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Payroll Secretary Jobs (NOW HIRING)

University Hospital

Secretary II, Social Services

Newark, NJ · On-site

$26.84 - $28.16/hr

Secretary II Position The primary purpose of the Secretary II position is to provide comprehensive ... Prepares payroll timesheets and tracks staff attendance. * Monitors staff compliance with mandatory ...

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Payroll Secretary information

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$11K

$39.5K

$52K

How much do payroll secretary jobs pay per year?

As of Jul 13, 2026, the average yearly pay for payroll secretary in the United States is $39,464.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,000.00 and $46,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by a Payroll Secretary, and how can they be managed effectively?

Payroll Secretaries often encounter challenges such as managing tight deadlines, ensuring accuracy in payroll processing, and staying updated with changing tax regulations. To address these, it’s important to develop strong organizational skills, maintain meticulous records, and regularly communicate with HR and finance departments. Utilizing up-to-date payroll software and participating in relevant training can also help streamline tasks and minimize errors. Collaboration and attention to detail are crucial for success in this role.

What are the key skills and qualifications needed to thrive as a Payroll Secretary, and why are they important?

To thrive as a Payroll Secretary, you need strong organizational skills, attention to detail, and a solid understanding of payroll processes—often supported by a high school diploma or an associate degree in business or accounting. Familiarity with payroll software (such as ADP or QuickBooks), timekeeping systems, and Microsoft Excel is typically required. Excellent communication, confidentiality, and problem-solving skills help you handle sensitive information and collaborate with staff across departments. These abilities are crucial to ensure timely and accurate payroll processing while maintaining compliance and trust within the organization.

What does a Payroll Secretary do?

A Payroll Secretary is responsible for managing and processing payroll for employees within an organization. This role includes tasks such as collecting and verifying timekeeping information, calculating wages and deductions, preparing paychecks, and maintaining payroll records. Payroll Secretaries also ensure compliance with relevant laws and company policies, resolve payroll discrepancies, and may assist with benefits administration and reporting. They play a crucial role in ensuring employees are paid accurately and on time.
Payroll Secretary jobs near you
Clerical Secretary

Clerical Secretary

Alternative Community Resource Program

Johnstown, PA • On-site

Other

Posted 6 hours ago

Job description

Clerical Secretary

The Clerical Secretary will be responsible for a range of secretarial duties, such as managing a multiline phone system, greeting visitors warmly at the front desk, and compiling and maintaining medical charts, reports, and correspondence. This role demands the ability to work independently, exercise sound judgment, and take initiative.

Duties/Responsibilities:
  • Greets visitors, ascertains purpose of visit, and directs them to appropriate staff or location.
  • Provide warm and informative customer service to all calls and guests.
  • Receives and routes messages and documents to appropriate staff.
  • Transmits correspondence by mail, email, or fax.
  • Performs a variety of clerical and administrative duties including, but not limited to, ordering and maintaining inventory supplies, typing, proofreading, filing, faxing, scanning, data entry, copying, and recording information in accordance with deadlines and company procedures.
  • Operates office equipment such as voicemail messaging systems, and uses word processing, spreadsheet, and other software to prepare reports, invoices, financial statements, letters, case histories, and medical records.
  • Completes and assists with the completion of payroll and associated spreadsheets.
  • Assists in any area to cover call-offs and/or employee absences.
Minimum Job Requirements:

Education/Experience: High school diploma supplemented by additional secretarial and accounting training and three years of increasingly responsible secretarial, clerical, and fiscal experience.

Required Skills and Abilities:

  • Detail-oriented and professional.
  • Exceptional communication skills, both written and verbal.
  • Extremely proficient with Microsoft Office Suite.
  • Basic understanding of office equipment.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently and reliably.
  • Flexible and adaptable in various situations and when interacting with many different personalities.
  • Ability to organize and prioritize tasks including delegation of tasks when appropriate.
  • Knowledge of, or ability to quickly acquire, familiarity with the roles and functions of the assigned department, and any specifically applicable laws or guidelines.

Required Clearances:

  • Must possess a valid driver's license and have access to reliable transportation
  • Act 31/Act 126 Clearance Mandated Reporter Training
  • Act 34 Clearance Pennsylvania State Police Background Check (Criminal History)
  • Act 114 Clearance FBI Fingerprint
  • Act 33 Clearance Pennsylvania Child Abuse History

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

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