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Patent Coordinator Jobs in Rochester, NY (NOW HIRING)

Woods Oviatt Gilman LLP

Patent Paralegal

Rochester, NY · On-site

$60K - $80K/yr

... coordinating courier deliveries, and sorting and distributing mail Requirements: - 2-5+ years of patent paralegal experience preferred - Bachelor's degree preferred; a paralegal certificate (e.g ...

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Patent Coordinator information

What is a patent coordinator?

Patent Coordinators are professionals responsible for managing and coordinating the administrative aspects of the patent application process within a company or law firm. They assist patent attorneys, inventors, and other stakeholders by preparing documents, ensuring deadlines are met, and maintaining accurate records of patent filings. Their role is crucial in ensuring that intellectual property rights are properly protected and that all legal and procedural requirements are followed throughout the patent process.

How does a patent coordinator typically collaborate with inventors and legal teams during the patent application process?

A Patent Coordinator serves as a crucial link between inventors, legal teams, and patent offices. They coordinate meetings to gather invention disclosures, ensure all required documentation is complete, and track deadlines for filings and responses. Patent Coordinators often help clarify technical details for attorneys and monitor the progress of applications to keep all parties informed. Effective communication and strong organizational skills are essential for managing multiple cases and facilitating smooth collaboration across departments.

What are the key skills and qualifications needed to thrive as a patent coordinator, and why are they important?

To thrive as a Patent Coordinator, you need a solid understanding of intellectual property law, patent filing processes, and strong organizational skills, often supported by a degree in a related field. Familiarity with patent management software, docketing systems, and legal research databases is typically required. Exceptional attention to detail, communication skills, and the ability to manage multiple deadlines set top performers apart. These skills are vital to ensure accurate, timely patent filings and effective coordination between inventors, legal teams, and regulatory offices.

What is the difference between Patent Coordinator vs Patent Paralegal?

AspectPatent CoordinatorPatent Paralegal
CredentialsTypically requires a bachelor's degree, familiarity with patent processesOften requires paralegal certification or associate degree, knowledge of patent law
Work EnvironmentLegal or corporate patent departments, law firmsLaw firms, corporate legal teams, patent law firms
Employer & Industry UsageUsed in industries with active patent portfolios, such as tech and pharmaceuticalsCommon in law firms and corporate legal departments handling patent cases
Search & Comparison IntentOften compared for patent process support rolesCompared for legal support roles in patent law

The Patent Coordinator and Patent Paralegal roles share similarities in supporting patent processes but differ mainly in credentials and specific responsibilities. Patent Coordinators focus on managing patent workflows, while Patent Paralegals handle legal documentation and filings. Both roles are vital in patent-heavy industries and legal settings.

What does a patent coordinator do?

A patent coordinator manages the administrative process of securing patents, including preparing and submitting patent applications, tracking deadlines, and communicating with patent attorneys and inventors. They often use specialized patent management software and require strong organizational skills to ensure timely and accurate filings.

What are the most commonly searched types of Patent jobs in Rochester, NY?

The most popular types of Patent jobs in Rochester, NY are:

What are popular job titles related to Patent Coordinator jobs in Rochester, NY?

For Patent Coordinator jobs in Rochester, NY, the most frequently searched job titles are:

What cities near Rochester, NY are hiring for Patent Coordinator jobs?

Cities near Rochester, NY with the most Patent Coordinator job openings:

Patent Coordinator jobs near you
Infographic showing various Patent Coordinator job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution.

Patent Paralegal

Woods Oviatt Gilman LLP

Rochester, NY • On-site

$60K - $80K/yr

Full-time

Re-posted 13 days ago

Key responsibilities

  • Support attorneys through all stages of patent filing and prosecution.

  • Navigate the USPTO website to identify the appropriate forms and follow current filing procedures.

  • Maintain patent electronic files, prepare patent application paperwork, and communicate with inventors and clients as necessary.

Job description

POSITION DESCRIPTION

Department: Intellectual Property

Location: Rochester, NY

Reports To: Intellectual Property Department attorneys

Classification: Salaried non-exempt

Job Type: Full-time, M–F, 8:00 AM – 5:00 PM

Company Overview:

Woods Oviatt Gilman LLP is a leading and reputable full-service law firm dedicated to providing exceptional legal services to our clients. With a team of highly skilled and experienced attorneys, we strive to deliver comprehensive and effective solutions to meet the diverse needs of our clients. Headquarters are located in Rochester, NY with additional offices in Albany and Buffalo, NY.

We foster a collaborative and inclusive work environment where every team member is valued and respected. We encourage open communication, teamwork, and professional growth. Our firm promotes a healthy work-life balance and supports the well-being of our employees.

Summary:

We are seeking a Patent Paralegal with strong analytical skills and keen attention to detail to join our growing Intellectual Property Department. This role focuses on patent matters, supporting attorneys through all stages of patent filing and prosecution, maintaining patent files, preparing patent application paperwork, and communicating with inventors and clients. The Paralegal will also provide backup support to the firm's trademark paralegal as needed. Additionally, the role involves communication with Intellectual Property attorneys, processing invoices, and offering general administrative support.

Duties and Responsibilities:

- Support attorneys through all stages of patent filing and prosecution

- Navigate the USPTO website to identify the appropriate forms and follow current filing procedures

- Draft routine correspondence and prosecution documents under attorney supervision

- Monitor and track attorney dockets for upcoming action items and deadlines

- Maintain patent electronic files in the document management system

- Prepare the necessary paperwork to file patent applications and related documents

- Communicate with inventors and clients as necessary to complete required documents

- Provide backup support to the firm's trademark paralegal as needed

- Prepare correspondence to our Intellectual Property foreign associates

- Process foreign associate and vendor communications and invoices

- Work with Accounting to generate bills

- Provide administrative support such as maintaining calendars, setting up meetings, coordinating courier deliveries, and sorting and distributing mail

Requirements:

- 2–5+ years of patent paralegal experience preferred

- Bachelor's degree preferred; a paralegal certificate (e.g., NALA CP/ACP) is a plus

- Familiarity with navigating the USPTO website to locate appropriate forms and filing procedures

- Proficiency in using Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint

- Ability to prioritize tasks, manage multiple deadlines, and maintain meticulous records

- Exceptional verbal and written communication skills

- Flexibility to adapt to changing priorities in a fast-paced environment

- Ability to work independently and collaboratively with colleagues as needed

Physical Requirements: This position operates in a professional office environment. The role routinely requires the ability to remain stationary for extended periods, operate a computer and other standard office equipment, and communicate effectively in person, by telephone, and in writing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. This is a snapshot of the core functions and responsibilities. All inquiries will be handled with the utmost confidentiality. The compensation range for this position is $60,000.00–$80,000.00 annually, representing our good faith and reasonable estimate of the potential compensation at the time of posting. Actual compensation will be determined based on various factors, including the candidate's qualifications, experience, and skill set.

Woods Oviatt Gilman LLP is an Equal Opportunity Employer. We value an open mind, dedication to work, and a collaborative spirit. We hire based on these qualities, a job's requirements, our business needs, and an applicant's qualifications. We do not tolerate discrimination or harassment of any kind—in the hiring process or in the workplace. We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. We participate in E-Verify. We will provide the federal government with employees' Form I-9 information to confirm authorization to work in the U.S. We will only use E-Verify once an employee has accepted a job offer and completed Form I-9.