We are looking for an Accounts Payable Clerk to join a construction-focused organization in Hayward, California. This onsite opportunity is a contract position with the potential to become permanent, suited for someone who is highly organized, dependable, and comfortable handling the full accounts payable cycle in a fast-paced setting. The person in this role will help maintain accurate financial operations, build positive vendor relationships, and contribute to a well-run accounting function through strong attention to detail and process awareness.
Responsibilities:
• Oversee end-to-end accounts payable activities, ensuring invoices move through review, coding, approval, and payment accurately and on schedule.
• Examine vendor invoices for proper support, assign the correct accounting codes, and complete three-way matching for applicable purchases.
• Set up and maintain supplier records, collect required documentation, and serve as a point of contact for payment and account questions.
• Prepare and process vendor disbursements through checks, ACH, or other approved methods while meeting internal deadlines.
• Reconcile supplier statements, investigate billing differences, and resolve outstanding items before they affect reporting or vendor relationships.
• Review employee reimbursement submissions for accuracy, policy compliance, and appropriate backup documentation.
• Assist with month-end and year-end accounting activities by organizing payable records, supporting audit requests, and preparing related reports.
• Coordinate with internal departments to address invoice issues, improve workflow efficiency, and support special projects or administrative tasks such as mail handling and office supply coordination.• At least 3 years of accounts payable experience with direct involvement in full-cycle invoice processing.
• Practical knowledge of invoice coding, account reconciliation, vendor file maintenance, and three-way matching procedures.
• Experience handling payment processing, including check runs and ACH transactions, with strong accuracy and follow-through.
• Familiarity with employee expense report review, audit support activities, and standard vendor tax documentation such as W-9s and 1099-related records.
• Proficiency in Excel for data review and organization; experience with Sage 100 or comparable accounting systems is preferred.
• Ability to manage competing priorities independently, identify discrepancies, and bring issues to resolution in a timely manner.
• Strong communication skills, careful attention to detail, and a collaborative approach when working across departments.