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Patient Administrator Jobs (NOW HIRING)

MFSTalent

Patient Admin Specialist

Redwood City, CA · On-site

$56K - $77K/yr

Provide doctor-patient support using reference documents and tools. * Carry out various administrative tasks, including maintaining information and paging directory databases, and processing internal ...

Aquent

Patient Admin Specialist

Newark, CA · On-site

$35.81 - $38.96/hr

Oct 4, 2026 Our client, a leading healthcare organization dedicated to providing exceptional patient care, is seeking a highly organized and compassionate individual to join their team. This is an ...

Ryzen

Patient Admin Specialist

Palo Alto, CA · On-site

$54K - $74K/yr

A Patient Administrative Specialist supports any and all administrative tasks related to the daily operations of the clinic. What you will do: * Primary Function: Entry, Front Desk, check-in/out.

Skill Corp

Patient Admin Specialist

Newark, CA · On-site

$35.81 - $38.96/hr

Oct 4, 2026 Our client, a leading healthcare organization dedicated to providing exceptional patient care, is seeking a highly organized and compassionate individual to join their team. This is an ...

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Patient Administrator information

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$34K

$110.3K

$192.5K

How much do patient administrator jobs pay per year?

As of Sep 14, 2026, the average yearly pay for patient administrator in the United States is $110,278.00, according to ZipRecruiter salary data. Most workers in this role earn between $78,000.00 and $139,000.00 per year, depending on experience, location, and employer.

What is a patient administrator?

Patient Administrators are healthcare professionals responsible for managing the administrative tasks associated with patient care in hospitals, clinics, or medical offices. Their duties include scheduling appointments, maintaining patient records, handling admissions and discharges, and ensuring that the flow of information between patients and medical staff is smooth and efficient. They play a vital role in supporting the healthcare team by ensuring all administrative processes are handled accurately and confidentially. Patient Administrators also often assist with billing, insurance queries, and general patient inquiries to help create a positive patient experience.

How does a patient administrator typically collaborate with clinical staff in a healthcare setting?

Patient Administrators work closely with doctors, nurses, and other clinical staff to ensure seamless patient care. Their responsibilities often include updating patient records, scheduling appointments, and relaying important information between departments. Effective communication and organizational skills are essential, as they help bridge the gap between administrative processes and clinical needs. This collaboration ensures patients experience efficient service and that medical teams have accurate, up-to-date information.

What are the key skills and qualifications needed to thrive as a patient administrator, and why are they important?

To thrive as a Patient Administrator, you need strong organizational abilities, attention to detail, and a background in healthcare administration or a related field, often supported by a diploma or certification. Familiarity with hospital information systems (HIS), electronic medical records (EMR), and scheduling software is typically required. Excellent interpersonal skills, customer service orientation, and the ability to handle sensitive information discreetly set top performers apart. These skills ensure efficient patient flow, accurate record-keeping, and positive patient experiences in healthcare environments.

What is the difference between Patient Administrator vs Medical Office Coordinator?

AspectPatient AdministratorMedical Office Coordinator
CredentialsHigh school diploma, certification in healthcare administrationHigh school diploma, certification in medical office administration
Work EnvironmentHospitals, clinics, healthcare facilitiesDoctor's offices, outpatient clinics, healthcare practices
Job ResponsibilitiesManaging patient records, scheduling, billing, insurance processingScheduling appointments, managing patient flow, coordinating with staff

Both roles involve administrative tasks in healthcare settings, but Patient Administrators typically handle broader responsibilities like billing and records management, while Medical Office Coordinators focus more on scheduling and patient coordination. They often work together to ensure smooth healthcare operations.

What are the duties of a patient administrator?

A patient administrator manages patient records, schedules appointments, verifies insurance information, and handles billing and administrative tasks in healthcare settings. They ensure smooth communication between patients and healthcare providers and often use electronic health record (EHR) systems to maintain accurate data.

What states have the most Patient Administrator jobs?

States with the most job openings for Patient Administrator jobs include:

What are popular job titles related to Patient Administrator jobs?

For Patient Administrator jobs, the most frequently searched job titles are:

Patient Administrator jobs near you
Infographic showing various Patient Administrator job openings in the United States as of August 2026, with employment types broken down into 3% As Needed, 73% Full Time, 16% Part Time, and 8% Contract. Highlights an 87% Physical, 1% Hybrid, and 12% Remote job distribution, with an average salary of $110,278 per year, or $53 per hour.

Telecare Patient Care Administrator

Miramar, FL • On-site

VITAS Healthcare
Health Care and Social Assistance • 10K+ employees
Learn more about VITAS Healthcareexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 28 days ago

VITAS Healthcare rating

7.0

Company rating: 7.0 out of 10

Based on 115 frontline employees who took The Breakroom Quiz

Job description


Make a Difference Every Day
VITAS is seeking a Patient Care Administrator to join our leadership team and oversee clinical, operational, and call center functions within the hospice service area.
This position combines clinical leadership, team development, operational oversight, and exceptional customer service to ensure patients and families receive timely, compassionate, and high-quality support throughout their hospice journey.
What You'll Do
The Patient Care Administrator will provide leadership and oversight of clinical and call center operations, while supervising, coaching, and developing call center and healthcare staff. This role will ensure timely, professional, and compassionate responses to patient, family, and community partner inquiries; monitor call center performance, productivity, service levels, staffing, and key operational metrics; and support patient care coordination, scheduling, and clinical escalations. The Patient Care Administrator will consult with clinical staff regarding patient needs and complex care situations, lead quality improvement and patient experience initiatives, and promote compliance with hospice regulations, organizational policies, and quality standards. The role will also monitor operational and financial performance, support budget management, and partner with senior leadership to achieve clinical, operational, and service-area goals. Above all, the Patient Care Administrator will foster a culture of accountability, teamwork, compassion, collaboration, and continuous improvement.
WHERE YOU'LL WORK
Our PCAs work at a local VITAS office every day, supporting team members as needed.
WHAT'S EXPECTED FROM YOU
Our PCAs blend leadership skills and clinical expertise to effectively manage their team, ensuring quality and continuity of care for patients. In addition to your RN license and at least four years of healthcare management experience, you'll have the traits that make the VITAS Difference: Commitment, Compassion, and a Can-do Attitude.
You will keep patient welfare at the center of everything you do, giving your best each day in service of our core commitment: Extending comfort and dignity to all people at the end of their life's journey.
What We're Looking For
  • Current Registered Nurse (RN) license to practice in the state where the program is located.
  • Bachelor's degree in Nursing, healthcare administration, or a related health-related field from an accredited college or university, or the international equivalent, preferred.
  • Three years of experience within the last five years in hospice, home health, primary care, or a healthcare facility, including at least one year of supervisory or administrative experience; alternatively, four years of relevant experience within the last five years with at least one year in a supervisory or administrative capacity.
  • Minimum of two years of home health and hospice experience preferred.
  • Minimum of four years of healthcare management experience preferred.
  • Experience managing, supervising, coaching, and developing healthcare teams, including experience managing a team of leaders.
  • Hands-on experience with fiscal management, budgeting, and operational performance.
  • Experience with performance metrics, quality improvement, patient experience, and operational management.
  • Experience with call center operations, patient access, centralized scheduling, triage, or healthcare customer service leadership preferred.
  • Strong clinical judgment and the ability to provide consultation and support for complex patient care situations.
  • Excellent communication, leadership, organizational, decision-making, and problem-solving skills.
  • Ability to manage multiple priorities and lead effectively in a fast-paced healthcare environment.
  • Demonstrated ability to foster a culture of accountability, teamwork, compassion, collaboration, and continuous improvement.
  • Strong commitment to patient- and family-centered care and exceptional customer service.

About Us
VITAS® Healthcare is the nation's leading provider of end-of-life care, and has the resources and expertise to support your personal and professional growth. As a member of the VITAS team, you'll find fulfillment working for a people-focused organization dedicated to making a difference in the lives of others. You will be more than just an employee: You will be counted on as an expert in your field, and as a valued team member whose efforts are respected and vital to our hospice mission.
All VITAS employees commit to fulfilling their duties and responsibilities with the highest regard for professionalism, collaboration and teamwork, and an eye focused constantly on growth and improvement. We serve with commitment and compassion, and position ourselves for the future by embracing, innovating, and leading change. If you are that person, make your voice heard-find your purpose at VITAS today.
Benefits Include:
- Competitive compensation
- Health, dental, vision, life and disability insurance
- Pre-tax healthcare and dependent care flexible spending accounts
- Life insurance
- 401(k) plan with numerous investment options and generous company match
- Cancer and/or critical illness benefit
- Tuition Reimbursement
- Paid Time Off
- Employee Assistance Program
- Legal Insurance
- Roadside Assistance
- Affinity Program
Many of our positions offer the opportunity to work day or night shifts, weekdays or weekends.
Choose a Career with VITAS

What VITAS Healthcare employees say

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About VITAS Healthcare

Sourced by ZipRecruiter

VITAS Healthcare, located in Miami, FL, US, is a pioneer in the American healthcare industry, specifically within the realm of hospice care and palliative services. The company began its operations in 1978 under the visionaries Hugh Westbrook and Esther Colliflower,both social workers, who identified the need for compassionate end-of-life care. Recognizing the dire need to fill the void in hospice care, they established VITAS Healthcare with the mission to provide patients experiencing end-of-life stages with high-quality care, demonstrating respect for every individual's decisions and maintaining a supportive environment for both the patients and their loved ones. A noteworthy achievement of VITAS is that it was the first organization to have its hospice program licensed in Florida prompting a nationwide shift in the way end-of-life care services were handled.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Miami, FL, US

Year founded

1978

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