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Police Records Manager Jobs in Colorado (NOW HIRING)

City of Greeley

Police Records Supervisor

Greeley, CO · On-site

$29.23 - $42.38/hr

Police Records Supervisor Anticipated Hiring Range: $29.23 - $38.73 Full Salary Range: $29.23 - $42 ... Job Category Management * Posting Date 06/24/2026, 05:42 PM * Locations 2875 W 10th St, Greeley, CO ...

City of Englewood

Police Records Specialist

Englewood, CO

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Records Management Supervisor Direct Reports: None DUTIES AND RESPONSIBILITIES The listed examples ... Provides security checks and electronic access to secured doors within the Police complex.

City of Englewood

Police Records Specialist

Englewood, CO · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Records Management Supervisor Direct Reports: None DUTIES AND RESPONSIBILITIES The listed examples ... Provides security checks and electronic access to secured doors within the Police complex.

City of Englewood

Police Records Specialist

Englewood, CO · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Records Management Supervisor Direct Reports: None DUTIES AND RESPONSIBILITIES The listed examples ... Provides security checks and electronic access to secured doors within the Police complex.

City of Greeley

Police Records Supervisor

Greeley, CO · On-site

$29.23 - $42.38/hr

Job Summary The Police Records Supervisor oversees the daily function of the Records Department and supervises Records Department staff. Experience, Education, and Skills Minimum Requirements * High ...

Town of Monument

Records Specialist

Monument, CO · On-site

  • Medical

  • Dental

  • Vision

  • Life

Perform data entry and utilize records management systems (RMS) to ensure the accuracy, completeness, and security of police reports and records. * Assist law enforcement personnel, government ...

Town of Monument

Records Specialist

Monument, CO · On-site

$54K - $68K/yr

  • Medical

  • Dental

  • Vision

  • Life

Perform data entry and utilize records management systems (RMS) to ensure the accuracy, completeness, and security of police reports and records. * Assist law enforcement personnel, government ...

Town of Monument

Records Specialist

Monument, CO

  • Medical

  • Dental

  • Vision

  • Life

Perform data entry and utilize records management systems (RMS) to ensure the accuracy, completeness, and security of police reports and records. * Assist law enforcement personnel, government ...

Town of Monument

Records Specialist

Monument, CO · On-site

$54K - $68K/yr

  • Medical

  • Dental

  • Vision

  • Life

Perform data entry and utilize records management systems (RMS) to ensure the accuracy, completeness, and security of police reports and records. * Assist law enforcement personnel, government ...

City of Lakewood, CO

Patrol Support Technician

Lakewood, CO · On-site

$28.44 - $32.67/hr

... records management system. The Patrol Support Technician (PST) acts as the first point of contact for the general public regarding criminal related activities, as well as police and city services.

Lakewood

Patrol Support Technician

Lakewood, CO · On-site

$28.44 - $32.67/hr

... records management system. The Patrol Support Technician (PST) acts as the first point of contact for the general public regarding criminal related activities, as well as police and city services.

Town Of Winter Park

Police Chief

Winter Park, CO · On-site

Reporting directly to the Town Manager, the Chief of Police will provide strategic leadership for all department operations, including patrol, investigations, administration, records, code ...

City of Greeley

Animal Control Officer

Greeley, CO · On-site

$26.57 - $38.53/hr

Ability to operate police records management system, laptop, Outlook email, Windows 10, and smart phone. * Ability to comprehend municipal ordinances and state statutes, as well as department policy ...

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All JobsPolice Records JobsPolice Records Manager JobsPolice Records Manager Jobs in Colorado

Police Records Manager information

See Colorado salary details

$36.8K

$79.1K

$139.9K

How much do police records manager jobs pay per year?

As of Aug 14, 2026, the average yearly pay for police records manager in Colorado is $79,054.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,500.00 and $98,800.00 per year, depending on experience, location, and employer.

What does a police records manager do?

A Police Records Manager is responsible for overseeing the management, storage, and security of police records and documents. They ensure that all records are accurately maintained, easily accessible, and compliant with legal and departmental regulations. Their duties often include supervising records staff, implementing data management systems, responding to records requests, and ensuring the confidentiality of sensitive information. Police Records Managers play a key role in supporting law enforcement operations and public transparency by maintaining the integrity of official records.

What skills and qualifications are needed to be a police records manager?

To thrive as a Police Records Manager, you need a strong background in records management, knowledge of criminal justice procedures, and typically a relevant degree or equivalent experience. Familiarity with records management systems (RMS), database software, and compliance with regulations like CJIS is essential. Attention to detail, organizational skills, and discretion are crucial soft skills for handling sensitive information and leading a team. These capabilities ensure the accuracy, security, and accessibility of police records, which are vital for legal compliance and departmental efficiency.

What are common challenges faced by police records managers and how can they be addressed?

Police Records Managers often encounter challenges related to maintaining data accuracy, ensuring compliance with legal requirements, and managing confidential information. Handling large volumes of records while adhering to strict retention schedules and responding promptly to public records requests can be demanding. Effective solutions include implementing robust records management systems, ongoing staff training, and establishing clear protocols for data security and privacy. Regular audits and staying current with changing regulations also help to ensure best practices are followed.

What is the difference between Police Records Manager vs Police Records Clerk?

AspectPolice Records ManagerPolice Records Clerk
CredentialsHigh school diploma; some roles may require certifications in records managementHigh school diploma or equivalent
Work EnvironmentSupervisory role overseeing records management teamsAdministrative support, data entry, filing
Employer & Industry UsageLaw enforcement agencies, police departments

The Police Records Manager oversees the entire records management system, ensuring accuracy and compliance, while the Police Records Clerk handles day-to-day data entry and filing tasks. Both roles are essential in law enforcement agencies but differ in responsibilities and seniority.

What are the most commonly searched types of Police Records jobs in Colorado?

The most popular types of Police Records jobs in Colorado are:

What cities in Colorado are hiring for Police Records Manager jobs?

Cities in Colorado with the most Police Records Manager job openings:

Police Records Manager jobs near you
Infographic showing various Police Records Manager job openings in Colorado as of August 2026, with employment types broken down into 100% Full Time. Highlights an 89% In-person, and 11% Hybrid job distribution, with an average salary of $79,054 per year, or $38 per hour.

Police Records Specialist I/II/Lead

City of Commerce City, CO

CO • On-site

$52K - $83K/yr

Full-time

PTO

Posted 23 days ago

Job description

Salary : $52,380.02 - $83,107.02 Annually
Location : Civic Center, CO
Job Type: Full-Time
Job Number: 2026-00064
Department: Police
Division: Support Services
Opening Date: 07/23/2026
Closing Date: 8/13/2026 11:59 PM Mountain
FLSA: Non-Exempt
Bargaining Unit: AFSCME
General Purpose
Police Records Specialist I: $52,380.05 - $78,570.08
Police Records Specialist II: $53,589.56 - $80,534.33
Police Records Specialist Lead: $55,404.63 - $83,106.95
Police Records Specialist I/II:
The Police Records Specialist performs a variety of administrative police support services, including answering phones, making and providing copies of records, handling and balancing U.S. Currency, receiving and processing counter reports, monitoring security stations, and providing exceptional internal/external customer service.
Police Records Lead:
Serves as a senior-level technical resource in the Records Unit. Performs advanced police records functions, delivers training for staff, assists with audits, conducts quality assurance, and acts as a subject-matter expert in records law and systems. Provides leadership in a peer capacity without supervisory or disciplinary authority.
Essential Duties & Responsibilities
Police Records Specialist I:
  • Provides customer service in person, by phone, and police radio
  • Answers emergency and non-emergency assistance and complaint phone calls; determines urgency and nature of calls; provides information, transfers calls, and relays messages
  • Follows procedures to maintain a variety of files, including computer database, reports, summons, and related data received from police officers, detectives, and County, District, or Municipal Court
  • Receives, reviews, and processes counter police reports
  • Collects fees as required for municipal services; issues receipts and keeps required records
  • Queries and interprets data and information to and from NCIC, CCIC, and various law enforcement databases
  • Processes information and documentation by entering and retrieving data through computerized databases; making copies; preparing, routing, and mailing documents
  • Archives police records
  • Conducts records checks for other law enforcement agencies
  • Operates base and portable radios to call or answer police officers and Adams County Communications on priority requests; relays critical information to and from units
  • Assists officers with records, reports, and communication of information
  • Evaluates requests and releases records to individuals based on the Colorado Open Records Act and Colorado Criminal Justice Records Act; approves or denies requests for police records
  • Operates all department computer systems, which include Colorado Crime Information Center (CCIC), National Crime Information Center (NCIC), City Records Management system, Logos financial software and other law enforcement records management systems
  • Notarizes arrest warrant applications, search warrant applications, affidavits for warrantless arrests, and summons
  • Records movement of all records in strict conformance with departmental guidelines and the Colorado Criminal Justice Records Act (CCJRA)
  • Processes incoming paperwork from other divisions, departments, and agencies; verifies completeness of information and distributes as required
  • Evaluates documentation and make decisions on validity; or escalate questions to PRS II, Lead or Supervisor
  • Maintains confidentiality of information consistent with applicable city and county, state, and federal rules and regulations
  • Monitors closed-channel television screens in the Civic Center building, parking lots, gates, and garages; monitors intercom system and duress alarms connected to the communications center in the Records Unit

Police Records Specialist II:
(Includes all duties of a PRS I plus:)
  • Creates and documents forms, instructions, processes, and other assigned projects and tasks
  • Instructs Police Records Specialist I, volunteer, temporary and part-time personnel in police recordkeeping duties and activities
  • Assists in completing unexpected and/or urgent projects requested by department staff or management
  • Approves and rejects police reports in accordance with NIBRS/UCR standards

Police Records Lead:
(Includes all duties of a PRS I/II plus:)
  • Implements established training for Records Specialists I and II. Coordinates training plans, materials, and reference guides with supervisor
  • Audits and reviews staff work for accuracy, compliance, and legal standards
  • Escalates compliance issues to the Supervisor
  • Processes sealing and expungement of records per court order and statute
  • Provides constructive feedback and technical guidance to peers
  • Demonstrates advanced knowledge and operational proficiency in the Colorado Open Records Act/Colorado Criminal Justice Records Act, National Crime Information Center/Colorado Crime Information Center, Records Management System, and National Incident Based Reporting System/Uniform Crime Reporting.
  • Conducts quality assurance on NCIC/CCIC transactions to ensure compliance with federal/state standard
  • Serves as technical liaison to courts, District Attorney's office, and other agencies in the Supervisor's absence
  • Assists the Supervisor with long-term planning, audits, and RMS projects
  • Represents the Records Unit in internal/external meetings as assigned

Minimum Qualifications
Police Records Specialist I:
High School diploma or equivalent required. A minimum of two years of customer service and general clerical, or police records management experience and, at least two years of computer experience in data entry or retrieval, word processing, data management or information technology.
Police Records Specialist II:
High School diploma or equivalent; a Master Certificate as a Colorado Certified Records Technician, or recognized equivalent; a minimum of one year of experience as a Police Records Specialist, or a minimum of two years of equivalent continuous experience in police records management and CCIC/NCIC for a law enforcement agency; at least three years of customer service and general clerical; and, at least three years of computer experience in data entry or retrieval, word processing, data management or information technology.
Police Records Lead:
High School diploma or equivalent. Minimum of two years of progressively responsible experience in law enforcement records or equivalent. Demonstrated ability to train and audit staff. Must qualify for FBI/CJIS certification. Must be able to certify as a Notary Public.
Knowledge, Skills, and Abilities
Knowledge of
  • The City of Commerce City, municipal government services, and police department functions
  • CCIC / NCIC and Records Management Systems (RMS)
  • Interpret Colorado Criminal Justice Records Act (CCJRA) and follow detailed/complex instructions

Skill in
  • Collaborating with co-workers and staff from other divisions and departments
  • Evaluating documentation and making decisions on validity; or escalating questions to the supervisor (or lead)
  • Skill in understanding and responding to customer service needs
  • Skill in typing on a computer or typewriter with accuracy; alphabetic and numeric filing

Ability to
  • Maintain confidentiality of information consistent with applicable city and county, state, and federal rules and regulations
  • Sort, route, and file police records
  • Follow verbal and written directions for completing assignments and asking questions as necessary
  • Sending, receiving, and distributing teletypes
  • Use all required safety equipment and take proper safety precautions to prevent accidents
  • Critique and provide feedback to others in a constructive and positive manner
  • Work well with culturally diverse and demanding people
  • Communicate effectively and professionally with others
  • Focus attention on tasks, which may be complex, routine, or repetitive, without losing concentration or becoming distracted by external activities
  • Handle confidential information
  • Work with broad direction and limited supervision
  • Organize activities and working environment in order to complete tasks in accordance with priorities, address multiple demands, or meet deadlines with maximum efficiency
  • Accept constructive input and implement suggestions for improvement
  • Understand and follow written and oral instructions and procedures
  • To clearly and accurately express thoughts in the completion of various forms of written documents and verbal directives/communication
  • Deliver exceptional internal and external customer service
  • Work in a team environment
  • Communicate effectively in the English language
  • Work under pressure and respond calmly in emergency situations
  • Establish and maintain effective working relationships with other employees, organizations and the public

Equipment Used, Work Environment and Physical Activities
  • Driving: Drives a city or personal vehicle in the normal course of business
  • Office Equipment: Daily use of computer, keyboard, copier, scanner, printer, calculator, phone (desk and cell). Daily use of software programs including Microsoft Office Suite, Outlook, Word, Excel, document management software, records management system software, various department software and web applications
  • Other Equipment: Police Radio
  • Physical Activities: Sitting for long periods of time; light physical activity that may include walking, standing, stooping, bending, reaching, lifting and carrying
  • Lifting: Occasionally lifts, carries, and exerts up to 40 pounds
  • Vision and Hearing: Must have visual acuity to see and read paper and electronic documents. Must be able to answer telephones, communicate conversation and respond to verbal inquires. Exposure to Environmental Conditions: Position generally works in an office setting with overhead lighting and long periods of screen time.
  • Schedule: Position generally works a non-traditional work week; may work rotating shifts, from 8 to 12 hours, to include days, evenings, nights, holidays and weekends
  • Additional Working Conditions: May be exposed to work settings that vary in convenience and comfort
  • Safety Sensitive: This position is subject to the city's drug screening
Reasonable accommodation may be made to individuals with disabilities for the essential functions of the job.
Please review our benefits
PAID TIME-OFF BENEFITS:
  • Holidays: 12 paid holidays each year with the addition of an 8-hour Floating Holiday (in addition to the Floating Holiday that can be earned by participating in the Wellness Program).
  • General Leave: Employees receive a General Leave bank when they're hired, prorated based on their start date. General leave can be used for vacation, sick time, personal needs, caregiving, school activities, holidays not observed by the City, and other approved reasons in line with Colorado's Healthy Families and Workplaces Act.
  • Other Paid Time Off: Jury Duty, Injury Leave, and Military Leave are also available to employees.

ADDITIONAL BENEFITS:
  • Employee Assistance Program (EAP): We provide a confidential Employee Assistance Program to help support you and your family on any issue of concern. Eight private counseling sessions are available on a range of needs including, but not limited to marital issues, parenting concerns, grief counseling, supervisor issues, and drug and alcohol abuse.
  • Tuition Reimbursement: The City provides a tuition reimbursement program that reimburses qualified educational expenses.
  • Eligibility for Pay Increases: Employees are eligible for a pay increase during their annual appraisal following a successful evaluation. Pay increases do not come at the time of the six-month introductory evaluation.
  • Personal Computer Employee Purchase Program: To encourage the development of employee computer skills, the City offers an interest-free loan to you for the purchase of computer hardware (including a Desktop or Laptop) and software. The employee must have successfully completed their 6-month Introductory Period for eligibility.
  • Recreation Center Membership: Employees and family members are eligible for a membership to the Commerce City Recreation Center for $5.00 per person per year.
  • Golf Course Green Fees: Employees can play the City's award-winning Buffalo Run Golf Course at a rate of $9.00 for 9-holes or $18.00 for 18-holes. Employees can also purchase golf merchandise at discounted prices.

01
Do you have a valid driver's license?
  • Yes
  • No

02
Do you have a high school diploma or GED?
  • Yes
  • No

03
How many years of experience do you have in a customer service, general clerical or records processing/filing position?
  • 0
  • Less than 2 years
  • 2 to 3 years
  • 3 to 5 years
  • More than 5 years

04
How many years of experience do you have working in police records for a law enforcement agency?
  • 0
  • Less than 2 years
  • 2 to 3 years
  • 3 to 5 years
  • More than 5 years

05
How many years of experience in data entry do you have working with CCIC/NCIC, or an equivalent?
  • 0
  • Less than 2 years

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