVISION Records STATUS Full-time CATEGORY Hourly- AFSME PG 5, $24.75 FLSA Non-exempt REPORTS TO Records Manager DATE 2026 JOB SUMMARY Under ...

City of Elkhart

Records Clerk

Elkhart, IN · On-site

$24.75/hr

CITY OF ELKHART - DEPARTMENT Police POSITION Record Clerk DIVISION Records STATUS Full-time CATEGORY Hourly- AFSME PG 5, $24.75 FLSA Non-exempt REPORTS TO Records Manager DATE 2026 JOB SUMMARY Under ...

City of Elkhart

Chief of Police

Elkhart, IN · On-site

DEPARTMENT: Police Department POSITION: Chief of Police DIVISION: Administration STATUS ... Maintain a modern, effective records management system, ensuring accuracy, transparency, compliance ...

City of Elkhart

Chief of Police

Elkhart, IN · On-site

$120 - $180/hr

Police Department POSITION:Chief of Police DIVISION:Administration STATUS: Full- Time CATEGORY ... Maintain a modern, effective records management system, ensuring accuracy, transparency, compliance ...

DePauw University

Police Officer

Greencastle, IN · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

The DePauw Police Officer is a fully sworn law enforcement officer per Indiana code 21-17-5. ... Capable of learning Records Management software and proficient with Microsoft Office Suite products ...

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Showing results 1-20

All JobsPolice Records JobsPolice Records Manager JobsPolice Records Manager Jobs in Indiana

Police Records Manager information

See Indiana salary details

$33.3K

$71.5K

$126.6K

How much do police records manager jobs pay per year?

As of Aug 17, 2026, the average yearly pay for police records manager in Indiana is $71,539.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,600.00 and $89,400.00 per year, depending on experience, location, and employer.

What does a police records manager do?

A Police Records Manager is responsible for overseeing the management, storage, and security of police records and documents. They ensure that all records are accurately maintained, easily accessible, and compliant with legal and departmental regulations. Their duties often include supervising records staff, implementing data management systems, responding to records requests, and ensuring the confidentiality of sensitive information. Police Records Managers play a key role in supporting law enforcement operations and public transparency by maintaining the integrity of official records.

What skills and qualifications are needed to be a police records manager?

To thrive as a Police Records Manager, you need a strong background in records management, knowledge of criminal justice procedures, and typically a relevant degree or equivalent experience. Familiarity with records management systems (RMS), database software, and compliance with regulations like CJIS is essential. Attention to detail, organizational skills, and discretion are crucial soft skills for handling sensitive information and leading a team. These capabilities ensure the accuracy, security, and accessibility of police records, which are vital for legal compliance and departmental efficiency.

What are common challenges faced by police records managers and how can they be addressed?

Police Records Managers often encounter challenges related to maintaining data accuracy, ensuring compliance with legal requirements, and managing confidential information. Handling large volumes of records while adhering to strict retention schedules and responding promptly to public records requests can be demanding. Effective solutions include implementing robust records management systems, ongoing staff training, and establishing clear protocols for data security and privacy. Regular audits and staying current with changing regulations also help to ensure best practices are followed.

What is the difference between Police Records Manager vs Police Records Clerk?

AspectPolice Records ManagerPolice Records Clerk
CredentialsHigh school diploma; some roles may require certifications in records managementHigh school diploma or equivalent
Work EnvironmentSupervisory role overseeing records management teamsAdministrative support, data entry, filing
Employer & Industry UsageLaw enforcement agencies, police departments

The Police Records Manager oversees the entire records management system, ensuring accuracy and compliance, while the Police Records Clerk handles day-to-day data entry and filing tasks. Both roles are essential in law enforcement agencies but differ in responsibilities and seniority.

What are the most commonly searched types of Police Records jobs in Indiana?

The most popular types of Police Records jobs in Indiana are:

What cities in Indiana are hiring for Police Records Manager jobs?

Cities in Indiana with the most Police Records Manager job openings:

Police Records Manager jobs near you
Infographic showing various Police Records Manager job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $71,539 per year, or $34.4 per hour.

Records Clerk

City of Elkhart

Elkhart, IN • On-site

$24.75/hr

Full-time

Posted 7 days ago

City Of Elkhart (Indiana) rating

8.1

Company rating: 8.1 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

344th of 846 rated public administrative organizations

Job description

CITY OF ELKHART - JOB DESCRIPTION
DEPARTMENT
Police
POSITION
Record Clerk
DIVISION
Records
STATUS
Full-time
CATEGORY
Hourly- AFSME PG 5, $24.75
FLSA
Non-exempt
REPORTS TO
Records Manager
DATE
2026
JOB SUMMARY
Under the direct supervisor of the Records Manager the employee in this position is responsible for dealing with the public on a daily bases.
PRINCIPAL DUTIES AND RESPONSIBILITIES
  • Receive and record the transactions of all parking tickets, accident reports, traffic citations and case reports.
  • Assemble cases for daily submission to the court system.
  • Daily preparation and data entry of new cases into the system. Necessary follow-up procedures, i.e. file maintenance; case closings; recoveries; stolen property updates; reporting thefts and runaways to radio; filing, etc.
  • Data entry and file maintenance and distribution of warrants. All necessary follow-up.
  • Daily record review of all reports completed by officers.
  • Data entry and file maintenance of juvenile referrals. Preparation for submission to probation, prosecutor, and/or welfare. All necessary follow-up, i.e. monthly updates of juvenile and over 18 files.
  • Data entry and file maintenance for vehicle impounds and prepare fingerprint cards for future identification needs.
  • Data entry and file maintenance for gun permits and registrations.
  • Provide services to general public for gun permit applications and registrations and the follow-up thereon. Employee is required to learn fingerprinting technique and take photos for I.D.
  • Scan records and cases for preservation to microfilm
  • Shred records and cases that have been preserved and approved to be destroyed.
  • Review and approve Online Reports
  • Other duties as they are assigned. Listed duties are not all inclusive.

OTHER DUTIES AND RESPONSIBILITIES
  • The ability to maintain and handle files that are sensitive in nature and protect the confidentiality of its contents.
  • The ability to establish and maintain effective interpersonal relationships with fellow employees, supervisors, and other divisions of the department.
  • The ability to accurately complete assignments in a timely manner.
  • The ability to be courteous, tactful, and diplomatic when dealing with the general public.
  • Handle all phone inquiries and record desk inquires.

EDUCATION AND EXPERIENCE
  • Graduation from an accredited high school or equivalent.

KNOWLEDGE, SKILLS, AND ABILITIES
  • Data processing skills on windows based programs. Must know how to operate Microsoft Word and Excel. Speed and accuracy are paramount with the ability to type at least 50 wpm.
  • Good oral and written communication skills.
  • Ability to operate all applicable office equipment, i.e. copier, fax machine, document scanner.
  • Knowledge of confidential information management.
  • Ability to relate effectively with the public.
  • Ability to learn all division operations.
  • Ability to use Adobe Pro

PHYSICAL, MENTAL, AND VISUAL SKILLS
  • Logical problem solving.
  • Ability to read, write, interpret and verbally give or demonstrate work instructions.
  • Incumbent is walking, bending, standing, stooping and crouching daily.
  • Clarity of vision with or without correction.

WORKING CONDITIONS
Work is conducted in a standard professional office environment and working hours will be assigned as deemed necessary by the Records Manager or Patrol Captain
DRUG TEST REQUIRED
The City of Elkhart is a Drug Free Workplace. Therefore, a post offer, pre-employment drug screen is required. Random drug testing may be conducted after employment.
POLICY STATEMENT
  • The incumbent is required to possess the knowledge, skills, and abilities, and the physical, mental, and visual skills described in this job description to perform the principal duties, responsibilities and essential job functions.
  • This job description is intended to describe the general nature and level of work being performed by the incumbent. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job and other duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employee holding this position will be required to perform any other job-related duties as requested by the Mayor. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

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