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Payroll Secretary Jobs (NOW HIRING)

Nelson & Townsend CPAS

Payroll Secretary

Idaho Falls, ID · On-site

$16 - $20/hr

The ideal candidate will handle payroll and bookkeeping tasks using QuickBooks, manage client interactions, and provide excellent administrative support. This role is pivotal to maintaining smooth ...

Nelson & Townsend CPAS

Payroll Secretary

Idaho Falls, ID · On-site

$16 - $20/hr

The ideal candidate will handle payroll and bookkeeping tasks using QuickBooks, manage client interactions, and provide excellent administrative support. This role is pivotal to maintaining smooth ...

CP Unlimited

Secretary

Bronx, NY

Edits and maintains Payroll for Day Program staff. Sorts and distributes payroll to department ... Five year secretarial experience. Employment Type: Full time

Geary County USD 475

Head Secretary

Junction City, KS

$19.01 - $20.01/hr

Head Secretary Qualifications: 3+ years of successful secretarial, administrative, or office ... Send absence slips to payroll. * Make sure all Time Sheets are filled out properly and sent to ...

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$11K

$39.5K

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How much do payroll secretary jobs pay per year?

As of Aug 4, 2026, the average yearly pay for payroll secretary in the United States is $39,464.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,000.00 and $46,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by a payroll secretary, and how can they be managed effectively?

Payroll Secretaries often encounter challenges such as managing tight deadlines, ensuring accuracy in payroll processing, and staying updated with changing tax regulations. To address these, it’s important to develop strong organizational skills, maintain meticulous records, and regularly communicate with HR and finance departments. Utilizing up-to-date payroll software and participating in relevant training can also help streamline tasks and minimize errors. Collaboration and attention to detail are crucial for success in this role.

What are the key skills and qualifications needed to thrive as a payroll secretary?

To thrive as a Payroll Secretary, you need strong organizational skills, attention to detail, and a solid understanding of payroll processes—often supported by a high school diploma or an associate degree in business or accounting. Familiarity with payroll software (such as ADP or QuickBooks), timekeeping systems, and Microsoft Excel is typically required. Excellent communication, confidentiality, and problem-solving skills help you handle sensitive information and collaborate with staff across departments. These abilities are crucial to ensure timely and accurate payroll processing while maintaining compliance and trust within the organization.

What does a payroll secretary do?

A Payroll Secretary is responsible for managing and processing payroll for employees within an organization. This role includes tasks such as collecting and verifying timekeeping information, calculating wages and deductions, preparing paychecks, and maintaining payroll records. Payroll Secretaries also ensure compliance with relevant laws and company policies, resolve payroll discrepancies, and may assist with benefits administration and reporting. They play a crucial role in ensuring employees are paid accurately and on time.
Payroll Secretary jobs near you

Payroll Secretary

Nelson & Townsend CPAS

Idaho Falls, ID • On-site

$16 - $20/hr

Full-time

Retirement, PTO

Re-posted 18 days ago

Job description

Job Description:
We are seeking a highly skilled and organized Payroll Specialist to join our team. The ideal candidate will handle payroll and bookkeeping tasks using QuickBooks, manage client interactions, and provide excellent administrative support. This role is pivotal to maintaining smooth office operations and offering exceptional service to our clients. Nelson & Townsend, CPA's has been in business for over 50 years. We are a local based CPA Firm providing tax advisory, strategic business planning, and company acquisition advisory. With many years of experience and our strong supporting staff, we are able to provide sound advise for clients. Here at Nelson & Townsend we love to serve our clients and support our staff. We are a family organization, and would enjoy the opportunity to see how you would fit in with our team.

Key Responsibilities:

  • Payroll and Bookkeeping:
  • Process payroll accurately and on time.
  • Process Quarterly and Year-End reports
  • Record transactions, reconcile accounts, and maintain financial records in QuickBooks.
  • Prepare and submit necessary financial reports.
  • Client Interaction:
  • Answer phone calls promptly and professionally.
  • Serve as the first point of contact for clients, addressing inquiries or directing them to the appropriate team member.
  • Build and maintain strong client relationships with excellent communication and service.
  • Administrative Tasks:
  • Organize and manage office files and schedules.
  • Support management with day-to-day operational tasks.
  • Ensure confidentiality and accuracy in all interactions and record-keeping.

Qualifications:

  • Technical Skills:
  • Proficiency in QuickBooks Online and Desktop.
  • Advanced knowledge of payroll processing and bookkeeping.
  • Competence with Microsoft Office Suite (Excel, Word).
  • Experience:
  • 2–3 years of payroll and bookkeeping experience.
  • Prior experience in a client-facing role is a strong advantage.
  • Soft Skills:
  • Exceptional phone etiquette and customer service skills.
  • Strong organizational abilities and attention to detail.
  • Professional demeanor and ability to handle sensitive information discreetly.
  • Educational Background:
  • Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).
  • Certification in QuickBooks (preferred).

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Paid time off

Schedule:

  • 8 hour shift

Company Description

Nelson & Townsend, CPA's has been in business for over 50 years. We are a local based CPA Firm providing tax advisory, strategic business planning, and company acquisition advisory. With many years of experience and our strong supporting staff, we are able to provide sound advise for clients. Here at Nelson & Townsend we love to serve our clients and support our staff. We are a family organization, and would enjoy the opportunity to see how you would fit in with our team.